The point to ponder when discussing business virtualization is the lack of team coordination that this structural change might pose to an organization’s success. Businesses have embraced business Virtualization to reduce operating costs, increase productivity, minimize downtime, simplify data management, and enable disaster recovery. It allows running several virtual systems on a single server, reducing the hardware required within a business. Businesses can move to the cloud, allowing instant offsite access to files and multiple applications. In addition to this, an efficient and agile IT infrastructure can be staged cost-effectively.
This movement to a private cloud helps businesses achieve lower operating costs with fewer workers to manage and enhance relationship management with both the suppliers and the customers—real-time information sharing fosters enriched relationship building of the business with its colossal user network.
One of the many benefits that businesses can yield from business virtualization is enhanced team coordination. Coordination across the team may be achieved by ensuring the following significant factors.
Involve the Team from the Start
Every person within the organization must be brought on board once the business decides to go virtual. Team coordination is the key to building a committed, diligent, and loyal workforce. This is an essential aspect of the virtualization process because, otherwise, resistance from the existing workforce will likely be much higher due to changed processes and workflows. If employees are informed that a significant structural change in the infrastructure is coming, they will most likely try to adapt to new practices and workflows. This relationship-building drill is necessary to get the team to interact with other members, including other firms now connected with the business for either design or production.
Moreover, the virtual system requires interaction with members of different business units, such as operations, security, network, server, and applications. Virtualization can lead to disruptions and conflict among team members due to the lower face-to-face interaction frequency. Therefore, it is necessary to induce team coordination through all members’ involvement in this business virtualization process.
Ensure Open Communication Channels
Another critical factor required to ensure team coordination with business virtualization is the need to have open, two-way communication mediums in place. As virtualization tends to create a virtual space for all team members to communicate on a real-time basis, personal interaction is lost. An effective communication network is established for all members to coordinate essential tasks, such as bookkeeping, and align the organization’s workflows.
Moreover, two-way communication will likely warrant real-time feedback from internal and external team members, assisting the organization in making much-needed amendments. This communication may take the form of virtual meetings, conference calls, video conferencing, or Skype, all of which promote team coordination.
Delegate Tasks and Define Leadership Roles
Another issue businesses face while rendering virtualization is the lack of clarity regarding job roles across the now ‘virtual’ organization. The increasing need to delegate authority across the organization becomes vital as operations become increasingly remote. As people are not co-located, assigning leadership roles across the organization is critical. Once essential leadership roles have been defined, ensure all employees embrace these changes and submit to new rules and practices. Any resistance must be dealt with using relevant and appropriate solutions.
As business virtualization allows for a global team across the organization’s various regional and international locations, assigning goals and individual roles and responsibilities is inherently more challenging. Identifying leaders will ensure that each team has a defined supervisor that the team members look up to, and each team member has a limited role that they must perform. Such practices will inevitably revamp team coordination with business virtualization.
Conclusion
Business Virtualization brings about changes that require building up a well-coordinated and close-knit team to reap the various advantages of making the change. Since our inception, Complete Controller has been using virtualization to unite our team members. We have a wealth of valuable insights available on our blog that can assist you on your journey to success.
About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.
