Today, cyber-attacks mainly target large corporations and their databases, including emails. Company emails are among the most frequently targeted categories because they usually contain sensitive information hackers yearn to access.
The information obtained from emails is often used to disclose company secrets to rival companies, which could devastate a business. Many emails contain sensitive and private employee information, including their credit card numbers and social security number details. In the critical effort to protect company emails, here are ten tips for protecting all company emails.
Train Employees
One of the most crucial ways to secure company emails is to train employees in the latest data protection trends. Inform your employees about any behavior that could put the company at risk, and make sure that they follow all safety procedures to keep the email safe from cyber-attacks.
Always Delete Old Emails
Another safe practice to use when protecting company emails is to delete no longer needed emails. The inbox is usually filled with hundreds of emails every day. The best way to keep email safe is to save emails containing sensitive information about the business, its clients, suppliers, and products in research and development. Such emails must be kept safe from data theft and hackers. The best method is to save such emails on a separate device for protection. Once the email is secure, delete the original email from the inbox and the junk or deleted folders.
Encryption
Using encryption to protect the data in company emails allows companies to have complete control over sensitive information. Encryption helps prevent data theft during a cyber-attack. Encryption is the best method for keeping information about employees, business operations, and clients from data theft.
Creating Strong Passwords
Encourage your employees to use strong passwords with unique combinations of letters, numbers, and symbols. For added security, the password must be eight characters long or more. The stronger an email account’s password, the harder it will be for hackers to get into the system and steal information from emails.
Avoid Unsafe or External Networks
When accessing company emails, ensure no one is using an external network to gain access. Company networks are usually protected and encrypted; therefore, it is much safer to use the company’s local network to access the emails safely. External networks are vulnerable to cyber-attacks as they lack the necessary security protocols for safe data transfer from one device to another. Being on a secure network will make it hard for the hacker to steal data from company emails.
Do Not Share the Address with Anyone
It’s always better not to share sensitive information with others to keep the company emails safe. Keeping the company’s email address for corporate use will be a significant step in protecting the company emails. Never use corporate emails for online shopping or any online subscription that requires an email.
Reset Passwords
Always be cautious about the corporate email password you use as a company employee. Keep changing the password every few days, and try not to have the same password for every other email account. Resetting your password will protect the emails, making their access to hackers difficult.
Never Open Emails from Unidentified Sources
The best approach to protecting company emails is to train employees not to open attachments from unidentified sources. Hackers usually try to send Trojan viruses hidden in seemingly innocent attachments. A Trojan virus or a key logger can devastate the emails’ safety and corporate data.
Avoid Sending Private Emails from Corporate Emails
Company emails should be used for inter-company communications, not to express private sentiments to friends and family. Avoiding using the corporate email account for personal use can help prevent accidentally leaking company information to outsiders.
Protect Email from Malware
Malware can access the inbox, and employees can accidentally download dangerous malware that could infect the entire network system. Hiring expert services to protect emails and their data and keep them safe from hackers is better.
Conclusion
The protection of company emails is a significant task for any company. Effectively protecting the company’s emails will help protect the identity of the employees, business operations, and the entire company’s clientele.
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