Author: Complete Controller

Explore critical aspects of financial management in this guide, from common accounting errors like subsidiary and transposition to practical tips on transcription accuracy, income proof, software automation, and more. Stay informed to ensure sound business accounting practices and avoid potential pitfalls.

Usually, adding a journal entry is how you correct an accounting error. The correcting entries are a part of the accrual accounting system that uses double-entry bookkeeping instead of single, which means that updating entries has both credit and debit.

Most accounting errors can be identified and fixed in the trial balance and set in the adjusted trial balance.  

10 Accounting Errors in Business Management

Accounting errors are unintentional discrepancies in a company’s financial documents. Accounting errors have different types; you may make an error that will not affect the overall numbers and figures, while small and delicate errors can change the entire business management plans and data entries.

Some famous accounting errors are subsidiary, transposition errors, rounding errors, reversal entries, and the error of principle.

1. Wrong transcription in the accounting data: Faced with a routine task such as accounting management, you may make mistakes in the notes or the accounting data. Not paying attention to these details can distort the accounting reality of the company.
2. Do not keep proof of all income and expenses: You usually hold the invoice of income and payments related to the activity for later taxation in the IRPF and VAT. However, if the amounts are small, you may make the mistake of not being so careful. Remember that you must have an invoice of the income and expenses regardless of their amount.
3. Not having accounting software: Manually managing accounts is an ancient form of management. Automation is synonymous with efficiency and time optimization, so getting a billing and accounting tool is best.
4. Do not post bank receipts: A series of fiscally deductible expenses without an invoice exists. These expenses are the self-employed quota or the insurance premiums whose supporting document for the deduction is the bank receipt.
5. Confuse investment well with current spending: The fundamental difference between spending and investment is their expected return. It schedules to obtain performance in the future. The expense is the simple use of a good or service in exchange for consideration.
6. Do not accrue depreciation correctly: If you post a depreciation allowance higher than the corresponding one, you will reduce the accounting result. Remember always to use the amortization tables.
7. Everything to the same bank account: To join your account with one of the companies is an error that makes it difficult for the statements of the business.
8. Do not keep the accounting books up to date: The day-to-day frenetic activity takes time to keep updated the accounting books that you must register according to the taxation regime of the economic activity. This disorganization makes banking conciliation and payment of taxes difficult.
9. Do not make backup copies: In the event of possible computer attacks, it is advisable to make backup copies of all the accounting documents, that is, invoices and accounting books. Keep in mind that all invoices, both those issued and those received, must be kept for four years. Therefore, you must always have them at hand in case of inspection.
10. Refrain from performing bank reconciliation: Please check what is recorded in the accounting books with the bank account and the cash to avoid chaos in your accounting. You must be exhaustive in the review of each note with the expenses and income of the book to prevent and detect uncertainties.

Conclusion 

In conclusion, navigating the complexities of business accounting demands diligence and attention to detail. From understanding common errors like subsidiary and transposition to implementing practical measures such as transcription accuracy and automated software, maintaining accurate financial records cannot be overstated. As we’ve explored the various pitfalls and recommendations, remember that correcting entries, identifying errors in trial balances, and staying vigilant in bank reconciliation are crucial steps.

In the dynamic landscape of financial management, continual awareness and adherence to sound practices are critical to ensuring the integrity of your business’s financial health. So, stay informed, make informed decisions, and let precision guide your financial journey.

About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.

The multifamily real estate sector is experiencing a paradigm shift by integrating and revolutionizing various technologies, such as Artificial Intelligence (AI) into the fold. However, for many, this technological development has disrupted the market. But if we see it from the market perspective, AI has brought numerous changes to the industry and has made it easy for the associated personnel to automate their processes. 

When we talk about AI, there is always an idea of robots working. However, the perception of AI goes beyond automatic machinery working and operating various processes. We need to understand the perspective behind AI and how it affects the multifamily industry. 

The Term AI

In a simple explanation, Artificial Intelligence (AI) is a technology that draws decisions and logical conclusions by stimulating human intelligence and processing data contextually. AI has sophisticated algorithms that provide analysis of future events and forecasts. The study provided by the algorithms triggers accurate actions according to the findings. 

