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time management success - Complete Controller

Time management is probably one of the things every employee who works from home would agree they have issues with when it comes to accomplishing daily workloads. Even in an office environment, time management is a difficulty for many employees. While in some cases, the issue is that people bite off more than they can chew and commit to more than can be done in the time allotted. In many cases, the issue is poor time management. Here are seven things you can do to improve time management and meet your goals and the goals of your superiors. Check out America's Best Bookkeepers

Plan Ahead

Planning is the best way to lay out what you need to do and what you need to accomplish the task or tasks at hand. If you have everything you need in place and do some planning and preparations, it will save time when you get into the work. You can use a calendar, planner, or make lists somewhere you will often see to help you keep on schedule and task. If you’re smart, you can even build in padding to accommodate the inevitable wrenches that get thrown in. If you plan for unforeseen issues, you will still accomplish what you need to for the day.

Group Related Tasks

Grouping together related tasks will make your workflow make sense. For example, if you need to read over documents and print other documents, you should group these tasks because you will already be in your documents folder. The grouping of related tasks should take place in the planning of your day. If you have new tasks assigned during the day, unless you are told it has to be done right away, you can add the task to another task or group where it makes sense.

Prioritize

Prioritizing should be in the planning stage also. However, once you start working or begin your day, the priorities may shift. So though you can pre-plan your priorities, you have to be flexible to change the plan if something needs your attention sooner. You need to make your priorities clear to your co-workers and superior, so they know not even to approach you if what they need from you is not as important as you already prioritized behind what you have planned. Check out America's Best Bookkeepers

Unless you have something pressing, you should always prioritize the tasks you dislike or that are difficult or the most time consuming first. Getting those out of the way will lessen the chances that you will procrastinate them or have to work past the end of the day to finish them.

Make a Mental Narrative

This might sound a little crazy since it is about to be suggested that you talk to yourself, but if you layout your day and priorities out loud in the form of a story, you can make adjustments when something is not working. This type of mental preparation is like brainstorming with yourself and works well. It is similar to the difference between reading something in your head and reading it out loud. You will notice that you comprehend information quicker when you read it out loud.

Keep the Drive Going

Even if you lose your juice in the middle of a task, unless it is one that will take several hours or days, keep pushing yourself through because when you stop, it is often hard to restart. This can be especially true for tasks you don’ like or that are far more challenging. That being said, if you need a break and not having one is hindering your progress mentally or physically, take a break, but make it quick. Check out America's Best Bookkeepers

Use a Timer

If one of your issues is accomplishing tasks promptly, use a timer. If you know how long it takes or should take to finish a task, set your timer for that time. The ticking clock will push you to keep going, and also, if you are consistently blowing past the buzzer to finish tasks, you may need to reassess the tasks or time it takes. Using a timer is meant to be a tool to help you stay on task, so don’t let it add stress. It is just a guideline.

Single-Tasking

While you may think that time management gurus will suggest multi-task, nothing could be further from the truth. Most experts believe that multi-tasking, in reality, is not a possibility in many cases. It is possible to multi-task things like brushing your teeth and blowdrying your hair, but you can’t take a shower and blowdry your hair. You also can’t do something like read the newspaper and talk on the phone, one of those two tasks or both will suffer. Now time management experts suggest you give everything you have and focus on a single task until it is completed. It has been discovered the quality and speed of the work were far superior to that of the employee that was multi-tasking.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers
Time Management in Your Business - Complete Controller

Time management is likely the number one thing any person will say they have difficulty with when it comes to their personal life or business. Managing time is essential, but setting realistic goals, deadlines, and productivity quotas are equally crucial. As a small business owner, it is easy to bite off more than you can chew and have time management get away from you. If this is the case consistently with both you and your employees, you need to look at ways to keep everyone productive and able to meet deadlines and quotas without causing burnout. Here are some steps you can take within your business to keep time management under control. Check out America's Best Bookkeepers

The Value of Timesheets and Production Reports

While it is common for employees to have timesheets to get paid,  timesheets and production reports can also show productivity and goals. It can identify potential issues. Timesheets and production reports can be as general or detailed as deemed necessary to show where time is spent and what work is productive and what is not. It can also identify an imbalance in workloads between employees. Even the business owner must keep a record of production to identify areas of delegation. It is common for a business owner to take on the bulk of the work, especially if it is new or struggling. Check out America's Best Bookkeepers

Scheduling and Production

Scheduling of employees is a common way to make sure there is coverage, but it can also help balance time management tasks. Schedules don’t only have to cover the hours a person works, but there can be a regular schedule of specific checklists or tasks to ensure production is not only optimal but accomplished at the same time every day. The scheduling of the task can be the scheduling of the employee who will take on the task. Production is essential to every business’s success, and focusing the scheduling to have optimal production daily will contribute to all goals being met.

