Natural abilities in productivity and efficiency, fuel some individuals. They make a list of tasks prioritized by most to least important and power through them every day. They seamlessly move from one task to another, dealing with major issues and speed bumps during their task execution process. But others look at their to-do lists with the sense of wonder, jealousy, and a little anger with how on earth they’ll be able to do them all in one day.
A business-building to-do list fears that the manager can fail to follow it and get everything done, day-to-day. The habit of procrastination is one of the biggest reasons for failure. Do you find yourself a victim of this habit? If so, do not worry! Here are four great ways to stop procrastinating and start growing your business.
Plan today so that you can finish by tomorrow
One of the most powerful business-building tricks is to begin your day by knowing what you have to do, even before reaching the office. Take just half an hour to prepare your to-do list for the next day, either before you leave the office or before you go to bed.
Planning for tomorrow prevents you from spending the early hours of each day, when your mental and physical energy is at peak levels, in figuring out what you have to do. Also, it helps you to stop procrastinating and start doing. Assign every activity on a priority level from most pressing to less urgent and significant. Also, estimate the time required to finish each task individually to ensure optimal efficiency in your task execution process. Take caution, starting with high expectations, may easily create stress and make you fall short of your organizational goals. So, allow yourself to learn this process instead of expecting to be perfect. Consequently, it is crucial to set reasonable limits, as your time is also limited.
Avoid checking emails first thing in the morning
If and when something is urgent, whoever requires your assistance will certainly contact you with a phone call. Checking your emails first thing in the morning distracts you from your business-building to-do list. If possible, it is good to delay checking your email to an hour before lunch. Also, it is a much better idea to have your assistant update you with only the most important emails at any time of your preference at the workplace. This will not only save your time but also make you more focused on your work with enhanced efficiency. Of course, some may not have this luxury. It’s important to do what’s best for you.
Break a big task into smaller ones
Every task mentioned in your business-building to-do list may be subdivided into smaller tasks. Sometimes, the primary task is so big and complex that you have to distribute the tasks into smaller chunks to handle them with more ease. It is a good idea to pick a challenging task in the morning as you and your staff are more energetic at that time. On the contrary, leaving such a task to be handled at the end of the day will end up on the next day’s to-do list.
Avoid getting stressed about unfinished tasks
It is common to see certain tasks unfinished for the day for so many reasons, such as having to handle an urgent task, or a scheduled meeting was postponed. Getting stressed out about an uncompleted task will not produce a solution; instead, you are wasting your time and creative abilities.
You should take into consideration such unplanned situations when preparing your business-building to-do list and adopt a three-level categorization. The tasks categorized as the third level should be those that can be delayed. Also, discard your to-do list and create a new one at the end of the day. Make the most of today’s experience in revising your time estimates in a way that you do not burden yourself with over-loading tasks anymore.
Remember that not everyone is born naturally productive, but anyone can learn. You have to grow disciplined enough to stop procrastinating and begin powering through your life.
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