Now, if we look at the industry from the perspective of AI, the technology provides real-time data that helps manage teams. These teams then use strategic decision-making, operation, and marketing processes to give accurate market forecasts. 

Impacts of AI on Multifamily

There is no other way of saying that AI has impacted all areas, including real estate. From amenity management to utility allocation and property functions, each sector influences AI. Some of the areas identified by the market experts that have the most effects on AI include:

• Making the units smarter

Today’s homes have intelligent applications that help the residents connect better with their homes. Virtual assistants like Alexa or Siri perform various functions using voice commands or hand gestures. Innovative units designed for the multifamily sector offer any professional or owner a unique selling point. You mainly apply to the current generation of tenants and renters. In many regions, intelligent home assistants have captured better profits on units and have added higher returns on the assets with value. 

• Management of property

AI has impacted property management in a way that has changed its ways. There is a chance of human error that plays its part and can lessen advanced applications and services for managers to handle daily. Experts have noticed that with the aid of AI, managers are less likely to miss a call or run client applications. There is always room to create new applications and solutions with automated technologies. These applications can help report issues, pay bills, manage contracts, and perform other operations. 

• Targeted marketing

Recent research on real estate and AI has shown that most users prefer purchasing from a company that offers a personalized experience rather than one that does not. AI all comes down to effective and targeted marketing that AI can significantly enhance. Targeted marketing provides a customer-centric result that brings the right client. 

In the past, marketers had to remain dependent on various factors like customer date of birth, location, and gender to pitch a possible prospect. AI has made it easy for such marketers to gather vital information and use it to attract clients. Marketers today can deliver a more personalized approach to potential clients and display the preferred property. They can use data analysis to provide the best result effectively. 

• Monitoring and maintenance

AI-controlled functions provide better control and management for the overall features and functions. It helps the associated teams to resolve issues and conflicts with better management. On the part of tenants, there will be fewer hurdles and inconveniences. Landlords and investors avoid emergency expenses and other unplanned costs. They have better control over expenditures and profits. 

• Energy efficient 

The idea of automated operation functioning brings energy-saving and sustainability to the industry. Regulatory bodies require investment operations to become more energy-efficient and transparent about consumption. AI can use these distribution features according to building type and weather.

Conclusion

Integrating Artificial Intelligence (AI) into the multifamily real estate sector signifies a transformative shift, bringing about efficiency and innovation. Despite initial concerns of disruption, AI has positively impacted various aspects of the industry. It enables real-time data analysis, empowering property management teams to make informed decisions. AI’s influence spans from making units smarter to revolutionizing property management and enhancing targeted marketing efforts.

It improves monitoring and maintenance processes, minimizing inconveniences for tenants and optimizing profits for landlords. Additionally, AI contributes to energy efficiency and sustainability by adapting operations based on building types and weather conditions. Adopting AI in multifamily real estate is a positive evolution, enhancing efficiency, customer experiences, and sustainability.

About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.

The accounting mechanism is the key to understanding the financial status of your business. It is also essential for tax return preparation and other obligations imposed by the government of your state or region. While many accounting software are available to make maintaining accounts easier, the chance for mishaps remains. Regardless of whether you utilize cloud–based software or a desktop accounting mechanism, blunders can occur. However, it is necessary to interpret in advance what can go wrong and how it can affect your business.

Some accounting errors are insignificant, minor, and hardly noticed by anyone within your work staff. However, others can be complex and could leave a prominent stain on your business’s financial reputation.

In this guide, we will examine the most basic accounting errors and explain how they can create hassles for your business.

Foundational Knowledge: The First Line of Defense

The first and foremost thing for any entrepreneur is direct knowledge of accounting, which is vital for every business owner to learn to swim in an unrelenting competitive capitalist market. Companies do not necessarily have to exhaust their resources and time figuring out everything about accounting. Instead, basic knowledge will assist you in analyzing the complex numbers of business expenses. Conversely, new startups should never hesitate to seek professional advice to sort out the technical complexities.