Setting Milestones and Long-Term Goals

Setting long-term goals is a given within any business; however, it is also essential to set up milestones. Though the owner has overall control of a company’s long or short-term goals, every employee must help control time management by being involved in goal setting and agreement on milestones. Having smaller milestones to meet when there is a larger long-term goal will keep production moving forward. Breaking it down in smaller increments will prevent any employee or owner from becoming overwhelmed. It also helps to keep the time manageable, which is essential for productivity towards goals. Check out America's Best Bookkeepers

Time Management Can Be Taught

While overall time management of the business is the owner’s responsibility, it is also the responsibility of the employees to manage their own time wisely. There should be coaching and training and opportunities for improvement for those with issues with managing their time. This will ensure that everyone is on the same page regarding time management, productivity, and the best interest of the business. Those employees struggling with managing time or productivity may need to temporarily lessen the workload or tasks while they train and improve.

Conclusion

While time is the most precious thing in a business, it can also be a killer if it is not managed correctly. To ensure the overall business has excellent time management, each employee and the owner will need to work together to optimize their time and production. Using timesheets and productivity reports, scheduling and production, and setting goals and milestones and training as needed will ensure that any business is thriving and has the time to be highly productive.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers
Promote Time Management - Complete Controller

Every organization seeks to improve its employee productivity by incorporating different training and development strategies. Time management is an essential skill that is rarely found in most employees. It is a skill that isn’t necessarily innate but instead develops over time with proper guidance, procedures, and training. With so many distractions occurring in an average workplace environment, focusing on essential tasks can become quite tricky. This article looks at tips that management can incorporate to elevate employee time management skills that would effectively lead to better efficiency and increased productivity. Check out America's Best Bookkeepers

Maintaining timesheets

Keeping a record of how and where time is spent on a regular day can provide great insight into how time is being utilized at the office. Maintaining a timesheet will clearly show periods of productive work and areas where time was spent doing work that wasn’t entirely necessary and didn’t bring any value to the business. Even maintaining a timesheet for a few weeks can provide all the information one needs to figure out where time can be better utilized and what activities are consuming too much time that doesn’t benefit the business or its overall goals.  

Working on a fixed schedule

By incorporating, a fixed schedule of tasks and activities to be carried out within the day is another method of increasing productivity. Fixed schedules can be a useful tool for time management, but only if the organization is well versed in knowing how long each task should take on average per employee. Fixed schedules can be used in the manufacturing sector, but it is a difficult thing to implement in businesses that are continually changing as such businesses require flexibility in their workforce that a fixed schedule does not allow. Fixed schedules, however, are beneficial to many businesses, it must be determined on a case-by-case basis. Check out America's Best Bookkeepers

Set milestones and objectives

Another way one can improve employees’ time management skills is by setting fixed deadlines, milestones, and objectives. This helps ensure that employees know the most critical tasks and how to best divide time to accomplish each task individually in the desired period. This is a relatively autocratic form of management where employees feel empowered to make their schedules as long as targets are being met. However, this method can be both a plus point and a drawback depending on employee etiquette and work ethic. If you are in a business that adheres to strict deadlines, this may be an effective way of managing employees as it ensures that no matter what work is being concluded on time.

