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Businesswoman working on a laptop, overworking, under pressure
Every timetable reflects its maker’s distinctive set of precedence and responsibilities. No two people have exactly the same impression of what constitutes perfect time management. The final determining factor is exclusive, whether your relationship with time is productive and happy, which allows you to meet professional responsibilities, enjoy the company of your loved ones, and take nice care of your health.

Burnout is the result of askew life choices that focus on one thing at the expense of others. Most of us want our lives to be comprehensive. Whether you’re in self employed or you work for someone else, feeling overloaded and stressed is a common issue. Regardless of the fact that there is not a size fits all plan, here are a few essential basics for the effective management of time.

Time Management Rules

Planning

Planning is fundamental to everything in life. Whether it is your job or preparing for your daily routine, this can significantly make all the difference. Before making a plan, it must be viable and easily implemented on a daily basis because that is what’s going to make it a reality. Write your day to day activities on a piece of paper and try to be as accurate as possible. When everything is in front of you in written form, you are able to better assess the time you are spending on each task and ultimately plan for effective time management.

The best time management plans should be holistic in nature and cover everything in your life, rather than your working hours or some other specific time period. Try to assign time to each activity separately rather than spending most of your time at work and then running through other tasks with whatever time you have to spare. You will start to feel the difference after some time and any adjustments that need to be made are catered to accordingly.

Break Down Tasks

Looking at a big task in front of you can make you feel hopeless and fatigued, even before you have started. Because you are anticipating it to take a lot of time, it ends up taking even more. Breaking the task into smaller components will get you motivated and will provide you with a sense of achievement upon completion of each step. Time management is a skill that can be learned with practice. Breaking down a bigger task into smaller ones will ensure that you are able to effectively implement it in your life.

Prioritize

There are always certain things that are more important than others. Prioritizing daily tasks in a manner of their importance is another useful way to manage your time effectively. Though, you can shuffle the order depending on unforeseen circumstances, having a schedule prior to starting is always a good idea. It will keep you moving and away from procrastination. There might be occasions when a new task appears out of nowhere that you don’t have time for. In such cases, you may have to reschedule or say no to the new task. Remember, saying no is always an option.

Plan for Exercising and Socializing

A healthy lifestyle requires you to balance everything in your work life, private life, and social life. Relieving yourself from even one of them can have significant consequences in your life. Whether it’s going to the gym or taking a yoga class, there must be allocated time for exercise and movement in your schedule. Exercising has a positive effect on your brain that enhances your productivity and keeps you healthy.

Similarly, socializing with your friends and family is also a critical factor in effective time management. It is your obligation to give some time to your family. Additionally, meeting up with friends is always a good idea because that is often the most fun time in a day.

All of these factors contribute to a healthy and productive lifestyle. Therefore, how you allocate time to each of these tasks will have a significant influence on your life.

Check out America's Best Bookkeepers
About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.

 

 

 

 

young business man corporate executive relaxing sitting on a chair in the open air outdoors

Time is one of the most valuable factors in our lives. It is an asset which once gone cannot come back. Nowadays, with a busy life, tight business schedules, and personal commitments, the value of time has been increased more than ever. Successful people spend their time according to their pre-planned schedules and try to minimize wastage of time in any way. Surveys show that forty percent of time spent by businessmen is on activities other than building their business. Most of the time they are busy in managing issues or expense reconciliation.

Businessmen and especially entrepreneurs should spend their valuable time on building and growing their business rather than just managing routine daily activities. Major hurdles and challenges faced by their business should be addressed timely and strategies should be updated according to the market surveys. 

Here are five ways to effectively manage your time and find more time in your day to build your business.