Receipts and Records: Keeping Your Financial House in Order

The second most common type of accounting error includes the lack of spare copies of operational expense receipts containing a series of taxes, accounts, and revenue records. How often have you examined your ledger articulation and could not understand what that $200 charge is? Is it for a business dinner or office supplies, or is it an individual expense you carelessly paid using your business card? Not having an original receipt means you can never reveal the inaccurately written payment, so it is essential to keep your business and private expenses separate and maintain every ticket, which can later help you cross-check your prices. 

Monthly Financial Reports: A Key Investment

Many business ventures tend to minimize the significance of financial reports because it would be fair enough to update the financial status every few months. However, if another firm is interested in investing in your business, having a monthly report is a mandatory aspect for them, as well as an indication that you are taking their business proposal seriously. Additionally, the more carefully you monitor your company’s financial activities, the merrier it will be to resolve the developing issues rapidly.

Separating Personal and Business Finances

It is essential to keep separate account books, credit cards, and banking for your personal and professional requirements if you manage a pass-through business. If you cannot maintain these records, it will be relatively impossible to consider the deductible expenses and the generation of profit and loss statements from the capital.

Efficient Revenue Management: A Complex Challenge

Revenue is one of the most complex parts of running a business. Not only might you want to make sure that you are paying your employees honestly, but you must be sure that significant areas like revenue taxes and withholding. When in doubt, it makes sense to seek professional help for assistance.

Professionalism with Your Accountant Pays Off

The more flippantly you deal with your accountant, the more cash it will cost you. Most accountants charge at an hourly rate, and if you are handing over a pile of receipts to your accountant, your bill is going to add up instantly. However, you can effortlessly save your valuable money and your accountant’s time by presenting him with a monthly digital folder containing accurate records of income and expenses.

Budgeting for Success in Every Project

Do you prioritize beginning a project without considering your budget? Starting up a project without contemplating the cost will make you remorseful as you will be spending far more than you intended to do. Having a proper budget from the initial level of the project can put you in a trivial situation by spending your limited funds on a single project that might not reciprocate the investment.

Conclusion 

Business owners must be careful about market conditions to evaluate the unprejudiced financial situation. Moreover, the uniqueness of your business might produce unforeseeable issues. However, several accounting errors resemble external but ultimately require a different approach. About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.

Business banking, or corporate or commercial banking, is a specialized suite of financial services tailored to the unique needs of businesses. These services encompass many offerings, including loans, credit facilities, savings accounts, and checking accounts. Business banking acts as a strategic financial partner, providing valuable advisory services to companies.

The comprehensive array of business banking services encompasses deposit accounts, non-interest-bearing products, real estate loans, commercial loans, and credit card services. In some cases, banks may extend their support to include asset management and securities underwriting, offering holistic financial solutions to their corporate clients.

Business banks go beyond traditional services to provide essential tools for managing financial operations efficiently. It includes financing options, cash management solutions, payroll services, and robust fraud protection measures.

To make the most of business banking, consider the following tips.

Understanding Business Banking Fees

One of the initial and crucial steps in business banking is gaining a thorough understanding of the fees associated with business bank accounts. These fees can vary depending on the type of account and the financial institution you choose. It’s essential to be aware of the following types of fees that businesses may encounter when establishing a bank account:

1. Application Fee: Some banks charge an initial fee for setting up a business account.
2. Monthly Maintenance Fee: This fee is a regular charge to keep the account active and often varies based on the type of account.
3. Transaction Charges: Businesses may incur fees for each transaction, including deposits, withdrawals, and other banking activities.
4. Deposit Charges: Certain business accounts may impose charges on the amount deposited, especially for large or frequent deposits.
5. Overdraft Payments: Overdraft fees apply when a business account balance goes below zero.
6. Withdrawal Fees: Some banks charge fees for specific withdrawal methods or excessive monthly withdrawals.
7. Non-Standard Transaction Charges: Uncommon or specialized transactions may come with additional fees.

Different types of business bank accounts come with varying fee structures. To make an informed decision, carefully consider which account aligns with your business requirements. Additionally, keep an eye out for introductory offers provided by banks. These offers may include interest-free loans for an initial period, reduced interest rates for the first year, extended payment deadlines, or complimentary services like a free checkbook.

