Transforming Supply Chain Efficiency with IT Solutions

Supply chain IT transformation is the strategic integration of digital technologies—cloud platforms, AI, automation, and real-time data systems—to completely redesign how businesses plan, execute, and optimize their supply chains for cost reduction, resilience, and faster customer response. This transformation replaces fragmented manual processes with connected digital workflows where inventory, orders, logistics, and suppliers become visible in real-time through intelligent automation.

I’ve spent over 20 years as CEO of Complete Controller watching businesses struggle with disconnected systems and manual supply chain processes that drain cash flow and create costly blind spots. This article will show you exactly how to evaluate your current operations, select the right technologies, sidestep common implementation pitfalls, and build a practical roadmap that delivers measurable ROI—using the same digital principles that have transformed financial operations for hundreds of our clients.

What is supply chain IT transformation and how do you get it right?

• Supply chain IT transformation modernizes end-to-end operations using integrated digital tools to improve visibility, efficiency, resilience, and ROI
• Cloud-based platforms replace fragmented manual workflows with real-time data and automation across planning, sourcing, warehousing, and logistics
• Success requires aligning IT with business goals rather than simply purchasing new software
• Data cleansing and governance create the foundation for effective transformation
• Mid-market companies should start small with inventory visibility and basic automation before adding AI capabilities

Understanding Supply Chain IT Transformation in Plain Terms

Supply chain IT transformation rebuilds how information flows and decisions get made across your entire value chain, creating a connected digital ecosystem that responds instantly to change.

Traditional supply chains operate through sequential handoffs—sales passes orders to planning, planning tells manufacturing what to make, manufacturing requests materials from procurement, and logistics ships finished goods. Each department works in isolation with its own spreadsheets and systems. Digital supply chains connect these functions into a unified network where data flows seamlessly, decisions happen automatically, and exceptions trigger immediate responses across all teams.

Core technologies driving real change

AI and Machine Learning Transform Planning

Artificial intelligence analyzes historical patterns, market trends, and external signals to predict demand with unprecedented accuracy. Early adopters report logistics cost reductions of 15%, inventory decreases of 35%, and service efficiency improvements of 65%. These systems continuously learn from outcomes, adjusting safety stock levels, production schedules, and distribution routes automatically.

Cloud Platforms Create Connected Operations

Modern cloud-based systems integrate planning, execution, and collaboration tools into accessible platforms that work anywhere. Enterprise resource planning (ERP), transportation management (TMS), warehouse management (WMS), and control towers share standardized data models that eliminate duplicate entry and conflicting information.

IoT Sensors Provide Real-Time Visibility

Internet of Things devices on trucks, containers, and equipment feed location and condition data into central dashboards. Temperature monitors protect sensitive shipments, GPS tracking enables precise delivery estimates, and equipment sensors predict maintenance needs before failures occur.

Automation Eliminates Manual Tasks

Robotic process automation handles repetitive work like order processing, invoice matching, and shipment notifications. Staff previously buried in data entry now focus on exception management and customer service.

Why Supply Chain IT Transformation Is No Longer Optional

Digital transformation directly impacts your competitive position—82% of supply chain organizations significantly increased IT spending in 2025, focusing on AI, automation, and visibility systems. The gap between digital leaders and laggards continues widening as technology adoption accelerates.

Measurable business value

Companies with fully digitized supply chains achieve 20% lower operating costs and 11% higher earnings before interest and taxes (EBIT). These improvements come from multiple sources:

• Operational efficiency gains through automated workflows reduce manual errors and processing time
• Inventory optimization cuts carrying costs while improving product availability
• Consolidated sourcing leverages spend data to negotiate better contracts
• Dynamic routing minimizes transportation costs through real-time optimization
• Reduced expediting fees from better visibility and planning accuracy

McKinsey documented enterprise transformations delivering inventory reductions of 9-10% and on-time-in-full (OTIF) improvements of 5-10%. One retail client increased demand forecast accuracy by 40% while reducing safety stock from 150 to 35 days.

Strategic resilience benefits

Supply chain disruptions cost companies approximately 8% of annual revenue—making resilience a critical business imperative. Digital transformation builds adaptive capabilities:

• Risk detection through predictive analytics identifies potential disruptions early
• Multi-tier visibility reveals vulnerabilities beyond direct suppliers
• Scenario planning tools evaluate response options instantly
• Automated re-routing adjusts plans without manual intervention
• Real-time collaboration coordinates responses across partners

IBM’s cognitive supply chain maintained 100% order fulfillment during COVID-19 disruptions by quickly identifying alternative sources and routes—capabilities impossible with manual systems.

Turn visibility into ROI → Complete Controller.

Building Blocks of High-Performing Digital Supply Chains

Successful transformation requires more than buying software—you need clear architecture, clean data, and aligned processes that work together toward measurable business outcomes.

Essential architecture components

Start by mapping your end-to-end processes from customer order through delivery and returns. Identify where data gets created, duplicated, or lost between systems. Document manual handoffs that slow response times or introduce errors.

Your core technology stack typically includes:

• ERP as the central backbone managing orders, inventory, and finances
• Advanced planning systems for demand forecasting and supply optimization
• Transportation and warehouse management for execution
• Procurement platforms for supplier collaboration
• Control towers that aggregate data and coordinate responses

Data foundation and governance

Master data management creates the single source of truth that makes everything else work. Clean, standardized records for products, suppliers, customers, and locations eliminate confusion and enable automation. Without this foundation, even the best software delivers poor results.