1. Automatic processes

Most businessmen spend their maximum time, efforts and staff on creating invoices, making payments, maintaining bookkeeping, processing payrolls and so on. They are left with no time for studying building strategies. The best solution to save time is to purchase and implement an online accounting software or application. Various affordable, easy to use and wonderful software are available in the market to handle accounting, bookkeeping, and payroll tasks. That saved time could be utilized for growth of the business. QuickBooks, Fresh Books, Xero are a few examples of accounting and payroll software.

Making daily processes automatic will definitely save your valuable time and energies for more productive activities.

2. Take advantage of being small

Small business entrepreneurs often have the advantages of being a multitasking and decision-making authority. They don’t need to go through a long process for getting an approval. They don’t strike in just managing the big teams and the big budget. They can utilize their small sized team and budget in building their business. They can make prompt decisions, implement strategies immediately and interact with customers closely and often.

They can invest their time in building a strong, trained and multi-talented team. They can develop a strong relationship with their customers. These activities will be fruitful for your business.

3. Leave your office

Development in technology allows businessmen to manage from anywhere, at any time. They don’t need to be present in their office desks for handling their business. They can perform official activities on the go. By using Blue Jeans Network and Skype, visual contact with partners and employees from anywhere is possible. Google Docs has made it possible to work on any file in real time by more than one individual from different locations.

LanuchPad and We Work allows you to find innovators and can exchange innovative ideas, discuss challenges and their solutions.  Professional meetings can be conducted. Phone systems have also been developed quite a bit over the years. These advanced technologies save time by providing flexibility of the timings and space.

4. Freelancing

For launching your idea or business, you don’t need the heavy budget, big team, and concrete office. Just invest a few dollars in creating a website. Seek the help of a freelancer from Elance or oDesk web designer to create a logo and attractive design for your website. Use Squarespace or Wix.com for creating the website without any specialized development skills. Find a freelance writer to write catchy content for your idea and launch your idea within a few days. This is how money, time and energy can be saved.

5. Virtual assistant

A personal assistant for scheduling meetings and making reservations for lunch is just wastage of money. Hire a virtual assistant for all of these tasks. Save salary, benefits and time. He will be as close to you as a next chair employee. Use video conferencing and instant message to contact him immediately from anywhere, at anytime.

Conclusion

Technology has made time management easy and investing time in the progress of the business.

Check out America's Best Bookkeepers

About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.

Hour glass and calendar concept for time slipping away for important appointment date, schedule and deadline
Time is limited—manage it well!

Time management plays a predominant role in one’s life. Those who learn this art early on, reach their destination and achieve their goals. Those who fail to understand its worth will find it hard to create, maintain, or find a perfect balance in their lives. Effective time management is likely the first step towards achieving your goals as it helps you accomplish more with better decision making in a relatively shorter period of time.

Moreover, it indicates that you will have more time for your family and friends, which is ideal for keeping the right pace for a healthy lifestyle. The core advantages of managing your time well are less stress, more work done, less rework, and more time for yourself.  However, most people fail to create a perfect balance in their lives that would allow them to enjoy more and worry less. Delegating and coordinating tasks and activities for maximizing the effectiveness of an individual’s efforts requires you to be on your toes–all the time. You can only reap intended outcomes if you are able to maintain a complete control over important business tasks and manage your time well.

Here are six time-management tips for achieving your goals.

Time Is Limited—Manage It Well

Time and resources are two things that are always limited. The one who is able to achieve the right strategic fit between these two things achieves success in a very short period of time. So, you need to know the worth of both of these to manage things well or else you could lose everything. Whether you are a billionaire or dirt poor, time stays the same for everyone. Those who realize its significance accumulate a successful life.

Plan and Prioritize Your Goals

To make the most of your precious time, you must plan, time, and schedule everything properly and prioritize things that matter the most towards achieving your goals. Once you know what you intend to achieve in the near future and set your goals the right way, the sky is the limit. It is better to give weight to your daily tasks and accomplish those that mean the most to you first.