When selecting a bank and account type, assessing these fees and special offers becomes a critical factor. Choosing the right business banking solution can significantly impact the financial health and efficiency of your business.

Understanding Business Debit and Credit Cards

Distinguishing between business debit and credit cards is crucial when setting up a bank account, as each serves a distinct financial purpose. Here’s a breakdown of their differences:

1. Debit Cards: A business debit card allows you to access and use the funds already deposited into your business bank account. It acts as a convenient electronic form of your account balance. When you purchase using a debit card, the amount is deducted directly from your account. No borrowing is involved, and you can only spend what you have in your account.
2. Credit Cards: In contrast, a business credit card provides a line of credit that allows you to make purchases on credit up to a predetermined limit. When you use a credit card, you’re borrowing money from the card issuer, typically a bank, with the promise to repay it later. You’ll receive a monthly statement with the amount owed, which can be paid off in full or through minimum monthly payments. It’s important to note that any outstanding balance on a credit card accrues interest, making it a form of short-term borrowing.

The choice between a business debit or credit card may depend on the specific requirements of your business. However, the card type should not deter you from opening the bank account that best suits your needs, as both have merits and uses.

While both card types offer advantages, they also come with some considerations. Debit cards typically have no annual fees, but you may encounter other charges, and it’s essential to maintain a sufficient account balance. Credit cards can be convenient for making substantial purchases but may lead to overspending if not managed responsibly. 

Nevertheless, credit cards can be a helpful source of short-term financing without collateral, making them valuable tools for managing cash flow and handling more considerable expenses in business operations.

Overall, understanding the distinctions between business debit and credit cards allows you to make informed decisions about managing your business finances effectively, considering your cash flow needs, spending habits, and financial responsibilities.

Critical Times to Consult Your Bank Manager

Seeking assistance from a business bank manager is a wise approach in various situations, and it’s beneficial for both new and experienced business owners. Here are some scenarios when you should consider reaching out to your business bank manager for guidance and support:

1. Starting a New Business: If you are a new business owner, it’s essential to consult with your bank manager to understand the various financial services and options available. They can help you set up the proper accounts, loans, and credit lines to support your business’s unique needs.
2. Financial Decision Making: When faced with critical financial decisions, such as taking out a loan, making an investment, or restructuring your accounts, a bank manager can provide expert advice to help you make informed choices that align with your business goals.
3. Account Management: If you have questions or concerns about managing your business accounts, such as optimizing cash flow, reducing fees, or ensuring compliance with banking regulations, your bank manager can offer valuable insights and solutions.
4. Financial Troubles: In the event of financial difficulties or issues with your business accounts, such as unexpected fees, unauthorized transactions, or account discrepancies, your bank manager can help you resolve these problems efficiently.
5. Access to Additional Services: Bank managers can also introduce you to additional financial services and resources, such as investment opportunities, treasury management solutions, and business insurance.
6. Building a Relationship: A strong working relationship with your bank manager can be beneficial. Regular communication and collaboration enable them to understand your business and financial objectives better, making it easier for them to provide tailored advice and support when needed.
7. Information and Education: If you need more information about business banking, financial products, or the latest industry trends, your bank manager can be a valuable resource for education and updates.

Remember that your bank manager is there to assist you in making the most of your business banking relationship. Building a productive and communicative partnership with them can significantly enhance your financial decision-making and contribute to the success of your business.

Conclusion

Business banking is beneficial for any business as it helps your business keep track of all activities such as expenses, offers services such as debit and credit cards that make your business more efficient, and makes tax reporting and loaning money easier. Since business banking separates your business finances from your finances, your experience as an entrepreneur becomes much more accessible and hassle-free. The best part about corporate banking is that you can customize the services provided by the bank on your terms according to the needs of your business! About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.

A balance sheet is mainly a financial statement of a business for a particular period, mainly of a financial year and possibly for a quarter or six-month period. A balance sheet includes the business’s assets, liabilities, equity capital, and the total debt owing or owed. For a balance sheet to balance, the assets and liabilities should be of the same amount (Assets = Liabilities + Equity). 

Having a balance sheet is essential for a business. It determines how much money your company owes and if you have enough money to pay the creditors of your business. You can calculate the accounting liquidity ratios through a balance sheet, giving you even better information about a company’s liquidity position. 

