Below are the five best time management techniques to ensure that you have a successful business.
Technique Number 1: Make Lists
Businessmen and entrepreneurs have to do various tasks and many assignments. They have to handle many things at a time. Bookkeeping and accounting are cumbersome jobs they must endure. The best way to manage this is to make lists of all tasks and items you have to handle. Making lists is part of all time management techniques. Lists can be memorized and used accordingly to prioritize if you have an outstanding memory. So, the best solution for time management is to enlist and write down all tasks, to-do lists, and pending assignments.
Four basic principles can be used for enlisting:
- Annual schedule: Prepare the schedule for one year. This schedule is based on daily activities.
- Things to do list: make a list of things to do on a daily, weekly, and monthly basis. All things-to-do tasks should be prioritized according to urgency.
- People to call list: enlist all phone numbers necessary to make phone calls. This is the alphabetically prioritized list. Alphabetical priority means allocating an alphabet to each number you call according to preference—A, B, C, and so on as the priority decreases.
- Planner for the conference: planning meetings and conversations you frequently need to have should be enlisted according to priority. This way, you won’t ever forget an important point or meeting.
An easy and well-organized system for making lists regularly should be adopted. The habit of making lists is worth using for business success. The more casual you become in organizing lists, the less your earnings will be.
Technique Number 2: Tickler Files
A tickler file system is used to manage daily files and activities in an organized manner. It serves as a booster for automatic memory and lessens the mess of daily files, workload, and activities.
A tickler file is also known as a 43-folder system. It is a system in which files are arranged date-wise so that that file will automatically be highlighted on a specific date.
A tickler file is a straightforward and friendly system. Suppose you have 90 files of three colors, 30 for each month. You numbered them 1-30 each month and allocated them in three different colors, i.e., Blue for the current month, red for the next month, and green for the month after that. Now you have a task you must perform on the 22nd of the following month. You put the note and other details on the 22nd number red file. On the 22nd of the next month, that file will automatically remind you of that task by popping up. This is an automatic reminder system. None of your tasks is missed or forgotten. Using these tickle files saves a lot of time, and timely reminders lead to business success.
IThispop-up reminder system can also be used. in cell phones and computers
Technique Number 3: Fewer Meetings
Lengthy meetings are just a waste of time. No work is done in the meetings. For unmotivated people, it is a hideout place where they can relax. To have better time management, the frequency and duration of the time should be shortened. Meetings should be focused, and something valuable should be accomplished in the meetings.
Minimizing the meetings should be a good time management technique for a successful business.
Technique Number 4: Block Time
Most of the time of the year should be pre-assigned and blocked to get maximum advantages. Assign your time to important tasks like bookkeeping, audit, payrolls, training, etc., to succeed in the business.
Technique Number 5: Profit from “Odd Lot Time”
The time you get while waiting for something is valuable. Spend that time reading, thinking, and listening. Responding to missed calls and messages during this time is not a good idea because you cannot concentrate and usually do it in a hurry.
Conclusion
The key to success in any business is a disciplined time management system. With these 5 techniques, you can be a pro in handling your time. Now, get ’em, tiger!
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