Coaching, training & organization

The best to consolidate time management skills within the employee pool is by training and coaching. Training sessions that outline the importance of effective organization and time-saving techniques can improve and enhance employee time management skills. Personal coaching for employees who may be struggling to hit desired targets can also be extremely beneficial. Keeping an eye on employee activities within a workplace environment can provide clues as to where and how their time can be better utilized. Teaching employees how to maintain a proper calendar, to-do list, and even a time journal can positively connotate their productivity and output. Check out America's Best Bookkeepers

Conclusion

Time is the world’s most precious commodity, and it is one of the few things in life that can only be spent, not saved. Effective use of time, both from a professional and a personal standpoint, is of utmost importance to get to a person’s fullest potential. Encouraging employees to practice time management and mandating specific time management procedures like keeping a time log can lead to a more productive and efficient workforce. Employees must be aware of how valuable and useful time management skills can be from a personal and professional standpoint.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers
Prioritization Time Management - Complete Controller

Time management is an essential skill that is necessary to support your success. The key to time management is prioritization. In a world full of so many distractions and long to-do lists, one can only manage all critical tasks by applying some criterion of prioritization. So how can it be done?

Prioritizing by urgency and importance

  One of the most informative concepts that I have come to know both in practice and theoretical studies towards success is the urgency/importance matrix. Until I learned about this simple approach to prioritization, it was difficult to explain the secret behind effective time management for entrepreneurs and people in the business. With this method, you will find it much easier to prioritize tasks in daily routine and in the long term.  Check out America's Best Bookkeepers

 There are many variants and interpretations of the urgency/importance matrix in time management. However, the essence of all time management tasks is that they are based on a distinction between Important and Urgent tasks, if one is to seek success.

  1. Important tasks are those on which the success and achievement of your goals largely depend.
  2. Urgent tasks require immediate action or attention, but most often are not relevant to achieving your goals.

Using these two terms, you can decide what to do first. We also define productivity: it is the fulfillment of the most important in the first place and, in particular, the realization of what will lead you to your goals most quickly. When planning activities and setting priorities, concentrate on essential tasks, that is, those classified as “important and urgent” and “important and not urgent.” Check out America's Best Bookkeepers

Category 1. Important and Urgent

The tasks of time management, which you attributed to this category, must be performed without fail:

  • Urgent unforeseen tasks: No matter how carefully you plan your activities, unforeseen circumstances always arise. And then, you need to spend time-solving these issues, although they were not in your calendar in advance. Depending on these circumstances’ importance and urgency, you may even have to postpone any of the planned cases to cope with the unexpectedly arisen.
  • Fundamentally important meetings: This is a fundamental factor in the promotion of your career or project.
  • Terms of delivery: These are not terms that you set for yourself, but those stipulated as your obligations and the violation of which will lead to unfavorable consequences for you.

It is easier to include tasks from the category “Important and Urgent” in your bookkeeping and understand how to cope with them if you have a clear idea of ​​all your affairs for a day or a week.

Category 2. Important and Not urgent

Tasks from this category ensure your success. Towards these, the following applies: Check out America's Best Bookkeepers

  • Preparation and strategic planning: Formulate your personal and professional goals through prioritization and the purposes of the company. A long-term plan will help minimize or completely exclude the emergence of cases from the category of “important and urgent.”
  • Work on projects: Plan your work so that projects do not begin to depend on deadlines and do not become a source of problems.
  • Training and professional development: This is an activity that significantly impacts your professional growth and achievement of goals.
  • Doing sports, rest, and taking care of yourself: Do not forget to include these essential and non-urgent cases in your calendar to become your priorities.

Often, we are wasting most of our time. It is essential to avoid what is “not important and not urgent.” Focus on the crucial tasks and projects that have the most significant impact on your career and happiness. These can empower your success through the power of prioritization.

The more you practice time management skills, the more efficiently you prioritize tasks. The better you will assess the real importance of each task and understand whether you need to undertake it. When you learn more about time management and understand the value of your own time, you will carefully guard it and stop other people’s attempts to “steal” your time.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers
time management - Complete Controller

Prioritizing time, according to the accomplishment of the daily tasks, is considered the key to successful management. People invest their precious time in doing things that are not a high priority. It seems that a person is making progress through the completion of various tasks. Busyness can keep a person from accomplishing anything meaningful by creating the impression that they finished the task. Instead, it has stolen away their time. In this regard, it is essential to focus on priorities that can help achieve the desired goals and success. This focus requires an individual to learn how to manage time to spend according to the requirement of priorities. And avoid wasting time on non-priorities. In this respect, it is essential to acknowledge those aspects of life that are more valuable. Check out America's Best Bookkeepers

What is Important?