Secondly, when your business needs to take a loan, the business or bank lending you money can quickly identify whether you will pay the money back if there is no risk in investing in the business through assessing your balance sheet. In short, it can help all the stakeholders of your business.

Following are the essential elements of a balance sheet you must know about before creating it.

Assets

An asset is any resource in the business owned and controlled by the business and can be converted into cash. An asset can be tangible or intangible. According to IAS (International Accounting Standards), the first thing to come in a balance sheet is the asset, divided into two parts: noncurrent assets and current assets. Noncurrent assets are long-term assets (in the business for more than one financial accounting year). Examples can include vehicles or the land. Depreciation (a method of allocating the cost of noncurrent assets over their useful life or expectancy) is charged every year or every month on noncurrent assets. The current assets are the short-term assets of a company that stays in business for less than one financial accounting year. For example, the cash in hand or the bank, the closing inventory, etc., adding up your current and noncurrent assets will give you the total assets.

Intangible assets are calculated with noncurrent liability; however, most businesses do not include them in the balance sheet.

Liabilities

After total assets, we calculate the liabilities. Liabilities are anything that your business owes to its stakeholders. Like assets, liabilities are divided into two categories: noncurrent liabilities and current liabilities. Noncurrent liabilities are the liabilities that a company owes, and the payback date is after one financial accounting year. An example can be a long-term loan taken by the bank or any other source from where you take the loan and can pay it back after a year. However, a current liability is what a business owes and must pay back within a financial accounting year. After calculating the liabilities, you do not get the total liabilities; however, the balance sheet will only balance once you add the capital. 

Equity Capital 

The last part that needs to be calculated in a balance sheet is the equity capital. Capital is the amount of money that You can return to the shareholders of a business, or if one person owns the company, then it is known to be the owner’s equity. The capital is calculated by adding the profit and deducting the drawings from the opening capital. Moving on, you add it to the liabilities and, afterward, subtract it from the total assets, and you have a complete balance sheet. The support liabilities and capital need to balance to meet the equation: assets = capital + liabilities.

Conclusion 

In summary, a balance sheet is a fundamental financial statement that provides a snapshot of a business’s financial position at a specific time. It is crucial to understand a company’s assets, liabilities, and equity capital. A balanced balance sheet is essential for assessing a company’s financial health, its ability to meet obligations, and making informed decisions for stakeholders and potential investors. By comprehending the key elements and their relationships, businesses can maintain financial stability and plan for future growth effectively. About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.

Managing cash flow is essential as it helps businesses run more effectively because it determines how much money is coming in and going out of the company. Proper cash flow can help prevent the liquidity problems a business can face if your business is constantly spending earnings. For all businesses, but especially for small businesses, it is necessary to have enough money to pay creditors and avoid extended cash shortages, mainly caused by a vast difference between cash inflows and cash outflows.

Managing the cash flows of your business is a challenging job, and while analyzing the cash flow, many problems may occur. Still, this article will also give you the solution to help you run your business better.

High Debt Payments

Having high debts causes difficulty in managing the cash flows and is a common problem a company faces especially new and small businesses. The leading cause of this problem is usually a high-priced loan with higher interest rates taken from the bank. Because of this, the net inflows reduce, which causes you to pay the debts from your profits and retained earnings, which can further lead your business into a deficit.

 Solution

The best solution to having extensive debts can be refinancing your loans. Refinancing the loans means replacing the high-interest rate loan with another loan of a lower interest rate, reducing the payments by decreasing the interest rate. Moreover, suppose the business must make higher payments. In that case, you can also consider cutting other overhead expenses, such as finding a cheaper supplier to reduce your cost of sales. You can also increase the selling price of your products. In turn, this will increase the return on capital employed, further increasing your inflows and leading you to pay your debts relatively quickly.

Offering Too Many Credits

If you are in a wholesale business, it is pervasive that you supply goods on credit, which can be very risky and challenging to manage as you cannot trust if the business will repay you or not. Even trustworthy companies can face liquidity problems or even go bankrupt, which can reduce the chances or even make it impossible to get your money back, causing you to meet cash flow and management problems further. 

