The HR department of any organization is responsible for a set of assigned tasks including but not limited to recruitment, sourcing, scheduling, payroll, employee benefits, and any queries regarding HR policies and practices. The most significant role that HR representatives play within an organization is how they source for new potential employees. Even though many platforms assist in sourcing for potential employees, it is still a challenging and time-consuming ordeal. Finding a candidate that best fits the job position requirements and work environment can not only be challenging but often extremely time-consuming and expensive.
The department responsible for managing all resources related to employees is referred to as the Human Resource department. HR comprises of all those activities associated with the management and development of employees in an organization. HR professionals have a significant role in sourcing, shortlisting, interviewing, and selecting candidates during the hiring or recruitment process.
Sourcing
Sourcing is the first step of the recruitment process and the primary responsibility of a professional and proficient HR representative. The HR manager and his team are responsible for sourcing ideal candidates using a variety of different means. Along with social media platforms like LinkedIn and monster.com, HR professionals need to be proactive when it comes to developing a strong professional network and various headhunting candidates who might be an ideal fit for the organization. Developing newspaper ads and generating job posts on social media can help in sourcing several potential candidates for any job position.
Short Listing & Screening
Short-listing is the act or process of narrowing down candidates from an applicant pool that best meets the desired position requirements and who the organization would like to see it the next phase of the recruitment process. No organization has the time, resources, finances, or ability to meet or place an interview with each candidate that applies to the organization. This is why selecting candidates from a large pool of applicants falls under the responsibility and job description of an HR Professional.
A shortlist criterion should be based on the experience, qualities, and traits of top-performing employees who are currently in that role. This is perhaps the most time consuming and challenging task of an HR representative. Adhering to a well-formulated screening process is the key to accomplishing this part of the recruitment process most effectively and efficiently.
Background Check & Interview
Once potential candidates are shortlisted through the screening process, it is time that they are called in for an interview. Most organizations mandate a background check either prior or post-interview to ensure that the employee has no criminal record and is, in fact, an upstanding citizen. This also falls under the job responsibility of HR as determining appropriate background checks can help narrow down the list and make hiring decisions much more straightforward. HR managers are also responsible for conducting interviews with potential candidates. They often follow a set of questions prepared by the organization that is specific to the job in question while also consisting of general questions to get a sense of the person’s personality and character.
Conclusion
HR professionals play a vital role in the recruitment process, but apart from this, they also have many other responsibilities. They are responsible for the well-being of employees in the workplace, ensuring that their needs are fulfilled, and they have a work environment that is both productive and enjoyable. HR is all about managing the driving force of any business, its employees. An organization with a strong HR department operates at a higher efficiency rate. It tends to have lesser employee turnover and better retention, which results in long-term employees that are extremely beneficial to the organization.
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