Integration through APIs connects your systems with logistics providers, suppliers, and customers. This real-time data exchange replaces phone calls, emails, and spreadsheets with automatic updates that keep everyone synchronized.

Key performance indicators should focus on outcomes that matter:

• On-time-in-full delivery rate
• Inventory turnover
• Forecast accuracy
• Order cycle time
• Cost per unit delivered
• Exception rates requiring manual intervention

Practical Roadmap for Mid-Market Transformation

Most mid-sized companies cannot transform everything simultaneously. This phased approach delivers quick wins while building toward comprehensive digitalization.

Step 1: Assess current state

Evaluate your existing systems, data quality, process standardization, and team capabilities honestly. Identify your biggest pain points—stockouts costing sales, expediting fees eating margins, or customer complaints about delivery accuracy.

Focus initial efforts where manual processes create the most financial impact. Calculate the true cost of errors, delays, and inefficiencies to build your business case.

Step 2: Execute 90-day quick wins

Days 1-30: Foundation

• Clean master data for top 20% of SKUs representing 80% of revenue
• Implement basic dashboards showing inventory levels and order status
• Document current processes to identify automation opportunities

Days 31-60: Initial Automation

• Automate order entry for your largest customers
• Set up automatic shipment notifications
• Pilot AI-powered demand planning for one product category

Days 61-90: Integration

• Connect your main logistics provider’s tracking data
• Share inventory visibility with key suppliers
• Establish weekly KPI reviews with clear accountability

Step 3: Scale new capabilities

Change management determines success—75-95% of digital transformation projects fail to meet goals, primarily due to insufficient focus on people and processes. Create super-user networks, provide role-based training, and tie performance metrics to digital KPIs.

Establish a cross-functional steering committee including finance, IT, and operations leaders. Regular reviews of costs, benefits, and risks keep initiatives aligned with business objectives.

Leading organizations don’t just adopt technology—they redesign how work gets done. See it in action with Complete Controller.

Learning from Leaders: Transformation Success Stories

Real-world examples demonstrate that combining technology with process redesign and strong governance delivers breakthrough results.

Mazda’s cloud-based transformation

Mazda Motor Corporation transformed its supply chain by migrating to Oracle Cloud Infrastructure, achieving 50% cost reduction and 70% performance improvement. The automaker shifted from monthly to daily demand forecasting, enabling production flexibility that responds to actual market conditions.

Key success factors:

• Started with a specific problem—difficult inventory management across functions
• Consolidated fragmented systems into a unified platform
• Achieved cross-market visibility enabling instant best-practice sharing
• Connected supply chain data with marketing for holistic views

IBM’s cognitive control tower

IBM built an AI-powered control tower connecting procurement, planning, manufacturing, and logistics data in real-time. Planners now answer “where’s my order?” in seconds rather than hours.

Critical capabilities:

• Democratized data access across all supply chain roles
• Created a single version of truth eliminating conflicting reports
• Enabled predictive exception management
• Maintained operations through major disruptions

Common Transformation Pitfalls and Solutions

Understanding why transformations fail helps you avoid costly mistakes and accelerate value realization.

Technology-first thinking

Buying platforms without redesigning processes wastes money and frustrates users. Digital transformation requires rethinking how work gets done, not just automating existing inefficiencies.

Solutions:

• Map future-state processes before selecting technology
• Involve end users in design decisions
• Pilot new workflows with small groups before scaling

Data quality neglect

Poor master data undermines every digital initiative. Duplicate customer records, inconsistent product descriptions, and outdated supplier information create errors that multiply through automated systems.

Solutions:

• Invest in data cleansing before implementation
• Establish ongoing governance with clear ownership
• Build data quality metrics into performance reviews

Insufficient change management

Complex systems without proper training generate workarounds that negate benefits. Users revert to spreadsheets when they don’t understand new tools.

Solutions:

• Budget 25-30% of project costs for change management
• Create in-system guidance and job aids
• Celebrate early adopters and quick wins publicly

Converting Technology Investments into Measurable ROI

I’ve helped hundreds of businesses modernize their financial operations, and the same principles apply to supply chain transformation—connect every IT investment directly to financial outcomes.

Start with business questions that matter to your P&L:

• How can we reduce inventory carrying costs by 25% without impacting service?
• Where are expediting fees destroying our margins?
• Which customers cost us money due to supply chain inefficiencies?

Map each technology initiative to specific cost categories and revenue drivers. When evaluating a new TMS, calculate expected reductions in freight spend, detention charges, and customer penalties. For planning systems, measure forecast accuracy improvements against inventory and expedite costs.

Integrate supply chain and financial data from day one. Operations and finance teams must see identical metrics to make aligned decisions. Monthly scorecards should show how supply chain KPIs translate to working capital, margins, and cash flow.

Build financial-grade controls into operational systems—role-based access, approval workflows, and audit trails protect against errors and fraud while enabling delegation. Transparent reporting creates accountability and sustained executive support.

Taking Action Toward Your Transformed Supply Chain

Supply chain IT transformation builds competitive advantage through connected, intelligent operations that anticipate problems and respond automatically. Companies treating this as purely technical miss the larger opportunity to redesign their business for speed, efficiency, and resilience.

The organizations succeeding today approach transformation as a business strategy supported by technology, not an IT project. They clean their data, align their teams, and measure everything against financial outcomes.

As someone who has guided businesses through operational transformations for two decades, I know the journey requires expertise in both technology and financial discipline. If you’re ready to modernize your supply chain while maintaining control of costs and risks, visit Complete Controller to learn how our team can support your transformation journey with the financial visibility and controls that ensure success.

Frequently Asked Questions About Supply Chain IT Transformation

What is supply chain IT transformation?

Supply chain IT transformation comprehensively modernizes supply chain processes using integrated digital technologies like cloud platforms, analytics, automation, and IoT to improve visibility, efficiency, resilience, and customer service while reducing costs.

What are the key technologies driving digital transformation in supply chains?

Core technologies include AI and machine learning for forecasting and optimization, IoT sensors for real-time tracking, cloud-based planning and execution platforms, robotic process automation for repetitive tasks, and integrated analytics with control towers for unified visibility.

What are the main benefits of digital supply chain transformation?

Organizations typically achieve 15-20% cost reductions, 35-65% efficiency improvements, better supplier collaboration, faster data-driven decisions, increased resilience to disruptions, and significantly higher customer satisfaction through accurate delivery promises and real-time tracking.

How do you start a supply chain IT transformation?

Begin with a maturity assessment and process mapping to identify gaps, prioritize high-ROI use cases like inventory visibility or order automation, clean and standardize your data, select scalable cloud platforms, and implement in phases with clear KPIs and strong change management programs.

What are common challenges in supply chain digital transformation?

Common obstacles include poor data quality, disconnected legacy systems creating silos, low user adoption due to inadequate training, misalignment between IT investments and business goals, and underestimating the importance of change management and governance structures.

Sources

• Appinventiv. “Digital Transformation in Supply Chain Management: Reasons, Examples & Use Cases.” n.d.
• BDO USA. “Supply Chain 4.0: 6 Ways Digital Transformation Is Transforming the Supply Chain.” n.d.
• Deloitte. “Supply Chain Control Tower.” https://www2.deloitte.com/us/en/insights/focus/industry-4-0/supply-chain-control-tower.html
• ERP News. (2024). “How the Automotive Industry Is Transforming With Cloud.” https://erpnews.com/how-the-automotive-industry-is-transforming-with-cloud/
• Harvard Business Review. “How to Make Your Supply Chain More Resilient.” https://hbr.org/2020/09/how-to-make-your-supply-chain-more-resilient
• “IBM Builds Its First Cognitive Supply Chain.” IBM, n.d.
• NetSuite. “What Is Supply Chain Transformation?” n.d.
• Oracle. “Supply Chain Digital Transformation: Improving Performance.” n.d.
• Procurement Tactics. (2025). “Supply Chain Statistics — 70 Key Figures of 2025.” https://procurementtactics.com/supply-chain-statistics/
• PwC. “Supply Chain Transformation.” https://www.pwc.com/gx/en/industries/industrial-manufacturing/publications/supply-chain-transformation.html
• Redwerk. “Digital Transformation in Supply Chain: Definition & Examples.” n.d.
• RiseNow. (2024). “Why 75-95% of Digital Transformation Projects Fail (and How to Make Yours Work).” https://www.risenow.com/resources/why-digital-transformation-projects-fail-and-how-to-make-yours-work
• SDI. “The Benefits and Challenges of Digital Supply Chain Integration.” n.d.
• Terminal Industries. “Supply Chain Digital Transformation: Tech, Benefits & Trends.” n.d.
• Whatfix. “Supply Chain Transformation: From Planning, Execution, to ROI.” n.d.

About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Reviewed By: Brittany McMillen

Brittany McMillen

Brittany McMillen is a seasoned Marketing Manager with a sharp eye for strategy and storytelling. With a background in digital marketing, brand development, and customer engagement, she brings a results-driven mindset to every project. Brittany specializes in crafting compelling content and optimizing user experiences that convert. When she’s not reviewing content, she’s exploring the latest marketing trends or championing small business success.

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We are witnessing a swift technological surge, particularly with the exponential growth of machine learning and AI across various sectors. Among their most significant impacts is the notable advancement of small to medium-sized businesses (SMEs) in today’s landscape. AI is a critical ally for SMEs, offering them a competitive edge in their respective industries by analyzing competitors’ strategies and optimizing their operations.

Though subtle, this growth has unlocked numerous opportunities for organizations to stay ahead. Survey data indicates that approximately 29.5% of CEOs acknowledge AI’s transformative influence on their operational methodologies. Today, we delve into how AI has reshaped SMEs in the new decade.

Online Retail Businesses

We are at the peak of online retail, where the concept of window shopping has long gone. The advent of AI has been a groundbreaking achievement in making online retail systems more customer-centric. From product categorization to customer support, online retail businesses have benefitted extensively from AI implementations.

Organization Businesses

Delivering goods has never been so accurate since AI came into the picture. With minimal human intervention, supply chain services are on the verge of breakthrough development and continue to efficiently provide services to various businesses. Furthermore, the online retail system has been in motion for many years. Nonetheless, flawless planning services have made delivering products more manageable compared to the old days.

Customer Support

Another area where AI has notably impacted is customer support services, drastically changing the overall consumer experience. The invention of chatbots has made the job a lot easier for providing necessary support to consumers during non-working hours. Not to mention that these chatbots now have the programming to oversee manual tasks and can operate countless consumers 24/7 without any human presence.