Solution

A solution can be credit insurance, as it protects the business against nonpaying firms or clients. It mainly pays you a certain amount of your loan if the debtor is not paying because they are bankrupt or facing cash flow problems and will pay you back later than the payback date. Insurance can further help you manage your cash flows easily.

Excess Inventory

Having excess inventory means that the business has either produced extra goods to sell or has stocked many products intended to sell. Excess inventory causes the company to have more current assets, i.e., the closing list, making the cash flows more challenging. The stock stays longer on the shelves, resulting in obsolete inventory. It will take up extra storage, increasing storage costs and resulting in higher expenses and high outflow.   

Solution

If you are in a manufacturing business, you could use the just-in-time method of production, which will ensure that no extra inventory will be produced, which would be wasted. This way, there would not be any additional costs, and the cash flow would be stable. If you are in a retail business, then you should only buy the amount of inventory that you are sure will be sold. The company will have fewer current assets, and the income will be higher, reducing the outflows and making it easy to analyze the cash flow position. 

Conclusion

In conclusion, effective cash flow management is crucial for the financial health of a business. It helps maintain liquidity and prevent high debt payments, excessive credits, and excess inventory. By implementing the suggested solutions, businesses can enhance their financial stability and ensure smooth operations. Managing cash flow is an ongoing process that demands attention and adaptability, but with the right strategies, businesses can navigate these challenges successfully. About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.

Are you ready to elevate your business? It’s no secret that entrepreneurship is a relentless journey. While entrepreneurs are tirelessly busy ensuring the survival of their businesses, effective human resource management is often the linchpin for achieving corporate objectives. Outdated methods and technology won’t cut it in the 21st century. It’s imperative to embrace modern technology and practices to harness the full potential of your human resources. The following steps will guide you toward managing your human resources efficiently.

Understanding the Mission

At its core, every human resource department must grasp the company’s mission statement fully. This statement serves as the driving force behind the organization. It propels the company toward its desired objectives. Achieving this requires a comprehensive understanding of company goals by HR executives. Precision is critical because everything emanates from this foundational understanding. Human resource managers are acutely aware of the stakes involved, and they diligently work to ensure that the necessary performance levels are consistently achieved.

Focusing on Business Growth

The foremost consideration is business growth. HR must remain vigilant about the direction in which the business is progressing. If it’s on an upward trajectory, the department should anticipate the need for recruitment in the near future. HR departments play a crucial role in maintaining open lines of communication with company leadership to discern the appropriate timing for recruitment planning. Anticipated business growth typically catalyzes commencing the recruitment process.

Anticipating Future Needs

An essential role of a contemporary human resource department is proactively preparing for the needs of a growing company. It entails vigilance over the company’s expansion plans, especially during potential mergers with other businesses. Regardless of the size of the merger, it places the HR department on high alert. HR must foresee the future needs of the company and act accordingly. Moreover, HR needs to balance the company’s demands with its employees. In this dual capacity, HR’s role expands as it manages the existing workforce while anticipating selective future recruitment. It’s important to note that such hirings are typically limited and aimed at replacing departed employees.

Ensuring Employee Retention

Employees are often deemed a company’s most valuable asset, and this perspective holds. Forcing employees to leave or pushing them is detrimental and far from an ideal practice. Instead, a proficient HR team is committed to ensuring employee retention at all costs. Experienced employees possess an in-depth understanding of their roles and what the company expects from them. Over time, retaining these professional employees not only enhances profitability but also facilitates business growth without the concern of incurring losses. Therefore, the prevailing focus is on having seasoned employees while recruiting new talent when necessary.

Providing Essential Tools

What value does an employee bring if they have a target in their sights but lack the necessary tools to achieve it? This issue frequently plagues companies, leaving employees needing more essential resources for optimal performance. To address this concern, the HR department must proactively assess the workforce’s needs and promptly provide the requested tools.

Considering Employee Competence

Expecting peak performance from employees without providing the necessary tools is an exercise in futility. Additionally, HR should align employee targets with their competence and expertise. Fresh candidates may need more experience and knowledge than more seasoned employees. Therefore, HR professionals must evaluate each employee’s background and skills before task assignments.