Create a Good Management System

A proper time management system can serve you well and help you to time your daily tasks properly. Perhaps the most effective time system is the quadrant time-management system that splits your activities into four quadrants based on urgency and importance. Achieving your goals, short-term or long-term, becomes relatively easier with such an effective time-management system that allows you to focus on core things first and then proceed to the next-important task(s).

Eliminate Bad Habits

If something is to blame for ruining the future of youth, it would be the excessive use of social media. We all need to use our precious time wisely and eliminate bad habits that may prevent us from achieving our future goals. Playing video games, binging on Netflix, and excessive social media surfing ruins our future and makes us achieve nothing.

Make a To-Do-List

According to studies, making a to-do-list is the biggest motivation for completing daily tasks. It highlights important tasks for the day and gives you a consistent recall of the tasks that must be concluded for the day. Achieving your goals is not that hard if you make a proper plan to achieve them.

Have a Mentor Guide You

A mentor can be any person with good time management skills and knowledge within or outside your social circle. However, there are people who provide professional services or consultancy to guide you through difficult phases of life. For example, if you are running a business, you have to maintain a perfect balance in managing core areas of your business. To manage that time wisely, you could consider hiring a professional accountant for bookkeeping services in order to free your mind of financial concerns and use your time wisely for other areas of your business.

Check out America's Best Bookkeepers
About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.

Retro alarm clock on yellow color background
Lethargy is the consequence of an unbalanced and inefficient way of life that primarily focuses on one thing on account of everything else. Certainly, like every other household and business professional, you strive to live a well-rounded and balanced life. However, whether you work for someone else or are a self-employed individual, you probably feel stressed and overloaded at many times.

Successful time management is not about performing your job well. Rather, it is about living a happy and fulfilling life. Consequently, you must make enough time for the things you want to do that include your work, home activities, hobbies and just about anything that ensures personal satisfaction. However, are you facing one or more of the following symptoms?

  • Feeling overwhelmed by everything you need to do
  • Becoming increasingly irritable and losing your temper easily
  • Feeling physically and mentally exhausted and tired at the end of the day while also not sleeping well
  • Viewing normal things in life, such as eating, as an inconvenience
  • Experiencing self-doubt and lack of motivation in just about anything you do
  • Unable to achieve anything worthwhile despite hard efforts

If one or more of the above statements are true for you, you probably find it hard to create any productive work or live a joyful life. Do not worry! We will discuss 8 effective ways for successful time management.

1. Begin your Day Right

Avoid rushing into your day. Instead, take a few moments to sit quietly and relax your thoughts and emotions. Begin your day by determining what important matters are priority and mentally prepare yourself to face whatever your day brings.

2. Have a Well-Developed Plan for what you Aim to Achieve

Time management begins with creating a set of feasible tasks every day centered around your reasonable goals for what tasks you can execute that day.  Be reasonable and know that you are human.  Prioritize what you must achieve today and try not to make your plate too full.

3. Break Business Tasks into Feasible Units

Even thinking about big tasks can make you feel, in many ways, overwhelmed and hopeless. It can also hinder you from doing many other things that you have to do unless you are diligent and careful. Therefore, break your tasks up into manageable pieces so that you know how to handle them individually, what you will get done by the end of the day, and what you will do every day over the period of the next week. This is another secret of time management. In a corporate environment, bookkeeping is an essential, feasible unit in financial management.

4. Prioritize your Tasks and Refrain from Unnecessary Activities

Determine the most effective order to handle the things that have to be performed as well as the things that you can ignore without regret. It may imply that you may have to say ‘no’ to others who want you to do certain things that are either meaningless to you or you do not have enough time for. No is always an acceptable answer.

5. Delegate Whenever Possible

Certainly, you cannot do everything alone. Thus, the more responsibilities you have, the more you need to delegate your work to your assistants and subordinates. Successful time management requires you to let them do whatever they are most efficient in so you can do you what you excel best in. Delegation ensures you have optimal creative energy and time for the matters you are naturally better at.

6. Follow a Big Push with Necessary Relaxation

Occasionally, you have to put in more efforts and time to meet a deadline or you may feel inspired to work late into the night. Although it makes sense, keeping that intensity up forever is certainly very difficult. Even if you need to force yourself in order to take some time off, you should do it. As good entrepreneurs give their employees time off, you should consider it for yourself as well. It is another important rule to be followed to improve time management skills.

7. Plan time for Meals, Leisure, Exercise, and Socializing

Sure. We all have long to-do lists. And, it seems like everyone wants something from us. Before you hit a wall and completely burn yourself out, it’s important to live a well balanced list.  Take the time to eat during the day.  Allow yourself moments of calm and leisure.  It’s also important to schedule in a little exercise each and every day so that your body stays healthy which will actually allow you to work more productively in the long run.  And, lastly, being social with friends in family is more important to your mental health than you would think.  Take the time to do the things which make you feel more balanced and fulfilled.

8. End your Day with a Well-Defined Plan for the Next Day

Most experts of time management end their day by making a brief list of what they have to do the coming day. Thus, they have everything fresh in their mind with optimal clarity and are ready to go once the sun comes up.

Check out America's Best Bookkeepers


About Complete Controller® – America’s Bookkeeping Experts
 Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.

Today's Preparation... Tomorrow's Success! placard
Certainly, time is money. This is what every successful business owner and professional knows and practices to make the most of their time. For start-up entrepreneurs, “Time Management” is the way you choose to use your time to maximize your productivity in achieving your certain business start-up goals.

In fact, just as bookkeeping is mandatory in making and maintaining financial records, effective time management is also crucial for entrepreneurs to achieve their business goals as they are ultimately responsible for each and every aspect of their company. They have to allocate the right amount of time to the right business tasks to keep their organization running smoothly. Here are fifteen great time management tips for start-up entrepreneurs.

1. Set Goals the Right Way

Begin with verifying your start-up goals and set them the right way. Setting your goals in the right way will help you stay focused on them and eliminate hindrances as much as possible. On the contrary, goal setting in the wrong way will lack the proper targets, eventually forcing you to fall off the track. Make the most of the SMART goal setting method. SMART is an acronym for S-Specific, M-Measurable, A-Attainable, R-Relevant, T-Time Bound. Make sure your goals are powerful and meaningful enough to push you to achieve them.

2. Prioritize and Delegate

Prioritizing your personal and professional goals as well as delegating your routine activities to a reliable and capable person are among the most important of all time management tips. This also ensures reduced stress and great productivity.  

3. Find a Great Time Management System

Depending on your choice, organizational culture, and start-up goals, find a good time management system that you can actually accomplish most effectively. Many entrepreneurial enthusiasts find that Covey’s quadrant time-management system is one of the most suitable and effective ones.  This identifies your goals into urgent, non-urgent, important, and not important categories.  

4. Audit your Time for a Week Straight

Spend an entire week consistently straight, to assess how you use your time that you have right now. Monitor your own activities, record them in a journal or on your cellphone app, split up the activities’ duration into blocks of one or half an hour, and analyze how you worked, used your time and wasted some of the time. At the end of your seventh day, tally up all the numbers. Thereby, you will know areas for improvement.

5. Work on MITs in the Morning

Always focus on your start-up goals and begin your day by working on your most important tasks (MITs) of the day. Achieving them will render you the biggest motivation and momentum to stick with your work.

6. Follow the 80-20 Rule

The 80-20 rule is another one of the most important time management tips that states that 80% of your efforts come from 20% of your results. When working on your sales start-up goals, it means that 80% of your sales come from 20% of your clients. Consequently, identifying that 20 % of your efforts will generate 80% of the results. With meticulous tracking and analysis, you can scale that out to work smartly.