Efficient Sales Procedure

Those days have gone by when sales techniques rely on cold calling and transferring lengthy emails. Many kinds of media influence clients, from TV ads to social media channels. Now, Snapchat has become a remarkable tool. The sales pitch should reach the right client at the correct time on the fittest platform. Integrate AI into your CRM for an innovative and practical approach to marketing for your business. An effective AI-based CRM can multitask and manage all your business activities.

The use of AI will help you get to know your clients better while delivering customized solutions. Online businesses are using AI to ask questions to their consumers. They customize their products based on their preferences and display only the ones that suit the client’s preferences. In this way, the possibility of a high client conversion rate will increase with excellence.

No doubt, AI is transforming the sales scenario for the better by changing the sales methods. Now, clients are getting non-customized solutions. As a result, businesses are getting client insights fast, and the conversion rate is increasing quickly.

The Future is Here, and so is Artificial Intelligence (AI)

AI supports humans by reducing their manual work, but it can also improve business productivity. In retrospect, AI is the need of the hour and is here to stay for a long time.

According to the research paper of the Accenture Institute for high-performance technology, by 2035, AI could double the economic growth rates in various developed countries every year. The annual growth rate of AI adoption has risen from 2.6% to 4.6%, with $8.3 Trillion in the US. The annual growth rate of AI could increase from 2.5% to 3.9%, with 814 billion dollars in the UK.

Thus, if modern SMEs want to survive in this fast-paced world of business operations, they must fully utilize AI’s services. AI controls everything from marketing practices, organization schedules, and customer support to generating automated emails. Artificial intelligence (AI) will replace around 16% of American jobs by the end of this decade. All business owners need to do is ensure that they grasp the full benefit of the innovation.

About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.

Every organization and business, irrespective of its size, keeps a record of its business transactions, such as sales, expenses, and other financial transactions that occur every day. Bookkeeping is the recording of financial transactions; the individual responsible for the recording is called a bookkeeper. A bookkeeper is responsible for recording day-to-day transactions and presenting the data to the accountants, who form different statements like income, balance sheets, profit, and loss statements. However, some entrepreneurs and small businesses prefer doing the job themselves, leading to other problems. This article explains the different situations and conditions in which one must hire a professional bookkeeper for the job!

When the Workload Increases

At the beginning of a venture, a small team can manage the workload and assign different tasks to each member. However, as the business grows, the responsibilities grow as well. It increases pressure on the team members, which may affect the quality of the work; therefore, it must reassign the tasks to ensure efficiency. Bookkeeping requires attention and accuracy, as the financial management and projections depend on the revenues and expenses incurred by the company. When a person has various things to look after, some costs may go unrecorded, making it difficult to track the efficiency and profitability of the company. 

When the Expenses are Not Categorized Accurately

It is important to track expenses accurately. The business must know when to incur the costs and the nature of the costs incurred. If the expenses are not categorized correctly, the company may pay more tax credits or face several other deductions from the business. A person who does not have a proper understanding of bookkeeping is likely to make mistakes in categorizing expenses that will lead the company to pay more. Often, the extra amount paid is more than the expense of keeping a bookkeeper. A bookkeeper will ensure that all costs are adequately categorized to avoid further payments.  

Lack of Organization

A growing business for an entrepreneur means a lot of chaos and hassle until one develops a team to manage different tasks. The work can be overwhelming, leading to unorganized work and unfinished tasks. Also, a new business must maintain a good reputation amongst stakeholders and ensure timely vendor payments. It can be a problem for entrepreneurs and small businesses because various tasks appoint one individual, and the pressure may lead to errors. To avoid organized behavior, a company must hire a bookkeeper to handle financial recordings. It will help keep the business organized and manage the work well. 

Moving Towards a Bookkeeping Software

A variety of bookkeeping software allows entrepreneurs and small businesses to practice bookkeeping without hassle. Some people may struggle with this software as they use technical terminologies that may not be easy to interpret by people who do not understand finance. Also, the software may seem confusing if he is unfamiliar with finance. When the company grows, the business may consider hiring a bookkeeper, and the need for formal and organized bookkeeping merges. Instead of involving yourself in the software, hiring a bookkeeper would be a great idea. 

When Bank Statements Need Reconciliation

Bank reconciliation is integral for ensuring accuracy and eradicating all errors in the financial data. Therefore, it is essential to have accurate data in hand. The accuracy of the data confirms that the company is paying the correct amount in taxes. However, suppose an entrepreneur or a small business struggles with bank reconciliation and does not have time to do it regularly. In that case, hiring a bookkeeper is the only option left. A bookkeeper will handle all these matters to keep the financial data accurate and updated.

Hiring a bookkeeper can reduce costs that the company would otherwise be due to financial errors. Is it time for your company to hire a bookkeeper?

About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.

The growth in the need for impactful entrepreneurship that creates highly relevant solutions for societal problems could never be stressed more than it is now. An entrepreneur’s job is to identify pain in society or a gap in the market, anything that consumers might need but is not present for use, and fill that gap while keeping the factor of wealth creation and maximization minds.

It is quite observable that small businesses around the world contribute a lot to global economic development. The worldwide growth and expansion of the entire entrepreneurial sector mainly depend upon these tiny startups and medium enterprises. Small and medium-scale businesses are the backbone of any country’s economy. According to economic analysts, most business sector growth is due to young prospective entrepreneurs’ creative ideas.

Many people become entrepreneurs because they think an entrepreneur’s routine is much better and more rewarding than an employed person’s monotonous routine. Some also believe they can change society for good and positively impact the global economic sector.