Initiating Best Practices

To achieve optimal results without sacrificing performance, HR professionals must champion best practices. Their skills and expertise are vital in extracting superior performance from the team while preserving their confidence. While pushing employees to work late may temporarily impact their performance, it is necessary to meet monthly and quarterly goals. Balancing these demands is essential for success.

Conclusion 

In today’s dynamic business landscape, human resource management is a cornerstone of success. Modernizing HR practices and embracing technology is essential for achieving business growth. Equipping employees with the necessary tools and considering their competence is crucial. By initiating best practices and fostering a positive work environment, HR professionals can drive performance and achieve company goals effectively. In a world of constant change, staying ahead means adapting and optimizing HR strategies to meet the challenges of the 21st century. About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.

Synonymous with the income statement, a profit and loss statement (P&L) is a complete summary of the financial standings of any business. It includes the total revenue, service and product cost, taxation, payroll, operational costs as well as the net profit of the company. Large enterprises and businesses usually compile P&L on a quarterly or bi-annual basis. Smaller enterprises maintain a monthly P&L to keep their financial standings and business trends under check.

P&L is particularly important for the filing of business tax returns. It allows business owners to calculate their net income accurately and then determine their income tax liability in a fiscal year.

P&L also plays an incredibly significant role in pitching potential investors or diving into a new business venture. Such a profit and loss statement, more aptly called a Pro-forma P&L, is a futuristic projection of estimated costs and potential revenue calculated after reviewing market trends.

It is best to use proper accounting software to create a profit and loss statement; however, if you do not have access to one, here is our 6-step guide to help you make a good profit and loss statement.

Calculating Total Revenue

It is imperative to calculate your business’s total revenue for the specified timeframe to kickstart your P&L statement. It entails not only assessing income from sales but also accounting for any additional revenue sources, such as earnings from asset sales or investments. Cross-referencing this calculated total revenue with your business account balances and financial transactions during the designated period ensures the accuracy of this crucial financial figure.

Deducting Product and Service Costs

After meticulously cross-referencing your total revenue with your bank statements, the next step involves deducting the costs associated with the products or services your business offers. These expenses encompass the amount disbursed when procuring products from external vendors, manufacturing your goods, or providing services to clients—ranging from graphic design to writing and transcribing. This process of cost deduction unveils the transparent contrast between your product and service expenses and the revenue they generate, ultimately exposing your business’s profit margin.

Calculating Gross Profit

Following the deduction of product and service costs, the subsequent step involves subtracting your company’s total operating expenses. The outcome of this calculation represents your company’s gross profit. Operating expenses encompass a broad spectrum, ranging from human resource costs and payroll to utilities, equipment, logistics, and various other expenditures directly or indirectly associated with business operations. These costs collectively underpin the financial health of your business, and understanding the gross profit is crucial in assessing your financial standing.

Adding Additional Income

Once you’ve deducted product and operational costs, the next crucial step involves adding any additional income earned by your business. This supplemental income may encompass dividends from other investments or interest income. The result of this addition is the calculation of EBIDTA (Earnings before interest, tax, depreciation, and amortization). This financial indicator provides a comprehensive snapshot of your business’s financial performance, serving as a pivotal metric for assessing profitability and financial stability.

Calculating Taxes, Depreciation, and Remunerations

Once your EBIDTA is determined, it becomes the foundation for computing your gross income. From there, you can seamlessly calculate your income tax liability. For precision in this aspect, it’s advisable to engage a taxation and asset depreciation expert to provide accurate estimations. Additionally, don’t overlook the remunerations extended to your employees or clients; ensure these are accurately calculated, considering their significance in the financial framework of your business.

Finalizing Net Profit

With your taxes and asset depreciation value accurately calculated, you can finalize your net profit. This conclusive figure represents the ultimate financial outcome of your business operations. It encapsulates the overall financial health of your company, accounting for all revenue, expenses, and tax liabilities. The net profit reveals how successful your business has been in generating income, managing costs, and complying with taxation requirements. It serves as a clear indicator of your business’s profitability and can inform critical decisions, including resource allocation, expansion plans, and investment strategies. The net profit is more than just a number; it reflects your business’s financial viability and is a critical driver in shaping its future trajectory.