A person who wants to be successful must manage their time to achieve their goals and tasks. Time management comes from identifying priorities. A person should first determine their values, goals, responsibilities, and impact of the activities.  By evaluating these priorities, a person can significantly manage their time as they have realized their priorities.

Values

Values determine the overall direction of life. They provide the foundational context for the objectives, tasks, and priorities of daily routine. At the same time, goals are impactful results or achievements that a person wants to accomplish, aligned with the values.  Check out America's Best Bookkeepers

 

Responsibilities influencing your priorities

There are different responsibilities on each individual, and an employee bears the responsibility to perform the task assigned by their boss, and be productive. However, a person should critically evaluate that either these daily tasks or responsibilities impact their priorities or not because it should be impactful and must have lasting value. Individuals should separate their personal lives from their profession as it can have a tremendous effect on their priorities.

 

Sight of Priorities

If someone brings an issue to you, it may be a priority to them, but not for you. While it is important to work on that priority, you must manage your priorities and time.  This attention to your priorities doesn’t mean helping others is not worth your time. You have to keep your priorities

as your primary focus.

 Understanding the Urgent Issues

Many people struggle to realize the difference between urgency and significance. Most people lack understanding in interviews when the interviewer asks the difference between urgent tasks and important tasks. Every employee must understand the difference, as this will affect how they prioritize their day. Check out America's Best Bookkeepers

 

Steps to Manage Your Task

Individuals should develop and follow a plan to manage their tasks daily. A plan should consider the following key points:

  • Identification of steps required to complete any task
  • Set a time in which the task must be complete
  • Schedule specific time into your calendar to complete each step of the task
  • Manage the time to get the task done according to priorities

 

Prioritization and Time Management

  • Managing the time for tasks can help individuals to accomplish daily goals.
  • It helps to focus on efforts and priorities.
  • It also helps to identify and solve the urgent issues of someone else’s or even own issues.
  • It helps to realize that all tasks are not equal; even positive activities can get in the way of your priorities, which can affect the management of time for daily tasks.
  • It helps to assess the essential steps required to complete daily tasks and to manage quality bookkeeping as it provides benefits to plan enough time to get the work done at the expected time.

 

 

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers

Businesswoman working on a laptop, overworking, under pressure
Every timetable reflects its maker’s distinctive set of precedence and responsibilities. No two people have exactly the same impression of what constitutes perfect time management. The final determining factor is exclusive, whether your relationship with time is productive and happy, which allows you to meet professional responsibilities, enjoy the company of your loved ones, and take nice care of your health.

Burnout is the result of askew life choices that focus on one thing at the expense of others. Most of us want our lives to be comprehensive. Whether you’re in self employed or you work for someone else, feeling overloaded and stressed is a common issue. Regardless of the fact that there is not a size fits all plan, here are a few essential basics for the effective management of time.

Time Management Rules

Planning

Planning is fundamental to everything in life. Whether it is your job or preparing for your daily routine, this can significantly make all the difference. Before making a plan, it must be viable and easily implemented on a daily basis because that is what’s going to make it a reality. Write your day to day activities on a piece of paper and try to be as accurate as possible. When everything is in front of you in written form, you are able to better assess the time you are spending on each task and ultimately plan for effective time management.

The best time management plans should be holistic in nature and cover everything in your life, rather than your working hours or some other specific time period. Try to assign time to each activity separately rather than spending most of your time at work and then running through other tasks with whatever time you have to spare. You will start to feel the difference after some time and any adjustments that need to be made are catered to accordingly.

Break Down Tasks

Looking at a big task in front of you can make you feel hopeless and fatigued, even before you have started. Because you are anticipating it to take a lot of time, it ends up taking even more. Breaking the task into smaller components will get you motivated and will provide you with a sense of achievement upon completion of each step. Time management is a skill that can be learned with practice. Breaking down a bigger task into smaller ones will ensure that you are able to effectively implement it in your life.

Prioritize

There are always certain things that are more important than others. Prioritizing daily tasks in a manner of their importance is another useful way to manage your time effectively. Though, you can shuffle the order depending on unforeseen circumstances, having a schedule prior to starting is always a good idea. It will keep you moving and away from procrastination. There might be occasions when a new task appears out of nowhere that you don’t have time for. In such cases, you may have to reschedule or say no to the new task. Remember, saying no is always an option.