There are various approaches to entrepreneurship, and the field can be divided into several subcategories.

Social Entrepreneurship

For instance, social entrepreneurship has surfaced lately and caught the eye of many people interested in business. However, it is a kind of entrepreneurship strikingly different from the traditional type. This significant difference is that social entrepreneurship has a distinct value proposition from the other entrepreneurship types.

Also, it is not just about the value proposition, but the money this type of entrepreneurship makes is solely for the benefit of society and to promote a noble cause. One of the significant roles that social entrepreneurship plays in society is the development of humanity itself. Social entrepreneurs work for the betterment of society in many ways. Societal transformation is all about how social entrepreneurs address ongoing issues and help create solutions to those problems.

This sector’s progress is determined by how well the system moves toward betterment and how well people cope with the change on an individual scale. One thing that has revolutionized social entrepreneurship in recent times is IT’s involvement in every corporate sector. The participation of the latest social networking techniques and the creation of solid networks has brought about a massive revolution in entrepreneurship. It has made its key processes more efficient and effective.

The Impact of IT

The involvement of IT has also brought nations closer by making communication faster and more convenient. Entrepreneurs have been utilizing networking services. Particularly in social entrepreneurship, networking has played a pivotal role in expanding the horizons of social services.

As we know, every organization’s traditional business model revolves around wealth maximization, and social entrepreneurship differs from this conventional type at this very point. The sole purpose of social entrepreneurship is societal development and a positive system transformation.

Social entrepreneurship has never been in demand as it is in the current era. The reasons are simple and prominent. Industrialization has positively and negatively impacted the system and nature, where social entrepreneurship is needed to balance things. For instance, at a basic level, pollution’s adverse impact over the past few years is right before us. To revert it all, organizations felt the need to develop an industry with the primary objective of undoing all the damage.

Conventional trade and its players have gone so far in the race for profit maximization that they have almost ignored what they owe to society in the name of corporate social responsibility. That is where social entrepreneurship has taken the driving seat and done a lot to better nature and the system.

It would be safe to say that social entrepreneurs have played an essential role in securing the future of humanity. Social entrepreneurship has also impacted the changing conventional mindset of business and has proven in front of the world that it maximizes wealth, considering the welfare of nature. It has also shown the global economic sector that wealth maximization shouldn’t be the only objective of the corporate sector; they should also keep a check on what they owe to the society and system.

About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.

Running a business in today’s world is challenging, especially after the pandemic. A lot of companies suffered devastating losses, forcing many to shut down. In a way, these losses taught many business owners that not just internal factors but external factors play a vital role in keeping your business up and running. Many business people learned this the hard way, but the world doesn’t end there. Let’s take this pandemic as a starting point to understand what other factors could influence your cash flow.

Political Instability or Changes

In economics, political instability is the number one factor affecting a region’s businesses. Whether small, medium or large, any business will suffer political instability or constant change in the political environment. Politics are one of the reasons enterprises experience variable growth rates during election years. Most major corporations of the world try to minimize their business activities during this period and wait for new policies to emerge. Then, these businesses adjust their internal procedures accordingly. Therefore, any entrepreneur should always watch for any political change that could adversely affect their business.

Economic Ups & Downs

While most major corporations of the world tend to enjoy the economy’s ups and downs, most small and medium businesses suffer significantly due to it. If you are in the import and export business or are selling imported products, then the chances are that the regular increase or decrease in dollar prices might affect your business’s cash flow. If your country’s currency’s exchange rate is down, then your overall business landscape might suffer.

Social Norms & Influences

Society as a whole plays a vital role in shaping the demand and supply situation within a country. Fashion, trends, and taboos can hurt your business directly. For instance, during this recent pandemic, face masks became a significant business. Many widely known apparel and sports brands dove into the business of manufacturing face masks simply because their other products weren’t doing well enough. Almost the entire 2020 was in a state of lockdown. Government officials advised people not to do luxury shopping. Therefore, apparel and fashion accessories did not perform well. For many such businesses, the only viable option was switching to producing face masks and gloves.

Technological Advancements

For businesses that deal with technological products and services, staying up to date with the recent trends is a dire need. For instance, Nokia was the largest cell phone manufacturer just 10 years ago, and today, the company is not even in the top 5. Why? Simply because they could not keep up with their consumers’ technological demands. While the world was moving towards Android & iOS-based smartphones, Nokia was trying to compel them to switch to Windows smartphones, which backfired, and as a result, the company almost went bankrupt.

Social Media Influence

Social media is, quite possibly, the most powerful tool in human history to shape our choices and mindsets. Social media is used worldwide by people to express their pleasure and displeasure with products and services. If you make one wrong move, your business will appear on Facebook or Twitter with a negative review. Regular social media management and reputation management are essential to avoid such instances.

How to Prepare for External Factors to Better Manage Your Cash Flow?

Feeling helpless is natural when you cannot control the external factors that can have adverse effects on your cash flow. However, while you cannot control the elements themselves, you can manage your reaction to them and be better prepared. Maintaining a backup cash flow is crucial in today’s business climate. Of course, this might not be the best solution for every business, but restraining your spending and being flexible while maintaining your cash flow usually work for most companies. Adopting a flexible cash reserve strategy with pre-determined goals in mind can help you have enough cash reserve for rainy days.

About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.