Conclusion 

In conclusion, the profit and loss statement (P&L) is an indispensable tool for businesses to assess their financial health and profitability and plan for the future. Following the steps outlined in this guide, you can accurately prepare a P&L statement, enabling you to make informed decisions, understand your business’s trends, and continuously improve your products and services. This financial document not only aids in tax reporting but also serves as a valuable asset in shaping the trajectory of your business. About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.

Has your small business encountered any cash flow challenges? Various loan options can provide the necessary funds, but it’s essential to recognize that small businesses have unique financing needs distinct from larger enterprises. Therefore, there might be better choices than traditional bank loans.

Selecting the right loan for your business is crucial, as the purpose and size of the loan should align with your specific business style and financial requirements. Small businesses often seek funds for startup growth, inventory procurement, or addressing liquidity issues. These sums are typically not extensive, and interest rates should be manageable to accommodate the business’s financial capacity.

To assist you in making an informed decision about the most suitable loan for your small business, we’ve prepared a helpful guide.

Term Loans

Term loans are a popular choice among small businesses due to their simplicity. With a term loan, a company receives the entire loan amount upfront and repays it in installments and added interest. These installments follow a predetermined fixed schedule, typically monthly or yearly. Before granting the loan, the terms and interest rates are established, and these terms can vary depending on the lender.

Small businesses often find term loans useful when they require working capital during slow seasons, need substantial cash for bulk inventory purchases to benefit from economies of scale, or are planning to expand their operations. Term loans offer financial flexibility and are well-suited to various business needs, making them a valuable financing option for small businesses.

Equipment Loans

Equipment loans are a financing option designed for businesses needing funds to upgrade, replace, or purchase new tangible assets, such as equipment. This loan type operates on a straightforward principle: you apply to acquire a specific piece or a set of equipment, and you make an initial down payment, typically a certain percentage of the total cost. After the down payment, you gain full ownership of the equipment and then pay off the remaining balance in installments with interest.

One significant advantage of equipment loans is that, even with a relatively small down payment, you become the legal owner of the equipment and can immediately integrate it into your business operations. This aspect makes equipment loans particularly appealing to small businesses that may require more capital than they have readily available for equipment purchases. It’s important to note that equipment loans differ from equipment leases, where you rent the equipment for a fixed period without ownership.

Debt Factoring 

Debt factoring is a valuable solution for small businesses that often grapple with cash flow issues, mainly when waiting for other companies’ payments. It provides an effective way to access much-needed cash before the agreed-upon payment date without straining customer relationships.

The process involves selling your unpaid invoices to a financial institution, typically a lender. While this allows you to receive a sum of money promptly, it’s important to note that the lender pays you less than the total invoice amount. The difference between the invoice amount and the amount paid by the lender is a kind of interest or fee for the service provided.

In essence, debt factoring enables you to convert outstanding invoices into immediate cash, albeit at a slightly reduced value, thereby addressing cash flow challenges and ensuring your business can continue to operate smoothly.

Overdrafts

Overdrafts are a banking service that allows businesses to withdraw money even when their account balance is zero. It’s a form of short-term borrowing from the bank, but it often comes with high-interest rates or fees. Overdrafts prevent bounced checks and ensure essential payments are made, even when funds are low.

Small businesses, especially startups, frequently experience cash flow challenges. When addressing these challenges, various loan options are tailored for small businesses, which can significantly reduce the risk of business failure. A range of loan types allows businesses to select the most suitable option for their financial needs.

Conclusion 

In summary, small businesses facing cash flow issues have several financing options. These include term loans for various purposes, equipment loans for asset acquisition, debt factoring to address delayed payments, and overdrafts for managing low account balances. These options offer flexibility and support for small businesses, helping them weather financial challenges and reduce the risk of failure. To make the best choice, small business owners should assess their needs and financial capacity and consult with experts if necessary. Small businesses can enhance their financial stability and long-term success by selecting the right financing solution. About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud platform where their QuickBooks™️ file, critical financial documents, and back-office tools are hosted in an efficient SSO environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity.