Small businesses are challenged to maintain their fleet, registrations, repairs, and maintenance. Small companies usually use vehicles from public or private auctions or online marketplaces to bypass specific issues. Their goal is to keep the costs to a minimum while ensuring timely transportation of equipment or employees. A small business owner usually purchases a low-cost van or truck to initiate the fleet and scale with time. Repair and maintenance costs are also kept to a minimum by authorizing only essential repairs. In any case, if the repair cost is more than half the cost of the vehicle, then it is better to replace it.
Ensure Inspection Before Purchasing
Inspection of vehicles in a fleet at the time of purchase is essential to ensure no problem arises in the short or long term. Pay attention to the aspect of inspection if the cost is well below the targeted price range. Ask for a test drive to ensure every part is in running condition and every feature works perfectly. 
Check the tires with a tread gauge and under the vehicle with a flashlight to find leaks. Open the hood and inspect the hoses, gasket, radiator, etc., for any damage. Check if the battery terminals and the air filter have corrosion or buildup. All these minor inspections will give you an idea about the inner and external conditions of the vehicle for your fleet.
Create a Checklist for Maintenance
Once you have your fleet initiated with the first and subsequent purchases, create a standard operating procedure for maintenance. A checklist for care is always helpful as it gives you an idea about the needed repairs and their immediate handling. Your inventory can also include registration, licensing, and insurance.
Timely repair and maintenance are necessary for your small business fleet to operate optimally. A checklist will give you scheduled maintenance dates and keep your budget under control.
Asset and Fuel Management
Asset and fuel management are also necessary to control maintenance and repair costs. Understanding the lifecycle of your vehicles and the best time for replacement saves you money in the long run. A newly purchased vehicle may be more efficient, but understanding the total savings on fuel is also necessary. 
Check fuel prices, as they are still one of the top operating costs for fleet management. Fleet managers should know all the fueling schedules to keep the trends and discrepancies under check.
Check Brakes and Batteries Regularly
Fleet managers should take considerations very seriously when it comes to brake and battery replacements. Many fleet managers only change a battery after it dies. The best practice is to charge the battery regularly, even if it operates fine. While you can change the battery after it fails, the time and money needed to maintain an inoperable vehicle at that point will be more than you expect. You can avoid this discrepancy by regularly charging the battery and prolonging its life expectancy.
Similarly, take care in changing the rakes of fleet vehicles. Your vehicles can cost you thousands if there is poor brake management. We recommend having a professional check the brakes with scheduled maintenance so the upkeep is at its maximum. Invest in good quality brake parts so the vehicles have a minor brake failure and months of operation. The planned maintenance could make the difference when paying for only brake pads or bearing the expense of shot rotors or calipers.
Automate the Fleet Management Process
The development and evolution of technology have changed almost every process, and fleet management is no different. You can automate your fleet management processes and increase efficiency. Although effective management ultimately relies on the skill of drivers and the condition of vehicles, automated systems can help streamline the processes involved. Investing in fleet management software goes a long way in setting the assets for success. 
Investing in automated processes makes the management process straightforward, saves you money on manual labor, and reduces the error margin to a minimum.
Final Word
Maintaining a small business fleet is vital to keep the operations and supply chain processes functional. The management guidance mentioned above will help you manage your small business fleet. Properly organize your fleet by caring for your vehicles and employing skilled drivers to ensure appropriate care. Efficient fleet management can help increase your productivity level and outmaneuver your competition.
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