Internet-based accounting, or cloud accounting as it is known, has paved the way for finance professionals to work from anywhere via remote systems. Previously, accounting teams had to be at a specific location to access and work on financial data. Managers were to share the data with employees due to data leakage or theft threats. However, today, with the advancements in cloud technology, it has become easier to share financial data with their teams for remote work. Enhanced security, better workflow software, and backup services have made this possible.

How Exactly Does Internet-Based Accounting Work?

Even today, the terms ‘cloud’ or ‘internet-based’ pose a threat to most traditional businesses. Financial teams are still skeptical about using cloud-based services, considering that data sales to advertisers and competitors are standard. However, this is not the case anymore today. Free cloud accounting software may be prone to such threats, but the paid and advanced ones aren’t. Cloud accounting today offers a plethora of benefits that traditional accounting or desktop-based accounting software may not. Here are some of the top help your company can enjoy while using an internet-based accounting software:

Easy & Reliable Connectivity from Anywhere

Probably, the most significant advantage of any cloud-based service is that you can access your data from even the farthest nooks and corners of the world. You can access the data quickly and work on it if you have an internet connection. This mobility reduces the hassle of your accounting team being at your office whenever you need anything done. You can easily access your accounting data using smartphones, tablets, and laptops.

Instantly & Regularly Updated Information

Another significant benefit of cloud-based accounting software is that you will always find your data up to date. Cloud-based accounting software regularly updates and saves any changes made to the data and displays it to all necessary parties. This way, whenever you log in to check your data, you will find it updated. Previously, you had to prevent months of data from detecting a simple and minor change in your reports. Today, you can view the change history in minutes to understand the flow.

Third-Party Integrations for Advanced Functionalities

Most cloud-based accounting software today allows you to connect third-party applications or their applications to the software. By doing this, you can customize the accounting software as per your needs. In addition, you can integrate your customer relationship management (CRM) software, inventory management software, and the like into your accounting software to have all your financial data in one place.

Live Updates 24/7

For many businesses, it is a hassle to keep tabs on their recurring, accrued, or incoming payments. Asking the bank within the working hours may not be the solution. With cloud-based accounting software, you can quickly get back notifications on your smartphone. Similarly, any transactions made will appear as a notification to instantly inform you of the update.

Higher Security, Lesser Risk of Data Loss

With cloud-based accounting software, your data is always on the cloud, continuously backed up and protected. Companies that offer internet-based accounting software comply with the national laws of data protection. One could say that top-notch security means are in place to ensure your data is never misused. Unlike desktop applications, where your information is stored in your computer and is easily a target of hackers, your data is under top-level security with cloud software.

Tax Filing Made Easier

Most cloud-based accounting software offers you the ease of filing for taxes. You have to download your income reports, tax reports, etc., to have all the data you need for filing taxes.

Should You Opt for Cloud-Based Accounting Software?

Today, especially after the COVID-19 pandemic, it is impossible to imagine your entire workforce regularly coming to your office. Lockdowns and safety measures might hinder the process. With cloud-based accounting software, you will efficiently work on the data from home or wherever you are.

About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.

Below, we explain solutions that the law allows you to cushion the impact of taxes in the accounting of your business but also the options of saving your obligations with Social Security:

1. Income tax and VAT deductible to save more

However, the deductions of expenses in the IRPF and VAT should not be taken lightly by the self-employed worker, who taxes indirect estimation as an easy saving formula. Apply according to the legally established expenditure affected by the activity, duly justified and accounting registered, to help you save and increase your solvency.

We detail the tax deductions in the IRPF. This year, the Law of Urgent Reforms of Autonomous Work added a novelty. The deduction in Personal Income Tax of 30% of the expenses on the percentage of housing affects the activity and the deduction of allowances in the same terms as the workers of the General Scheme.

Also, remember that you can also benefit from deductions for maternity, large family, and descendants or ascendants in charge with disabilities.

2. Discharge of expenses before the start of an activity

The beginnings can be challenging. Therefore, it is better for you than ever to seek maximum savings. Hacienda allows the deduction in the IRPF and VAT of necessary expenses for the start-up of the business. These are investment expenses that you can deduct provided that these requirements:

• Give notice to the Treasury of the intention to undertake to present model 036 and check box 504. This procedure notifies a discharge before the start of the activity.
• Invoices issued with a date after said previous discharge in the Treasury.
• A posteriori, you must proceed to a second registration in the Treasury to start your activity.

3. Pension plans

Contributions to pension plans also have an essential fiscal advantage if the self-employed person can deduct up to a maximum of 8,000 euros or up to 30% of the net income from economic activities or work.

4. Health insurance

Do not forget to take out the health insurance. The medical insurance allows the self-employed to deduct the premiums up to a limit of $500 per person. The self-employed person can also include the spouse’s fee and children under 25. The limit of $500  per person extends to $1,500 for a person with a disability.

5. Reduction per start of 20% per start of the activity

Suppose you start economic activity indirect estimation without having exercised any other in the previous year. In that case, you can positively reduce by 20% your net return (income – expenses) in the first year and the next—20% on your income tax. If you have losses in the first year, you will not accept the reduction, although it is reserved for you when you fulfill the conditions.

6. Moving from a natural person to a legal entity

The autonomous tax determines the benefits it obtains. For this reason, the tax burden of the self-employed person, a natural person, is generally greater than that of a legal person. When you’re billing as self-employed, and the threshold of $46,000 exceeds, you should consider switching from autonomous to society.

7. Recover VAT from defaults with a rectifying invoice to save more

Unfortunately, unpaid bills are a continuum in independent accounting. Despite this, nobody escapes the quarterly appointment with the Treasury to declare and pay VAT through the 303 models. Still, the self-employed can recover the amount of the tax and thus the liquidity it needs.

This possibility, for which a judicial or notarial injunction process must be carried out, is subject to the debtor’s requirements as self-employed or a company. The collection of the invoice must not be during the six months following its issuance. The solution to the problem lies in the distribution of a rectifying invoice, canceling the VAT quota of the original, which you will submit to the Treasury, and you will include it in the quarterly model of the period in which you issue it.

8. Welcome to the self-employment quota bonuses

Already in the section of Social Security, the reductions in the quota of self-employed are among the most remarkable savings tricks of this top ten.

The most notable of the bonuses is that the current flat rate represents a saving of up to $2,700 during the first year for newly self-employed people who take advantage of it. This saving is reduced by tranches during the second and last years, except for self-employed under 30 and the autonomous ones under 35 who enjoy the bonus during the third year.

About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.

As a small business owner, it’s essential to understand the concept of debt and its implications thoroughly. Good debt refers to borrowing money to invest in activities that will generate positive returns for your business in the long run, such as purchasing equipment, hiring additional staff, or expanding operations. On the other hand, bad debt represents borrowing money for expenses that do not contribute to your business’s growth and can result in long-term financial troubles. Therefore, it is vital to manage your finances prudently and use debt as a tool to fuel your business’s growth rather than a burden that impedes your progress.

Understanding Debt

Good debt

Good debt is typically used to invest in assets that will generate a return on investment, such as property, equipment, or inventory. These assets can help your business grow and increase revenue over time. Additionally, good debt often comes with lower interest rates and longer repayment periods, making it more manageable for your business.

Bad debt

Bad debt, on the other hand, is typically used to fund expenses that don’t provide a long-term benefit to your business. This might include things like credit card debt used to cover day-to-day expenses or loans taken out to pay off other debts. Bad debt often comes with high-interest rates and short repayment periods, which can make it difficult to manage and pay off.

So, what are the most important tips for managing your small business finances? Here are a few to keep in mind:

Create a Budget and Stick to It

One of the most important things you can do as a small business owner is to create a budget and stick to it. This will help you track your expenses and ensure that you’re not overspending in any one area. Make sure to include all of your expenses, including debt payments, in your budget.

Prioritize Debt Repayment

If you have debt, make sure to prioritize repayment. Focus on paying off high-interest debt first, as this will save you money in the long run. Additionally, consider consolidating your debt into a single loan with a lower interest rate to make it more manageable.

Use Credit Wisely

Credit can be a powerful tool for small business owners, but it’s important to use it wisely. Make sure to only use credit for expenses that will benefit your business long-term, and avoid using it to cover day-to-day expenses.

Build an Emergency Fund

Unexpected expenses can arise at any time, so it’s important to have an emergency fund in place. This will help you cover unexpected expenses without having to rely on credit or other forms of debt.

Seek Professional Advice

If you’re struggling to manage your finances, don’t be afraid to seek professional advice. A financial advisor or accountant can help you create a plan to get your finances back on track and ensure that you’re making the most of your resources.

Summary

Small business owners face various challenges when it comes to managing their finances. It’s essential to have a clear understanding of the difference between good and bad debt. Good debt, such as loans for business expansion, can help grow your business, while bad debt, such as high-interest credit card debt, can damage your financial health. Creating a budget is another crucial step in managing your finances, as it helps you keep track of your expenses, income, and cash flow. Prioritizing debt repayment is also crucial, as it helps you pay off high-interest debts first and avoid accumulating more debt. Moreover, using credit wisely can help you avoid unnecessary debt and build your credit score. Building an emergency fund is another important step, as it provides a financial cushion during unexpected situations. Finally, seeking professional advice from a financial expert can help you make informed decisions and avoid costly mistakes. By following these tips, you can effectively manage your small business finances and ensure that your business is on the right path to success. About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.

It is a mandatory requirement to work legally in the United States and pay the taxes that will grant you the benefits above. In addition, the personal credit score measures this means.

The management of insurance services is the responsibility of the Social Security Administration (SSA).

Today, we will see what the Social Security programs are. We will also talk about its benefits, application cases, and how it should perform the procedures.

How is the Social Security Number Obtained?

A common query is how to obtain a Social Security number. This process through their offices requires you to carry the relevant documentation showing you are a citizen.

If not, they need a Department of Homeland Security or DHS work permit.

It must present the documentation in original and copy.

1. Gather the requested documentation

Some of the requested documents are:

• Proof of citizenship or work permit
• Birth certificate where your age is checked
• Personal identification document, either passport, license, or state ID card

2. Fill out the form

Once you have them ready, you must print and fill out form SS-5-SP, the application that the Social Security Service makes available for it.

3. Send your documentation to the SSA

Once you have completed your form and your original documents and copied them, you must take them or send them to the nearest Social Security office.

Once you get your number, you will have to pay taxes to Social Security throughout your life.

This money is used for the payment of pensions and other citizen benefits. And of course, they will serve to pay your benefits too.

You do not need to fill out the application or do more paperwork in any of these cases:

• If you applied for your Social Security number when you applied for your immigrant visa or if you submitted it from October 2002 onwards.

In these cases, the Department of State and the Department of National Security are responsible for sending information to the Social Security Administration to assign your number. The administration will be responsible for getting your Social Security card to the address you sent your Permanent Resident Card within three weeks.

You must contact the Social Security Administration directly if it isn’t sent to you within the said period.

What are the Benefits of Social Security in the United States?

As we explained at the beginning, Social Security offers different assistance programs for citizens.

Retirement pension

The payment of taxes to the Insurance grants a pension for retirement to the elderly. This program is a great help since it provides a decent retirement to the workers after a lifetime of effort and work for their nation.

The minimum age to retire is 62 years, with a reduced benefit, or 67 to receive the full benefits.

You can check the Insurance benefits planner for more information.

Remember that to retire, you must have 40 credits accumulated, which depend on the years you have worked in the country. The worker usually receives four credits per year of work.

If you already have 40 credits, you can create a Social Security account to receive a copy of your account statement. If you still do not have them, you can use the Insurance calculator to estimate the benefits you will get.

You can apply for retirement online or by visiting Social Security offices.

Withdrawal abroad

If you have worked in the country but want to retire abroad, you can also do it, thanks to Social Security. However, there are specific rules for retirement, and there may be a reduction in benefits.

In addition, some countries accept to be able to retire. An example is Cuba and North Korea.

The Social Security Administration provides a verification tool to see if you can receive your benefits outside the United States. So, you can check the country you plan to retire.

Disability benefit

Another of the benefits of great importance is disability assistance. It grants workers who cannot work for more than 12 months due to physical, mental, or emotional illnesses.

However, it can obtain the Compassion or Compassionate Allowances Program for some conditions and exceptional cases.

Proof of income

In some cases, you need proof of income to perform specific procedures. For example:

• Moving to a new house
• Apply for a loan or bank loan
• Make a tax return
• Request help for payment of gas or electricity bills
• Access to other social assistance programs
• The social security number also helps you to obtain this voucher and carry out your
• Paperwork without delay. You can go to the SSA offices to request your coupon.

Benefits of Survival Insurance

This is when the beneficiary of the Insurance dies, and his family members get a pension. For example, if a worker dies and his wife does not work, he benefits.

In case of the death of a relative, it must report the end to the Social Security Administration. In addition, it must provide the deceased’s Social Security number in the funeral home where they perform burial services. They, in turn, report it to the Administration.

Conclusions

As you can see, the Social Security service in the United States is essential for workers. It is an entire government program financed with your taxes and provides excellent benefits and worker benefits.

It is imperative to make sure you affiliate with the insurance company and do not stop paying your taxes on time.

To process a Social Security number or replace your card, you can go to the Social Security Administration, call toll-free numbers, or consult online through their website.

The government of the United States provides many facilities to complete your paperwork and receive your benefits.

About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.

Technology is constantly evolving. This evolution clears paths for solving problems that would otherwise require valuable staffing resources.

There are many ways technology has upgraded the quality of life for people while also providing ease and comfort. Innovation has seeped into the workplace as well, as people can now take the help of technological advancements to make their tasks easy for them.

Automation has been available to bookkeepers and accountants for some time now. However, a theme of hesitancy is seen all around, which prevents them from moving towards automation.

Before diving into the advantages of automation in the accounting and finance department, let us first analyze the reason behind this hesitancy on the part of bookkeepers.

Why are Bookkeepers Hesitant to Get an Automated System?

Bookkeepers and accountants struggle to keep up with automation and cannot get their tasks sorted through this comparatively easy system.

The reason why they avoid an automated system could be one of two reasons.

Little knowledge

It is possible that since not many people are aware of technology’s advantages, they are skeptical about it. Often, bookkeepers are not entirely aware of how much automation can change their work game completely. This lack of knowledge compels them to stay away. Companies can count on this by paying extra attention to education to give all the bookkeepers the needed understanding. This education will equip them with the information required to receive their work well in a competitive market.

Fear of being replaced

Another trend identified in bookkeepers is that they often fear being replaced by technology for their jobs. With newer technology rolling out all the time, people are worried they will lose their jobs. These bookkeepers fail to understand that technology is there to assist them, not replace them. The work of an automated system combined with the brains of a bookkeeper would create a phenomenal result within the workplace. Bookkeepers should focus on their advantages, their professional careers, and the company that employs them.

How To Introduce Automation to Bookkeepers?

Automation has a lot of advantages in the vast world of bookkeeping.

First of all, the managing staff must ensure that the bookkeepers are receptive to the idea of automation. For this purpose, they must have open conversations where the bookkeepers can speak their minds and share their concerns.

They must then have the required knowledge of automation and use it to make their tasks easier. It would help if you informed them that it would not only take away more than half the burden but also develop a momentum that would increase the workflow. These benefits add to the client’s value, which makes it a win-win situation for all.

Advantages Of Automation in Bookkeeping

You can stay in contact with your clients at all times. Communication may be challenging if you aren’t using automation, but a bookkeeper can contact you with an automated system. An automated system assists them in building a good relationship with their client, which might deteriorate if the client cannot get a hold of the bookkeeper in time.

Automation allows you to always stay in contact with the rest of the staff. Group communication promotes efficacy within the system since all the staff members can communicate when and where required.

Having an automated system gives the bookkeeper a bird’s eye view. They can see the bigger picture, allowing them to identify any issue with the plan and cater to the problem before it reaches a point of no return.

Automation holds more advantages for bookkeepers than they realize. It is high time that all bookkeepers look into how automation could potentially change their bookkeeping game forever.

About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.