7. Adopt Good Habits

All good habits, such as self-discipline, self-initiative, efficiency, accuracy, teamwork, and office etiquette serve as great time management tips to manifest your start-up goals. Thus, practice them and constantly improve on your areas of weakness.

8. Eliminate Bad Habits

Our bad habits are our biggest time-wasters. They can include procrastination, lying, negativity, tardiness, poor communication, social media addiction, bad body language, inattentiveness, inefficiency and temper tantrums. Thus, try eliminating them as much as you can.

9. Take Frequent Breaks

Breaks are essential to relax your body and recharge your mind. Keeping your physical, mental and emotional state at peak levels by taking at least 10 minutes of a break in an hour is one of the most essential time management tips. 

10.  Exercise and Meditate

Daily meditation and physical exercise are a great way to maintain physical and mental balance that render efficient performance. Thus, practice them in the morning or evening at your convenience.

11.  Make To-Do Lists

Making a to-do list every evening for the next day is a good way to stay effective and efficient throughout the day. In addition, it helps you stay consistent and closer to your start-up goal realization.

12. Seek Mentorship for Guidance

Find a mentor who has great expertise in time management tips, has been through the similar wringer you are in and can help you fulfill your start-up goals. Good mentorship helps you stay on track with your time and goals.

13.   Cut Down on Distractions

Clutter and disorder in your personal office or workplace will distract you, making you lose your time by focusing on unproductive activities. Thus, reduce such distractions by making things neat, clear and organized.  In addition, avoid checking your social media accounts during the work day.  That can wait.

14. Turn Off Unimportant Alerts

Promotional emails, subscription updates and app alerts simply distract you. Therefore, turn off social media app alerts and hire an assistant, if you can, to manage your emails and other less important tasks.  They can also update you about important emails that come through while you are working.

15.  Trust Yourself

By the day’s end, time management tips are not things that will be mastered overnight. You have to persevere. In addition, be confident about yourself. With consistent practice and patience, you will learn how to manage your time effectively and achieve your start-up goals.

Check out America's Best Bookkeepers
About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.

 

Bored or incompetent businesswoman playing with a pencil in a desktop at office
Some individuals are inherently fueled by natural instincts of productivity and efficiency. They swiftly make a list of various tasks prioritized by most to least important and power through them every day. They seamlessly move from one task to another, dealing with several major issues and speed bumps during their task execution process. On the contrary, others simply look at their to-do lists with the sense of wonder, jealousy, and a little anger with how on earth they’ll be able to accomplish them all in one day.

The fear of a business-building to-do list is that the manager can easily fail to follow it and get everything done, day to day. The habit of procrastination is one of the biggest reasons for failure. Do you find yourself a victim of this habit? If so, do not worry! Here are 4 great ways to stop procrastinating and start growing your business.

1. Plan today so that you can finish by tomorrow

Typically, one of the most powerful business-building tricks is to begin your day by knowing what you have to do, even before reaching the office. Take just half an hour to prepare your to-do list for the next day, either before you leave the office or before you go to bed.

Planning for tomorrow prevents you from spending the early hours of each day, when your mental and physical energy is at peak levels, in figuring out what you have to do. In addition, it helps you to stop procrastinating and start doing. Assign every activity on a priority level from most pressing to less urgent and significant. In addition, estimate the time required to finish each task individually to ensure optimal efficiency in your task execution process. Take caution, starting with high expectations may easily create stress and make you fall short of your organizational goals. So, allow yourself to learn this process instead of expecting to be perfect.  Consequently, it is crucial to set reasonable limits, as your time is also limited.

2. Avoid checking emails first thing in the morning

If and when something is urgent, whoever requires your assistance will certainly contact you with a phone call. Checking your emails first thing in the morning simply distracts you from your business-building to-do list. If possible, it is good to delay checking your email to an hour before lunch. Also, it is a much better idea to have your assistant update you with only the most important emails any time of your preference at the workplace. This will not only save your time but also make you more focused on your work with enhanced efficiency.  Of course, some may not have this luxury.  It’s important to do what’s best for you.

3. Break a big task into smaller ones

Every task mentioned in your business-building to-do list may be subdivided into smaller tasks. Sometimes, the primary task is so big and complex that you have to distribute the tasks into smaller chunks to handle them with more ease. It is a good idea to pick a challenging task in the morning as you and your staff are more energetic at that time. On the contrary, leaving such a task to be handled at the end of the day will most most likely end up on the next day’s to-do list.

4. Avoid getting stressed about unfinished tasks

It is common to see certain tasks unfinished for the day for so many reasons such as having to handle an urgent task or a scheduled meeting was postponed. Getting stressed out about an uncompleted task will not produce a solution; rather, you are wasting your time and creative abilities.

In fact, you should take into consideration such unplanned situations when preparing your business-building to-do list and adopt a three-level categorization. The tasks categorized as third-level should be those that can be delayed.  Also, discard your to-do list and create a new one at the end of the day. Make the most of today’s experience in revising your time estimates in a way that you do not burden yourself with over-loading tasks anymore.

Conclusion


Remember that not everyone is born naturally productive, but anyone can learn. You have to grow disciplined enough to stop procrastinating and begin powering through your life.

Check out America's Best Bookkeepers
About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.

team leader showing time at watch and looking at camera
The following are the five best time management techniques to lead your business down a successful path.

Technique number 1: Make Lists

Business owners and entrepreneurs have to do various tasks and many assignments. They have to handle many things at a time. Bookkeeping and accounting are cumbersome jobs they must handle, along with a long list of other things.The best way to manage all of this is to make lists of all tasks and items you have to handle. Making lists is a huge part of all time management techniques. Lists can be memorized and used according to priority if you have an outstanding memory. The best solution for time management is to enlist and write down all tasks, to do lists, and pending assignments.

Four basic principles can be used for making lists:

  • Annual schedule: Prepare the schedule for one year. This schedule is based on daily activities.
  • Things to do list: Make a list of things to do on a daily, weekly and monthly basis. All things to do tasks should be prioritized according to urgency.
  • People to call list: List all phone numbers you have to make phone calls to. This is an alphabetically prioritized list. Alphabetical priority means that you allocate an alphabet to each number you have to call according to priority. A, B, C and so on as the priority goes down.
  • Plan for the conference: Planning the meetings and conversations you need to have frequently should be enlisted according to priority. This way, you won’t ever forget an important call or meeting.

An easy and well-organized system for making lists on a regular basis should be adopted. The habit of making lists is worth using for business success. 

Technique number 2: Tickler Files

A tickler file system is used to manage daily files and activities in an organized manner. It serves as a booster for automatic memory and lessens the mess of daily files, workload, and activities.

A tickler file is also known as a 43 folder system. It is a system in which files are arranged date wise in such a way that on the specific date that file will automatically be highlighted.

A tickler file is a very simple and friendly system. Suppose you have 90 files of three colors, 30 for each month. You number them 1-30 for each month and allocate them in three different colors i. e. Blue for the current month, red for the next month and green for the month after that. Now, you have a task that you need to perform on the 22nd of the next month. You put the note and other details on the 22nd number red file. On the 22nd of the next month, that file will automatically remind you of that task by pop up. This is an automatic reminder system. By using these tickler files, none of your tasks are missed or forgotten. A lot of time is saved and timely reminders lead to business success.

In cell phones and computers, this pop-up reminder system can also be used.

Technique number 3: Fewer meetings

Lengthy meetings can be a waste of time. To have better time management, the frequency and duration of the time of meetings should be shortened. Meetings should be focused and something valuable should be accomplished in each meeting. Before you call a meeting, ask yourself if it will be productive and if it is needed.

Minimizing the amount of meetings you have is a good time management technique.

