As you reach the end of the year, organizing finances is the priority for every business. A bookkeeping solution that is simple, secure, and scalable is what you need at this point. QuickBooks accounting is a tool that provides a rich archive for account tracking, invoicing, and vendor and employee management. While it is a simple tool that solves most of your accounting needs, it cannot be easy to be pro at it right from the start. Therefore, with a few simple tips and steps, you will be on the way to managing your numbers with ease.
Find an Accountant
Migrating all of your finances to QuickBooks requires a professional accountant/bookkeeper’s services so that you can discuss the details with someone with experience in managing such tasks. Every business has a unique need. A professional accountant best understands them and matches your business specifics with the QuickBooks accounting tools. You must abide by specific state rules and regulations and set the right conventions for tracking business expenses. This is all best handled by someone familiar with the process.
Review QuickBooks’ Basics
Getting acquainted with the tools should be your next step, even if you consider yourself an avid learner. The Getting Started tab in the software lets you know how it works and how it manages your expenses. QuickBooks recognizes revenue as ‘Money in’ and expenses as ‘Money out.’ Therefore, you must get acquainted with these terms for efficient use. The flow of the revenue and expenses is classified as ‘Getting around.’ Knowing these QuickBooks accounting basics will ensure you are ready to use them to the best of your abilities.
Secure Everything
Security is one of the most critical factors in managing your finances. Before you use QuickBooks for anything else, your priority should be to set a unique and complex password by navigating your account’ tab in the software. The passwords should be regularly updated because the tool will be directly linked to your bank account. Apart from setting up passwords, you can use advanced computer hardware that is resistant to hacking and viruses. Keeping backup data is also essential to avoid any unwanted situation related to data loss.
Enter Business Essentials
QuickBooks lets you manage all business essentials on the go, but you must first enter everything manually. Enter your financial information and other details in the ‘company’ tab under the ‘preferences’ link. Most critical information will vary depending on your type of business and preferences. However, some of every business’s essential elements are reporting forms, tax IDs, and reporting calendars. Once you have entered all details, ensure they are updated and error-free. Any mistake can be fatal because everything is interconnected.
Enter Client Info
The ‘customer’ tab in QuickBooks accounting is one of the most important for you because customers are the ones who will eventually bring profit to your company. While mentioning all relevant customer information is vital, it is critical to determine its payment method. You must ask them if they will pay with cash, a credit card, or a check. Setting the correct option at the start will help you sort out many issues related to payments later on. Send them a test invoice to ensure that everything is working smoothly.
Track the Money Flow
The banking tab on your QuickBooks accounting tool determines how and where your money is spent and what is coming into the business. ‘Write checks,’ ‘cash expense,’ ‘deposits,’ and other similar tabs must be used to record your expenses and sales. ‘Activity’ reports will show who is responsible for specific transactions, which is vital as you need to check on everything.
After everything is set up, you are ready to generate a profit and loss report, giving you a clear picture of your business. This is done with a few simple clicks and a QuickBooks accounting tool.
About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.