Plan for Exercising and Socializing

A healthy lifestyle requires you to balance everything in your work life, private life, and social life. Relieving yourself from even one of them can have significant consequences in your life. Whether it’s going to the gym or taking a yoga class, there must be allocated time for exercise and movement in your schedule. Exercising has a positive effect on your brain that enhances your productivity and keeps you healthy.

Similarly, socializing with your friends and family is also a critical factor in effective time management. It is your obligation to give some time to your family. Additionally, meeting up with friends is always a good idea because that is often the most fun time in a day.

All of these factors contribute to a healthy and productive lifestyle. Therefore, how you allocate time to each of these tasks will have a significant influence on your life.

Check out America's Best Bookkeepers
About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.

 

 

 

 

young business man corporate executive relaxing sitting on a chair in the open air outdoors

Time is one of the most valuable factors in our lives. It is an asset which once gone cannot come back. Nowadays, with a busy life, tight business schedules, and personal commitments, the value of time has been increased more than ever. Successful people spend their time according to their pre-planned schedules and try to minimize wastage of time in any way. Surveys show that forty percent of time spent by businessmen is on activities other than building their business. Most of the time they are busy in managing issues or expense reconciliation.

Businessmen and especially entrepreneurs should spend their valuable time on building and growing their business rather than just managing routine daily activities. Major hurdles and challenges faced by their business should be addressed timely and strategies should be updated according to the market surveys. 

Here are five ways to effectively manage your time and find more time in your day to build your business.

1. Automatic processes

Most businessmen spend their maximum time, efforts and staff on creating invoices, making payments, maintaining bookkeeping, processing payrolls and so on. They are left with no time for studying building strategies. The best solution to save time is to purchase and implement an online accounting software or application. Various affordable, easy to use and wonderful software are available in the market to handle accounting, bookkeeping, and payroll tasks. That saved time could be utilized for growth of the business. QuickBooks, Fresh Books, Xero are a few examples of accounting and payroll software.

Making daily processes automatic will definitely save your valuable time and energies for more productive activities.

2. Take advantage of being small

Small business entrepreneurs often have the advantages of being a multitasking and decision-making authority. They don’t need to go through a long process for getting an approval. They don’t strike in just managing the big teams and the big budget. They can utilize their small sized team and budget in building their business. They can make prompt decisions, implement strategies immediately and interact with customers closely and often.

They can invest their time in building a strong, trained and multi-talented team. They can develop a strong relationship with their customers. These activities will be fruitful for your business.

3. Leave your office

Development in technology allows businessmen to manage from anywhere, at any time. They don’t need to be present in their office desks for handling their business. They can perform official activities on the go. By using Blue Jeans Network and Skype, visual contact with partners and employees from anywhere is possible. Google Docs has made it possible to work on any file in real time by more than one individual from different locations.

LanuchPad and We Work allows you to find innovators and can exchange innovative ideas, discuss challenges and their solutions.  Professional meetings can be conducted. Phone systems have also been developed quite a bit over the years. These advanced technologies save time by providing flexibility of the timings and space.

4. Freelancing

For launching your idea or business, you don’t need the heavy budget, big team, and concrete office. Just invest a few dollars in creating a website. Seek the help of a freelancer from Elance or oDesk web designer to create a logo and attractive design for your website. Use Squarespace or Wix.com for creating the website without any specialized development skills. Find a freelance writer to write catchy content for your idea and launch your idea within a few days. This is how money, time and energy can be saved.

5. Virtual assistant

A personal assistant for scheduling meetings and making reservations for lunch is just wastage of money. Hire a virtual assistant for all of these tasks. Save salary, benefits and time. He will be as close to you as a next chair employee. Use video conferencing and instant message to contact him immediately from anywhere, at anytime.

Conclusion

Technology has made time management easy and investing time in the progress of the business.

Check out America's Best Bookkeepers

About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.

Hour glass and calendar concept for time slipping away for important appointment date, schedule and deadline
Time is limited—manage it well!

Time management plays a predominant role in one’s life. Those who learn this art early on, reach their destination and achieve their goals. Those who fail to understand its worth will find it hard to create, maintain, or find a perfect balance in their lives. Effective time management is likely the first step towards achieving your goals as it helps you accomplish more with better decision making in a relatively shorter period of time.