Technique number 4: Block time

Most of your time in the year should be pre-assigned and blocked to get maximum advantages out of it. Assign your time to important tasks like bookkeeping, audit, payrolls, training, etc. To succeed in the business, focus on what is important and use your time well.

Technique number 5: Profit from”odd lot time”

The time you get while waiting for something is valuable time. Spend that time reading, thinking, and listening. Responding to missed calls and messages during this time is not a good idea because you cannot concentrate and, most of the time, do it in a hurry.

Conclusion:

The key to success in business is disciplined time management. With these 5 techniques, you can be a pro in handling your time.

Check out America's Best Bookkeepers
About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.

A frightened businessman shielding himself with his hands from the drawings of calendars and clocks on the grey wall. Business and time-management. Organizing and planning. Productivity and efficiency.
Below are the five best time management techniques to ensure that you have a successful business.

Technique number 1: Make Lists

Businessmen and entrepreneurs have to do various tasks and many assignments. They have to handle many things at a time. Bookkeeping and accounting are cumbersome jobs they must handle. The best way to manage all of this is to make lists of all tasks and items you have to handle. Making lists is part of all time management techniques. Lists can be memorized and used accordingly to prioritize if you have an outstanding memory. So, the best solution for time management is to enlist and write down all tasks, to do lists, and pending assignments.

Four basic principles can be used for enlisting:

  • Annual schedule: Prepare the schedule for one year. This schedule is based on daily activities.
  • Things to do list: make the list of things to do on a daily, weekly and monthly basis. All things to do tasks should be prioritized according to urgency.
  • People to call list: enlist all phone numbers you have to make phone calls. This is the alphabetically prioritized list. Alphabetical priority means that you allocate an alphabet to each number you have call according to priority. A, B, C and so on as the priority goes down.
  • Planner for the conference: planning of meetings and conversations you frequently need to have should be enlisted according to priority. This way, you don’t ever forget an important point or meeting.

An easy and well-organized system for making lists on a regular basis should be adopted. The habit of making lists is worth using for business success. The more lazy and casual you become in organizing lists, the less will be your earnings.

Technique number 2: Tickler Files

A tickler file system is used to manage daily files and activities in an organized manner. It serves as a booster for automatic memory and lessens the mess of daily files, workload, and activities.

A tickler file is also known as a 43 folders system. It is a system in which files are arranged date wise in such a way that on the specific date that file will automatically be highlighted.

A tickler file is a very simple and friendly system. Suppose you have 90 files of three colors, 30 for each month. You numbered them 1-30 for each month and allocate them in three different colors i. e. Blue for the current month, red for the next month and green for the month after that. Now you have a task that  you need to perform on the 22nd of the next month. You put the note and other details on the 22nd number red file. On the 22nd of the next month, that file will automatically remind you of that task by popping up. This is an automatic reminder system. By using these tickle files, none of your tasks are missed or forgotten. A lot of time is saved and timely reminders lead to business success.

In cell phones and computers, this pop-up reminder system can also be used.

Technique number 3: Fewer meetings

Lengthy meetings are just wastage of time. No work is done in the meetings.  For unmotivated people, it is a hideout place where they can relax. To have better time management, the frequency and duration of the time should be shortened. Meetings should be focused and something valuable should be accomplished in the meetings. 

Minimizing the meetings should be a good time management technique to have a successful business.

Technique number 4: Block time

Most of the time of a year should be pre-assigned and blocked to get maximum advantages. Assign your time to important tasks like bookkeeping, audit, payrolls, training, etc to succeed in the business.

Technique number 5: Profit from “odd lot time”

The time you get while waiting for something is valuable time. Spend that time in reading, thinking and listening. Responding to missed calls and messages during this time is not a good idea because you cannot concentrate and you normally do it in a hurry.

Conclusion:

The key to success in any business is a disciplined time management system. With these 5 techniques, you can be a pro in handling your time. Now, go get ’em tiger!

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