Moreover, it indicates that you will have more time for your family and friends, which is ideal for keeping the right pace for a healthy lifestyle. The core advantages of managing your time well are less stress, more work done, less rework, and more time for yourself.  However, most people fail to create a perfect balance in their lives that would allow them to enjoy more and worry less. Delegating and coordinating tasks and activities for maximizing the effectiveness of an individual’s efforts requires you to be on your toes–all the time. You can only reap intended outcomes if you are able to maintain a complete control over important business tasks and manage your time well.

Here are six time-management tips for achieving your goals.

Time Is Limited—Manage It Well

Time and resources are two things that are always limited. The one who is able to achieve the right strategic fit between these two things achieves success in a very short period of time. So, you need to know the worth of both of these to manage things well or else you could lose everything. Whether you are a billionaire or dirt poor, time stays the same for everyone. Those who realize its significance accumulate a successful life.

Plan and Prioritize Your Goals

To make the most of your precious time, you must plan, time, and schedule everything properly and prioritize things that matter the most towards achieving your goals. Once you know what you intend to achieve in the near future and set your goals the right way, the sky is the limit. It is better to give weight to your daily tasks and accomplish those that mean the most to you first.

Create a Good Management System

A proper time management system can serve you well and help you to time your daily tasks properly. Perhaps the most effective time system is the quadrant time-management system that splits your activities into four quadrants based on urgency and importance. Achieving your goals, short-term or long-term, becomes relatively easier with such an effective time-management system that allows you to focus on core things first and then proceed to the next-important task(s).

Eliminate Bad Habits

If something is to blame for ruining the future of youth, it would be the excessive use of social media. We all need to use our precious time wisely and eliminate bad habits that may prevent us from achieving our future goals. Playing video games, binging on Netflix, and excessive social media surfing ruins our future and makes us achieve nothing.

Make a To-Do-List

According to studies, making a to-do-list is the biggest motivation for completing daily tasks. It highlights important tasks for the day and gives you a consistent recall of the tasks that must be concluded for the day. Achieving your goals is not that hard if you make a proper plan to achieve them.

Have a Mentor Guide You

A mentor can be any person with good time management skills and knowledge within or outside your social circle. However, there are people who provide professional services or consultancy to guide you through difficult phases of life. For example, if you are running a business, you have to maintain a perfect balance in managing core areas of your business. To manage that time wisely, you could consider hiring a professional accountant for bookkeeping services in order to free your mind of financial concerns and use your time wisely for other areas of your business.

Check out America's Best Bookkeepers
About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.

Retro alarm clock on yellow color background
Lethargy is the consequence of an unbalanced and inefficient way of life that primarily focuses on one thing on account of everything else. Certainly, like every other household and business professional, you strive to live a well-rounded and balanced life. However, whether you work for someone else or are a self-employed individual, you probably feel stressed and overloaded at many times.

Successful time management is not about performing your job well. Rather, it is about living a happy and fulfilling life. Consequently, you must make enough time for the things you want to do that include your work, home activities, hobbies and just about anything that ensures personal satisfaction. However, are you facing one or more of the following symptoms?

  • Feeling overwhelmed by everything you need to do
  • Becoming increasingly irritable and losing your temper easily
  • Feeling physically and mentally exhausted and tired at the end of the day while also not sleeping well
  • Viewing normal things in life, such as eating, as an inconvenience
  • Experiencing self-doubt and lack of motivation in just about anything you do
  • Unable to achieve anything worthwhile despite hard efforts

If one or more of the above statements are true for you, you probably find it hard to create any productive work or live a joyful life. Do not worry! We will discuss 8 effective ways for successful time management.

1. Begin your Day Right

Avoid rushing into your day. Instead, take a few moments to sit quietly and relax your thoughts and emotions. Begin your day by determining what important matters are priority and mentally prepare yourself to face whatever your day brings.

2. Have a Well-Developed Plan for what you Aim to Achieve

Time management begins with creating a set of feasible tasks every day centered around your reasonable goals for what tasks you can execute that day.  Be reasonable and know that you are human.  Prioritize what you must achieve today and try not to make your plate too full.

3. Break Business Tasks into Feasible Units

Even thinking about big tasks can make you feel, in many ways, overwhelmed and hopeless. It can also hinder you from doing many other things that you have to do unless you are diligent and careful. Therefore, break your tasks up into manageable pieces so that you know how to handle them individually, what you will get done by the end of the day, and what you will do every day over the period of the next week. This is another secret of time management. In a corporate environment, bookkeeping is an essential, feasible unit in financial management.

4. Prioritize your Tasks and Refrain from Unnecessary Activities

Determine the most effective order to handle the things that have to be performed as well as the things that you can ignore without regret. It may imply that you may have to say ‘no’ to others who want you to do certain things that are either meaningless to you or you do not have enough time for. No is always an acceptable answer.

5. Delegate Whenever Possible

Certainly, you cannot do everything alone. Thus, the more responsibilities you have, the more you need to delegate your work to your assistants and subordinates. Successful time management requires you to let them do whatever they are most efficient in so you can do you what you excel best in. Delegation ensures you have optimal creative energy and time for the matters you are naturally better at.

6. Follow a Big Push with Necessary Relaxation

Occasionally, you have to put in more efforts and time to meet a deadline or you may feel inspired to work late into the night. Although it makes sense, keeping that intensity up forever is certainly very difficult. Even if you need to force yourself in order to take some time off, you should do it. As good entrepreneurs give their employees time off, you should consider it for yourself as well. It is another important rule to be followed to improve time management skills.

7. Plan time for Meals, Leisure, Exercise, and Socializing

Sure. We all have long to-do lists. And, it seems like everyone wants something from us. Before you hit a wall and completely burn yourself out, it’s important to live a well balanced list.  Take the time to eat during the day.  Allow yourself moments of calm and leisure.  It’s also important to schedule in a little exercise each and every day so that your body stays healthy which will actually allow you to work more productively in the long run.  And, lastly, being social with friends in family is more important to your mental health than you would think.  Take the time to do the things which make you feel more balanced and fulfilled.

8. End your Day with a Well-Defined Plan for the Next Day

Most experts of time management end their day by making a brief list of what they have to do the coming day. Thus, they have everything fresh in their mind with optimal clarity and are ready to go once the sun comes up.

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About Complete Controller® – America’s Bookkeeping Experts
 Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.

manage your time - Complete Controller

Every timetable reflects its maker’s distinctive set of precedence and responsibilities. No two people have the same impression of what constitutes perfect time management. The final determining factor is exclusive, whether your relationship with time is productive and happy, which allows you to meet professional responsibilities, enjoy the company of your loved ones, and take excellent care of your health. Check out America's Best Bookkeepers

Burnout is the result of skewed life choices that focus on one thing at the expense of others. Most of us want our lives to be comprehensive. Whether you’re self-employed or working for someone else, feeling overloaded and stressed is a common issue. Even though there is no size fits all plan, here are a few essential basics for the effective management of time.

Time Management Rules

Planning

Planning is fundamental to everything in life. Whether it is your job or preparing for your daily routine, this can significantly make all the difference. Before planning, it must be viable and easily implemented daily because that will make it a reality. Write your day to day activities on a piece of paper and try to be as accurate as possible. When everything is in front of you in written form, you can better assess the time you are spending on each task and ultimately plan for effective time management. Check out America's Best Bookkeepers

The best time management plans should be holistic and cover everything in your life, rather than your working hours or some other specific time. Try to assign time to each activity separately rather than spending most of your time at work and then running through other tasks with whatever time you have to spare. You will start to feel the difference after some time, and any adjustments that need to be made are catered to accordingly.

Break Down Tasks

Looking at a big task in front of you can make you feel hopeless and weary, even before you have started. Because you are anticipating it to take a lot of time, it ends up taking even more. Breaking the task into smaller components will get you motivated and provide you with a sense of achievement upon completing each step. Time management is a skill that can be learned with practice. Breaking down a more significant task into smaller ones will ensure that you can effectively implement it in your life. Check out America's Best Bookkeepers

Prioritize

There are always certain things that are more important than others. Prioritizing daily tasks in a manner of their importance is another useful way to manage your time effectively. Though you can shuffle the order depending on unforeseen circumstances, having a schedule before starting is always a good idea. It will keep you moving and away from procrastination. There might be occasions when a new task appears out of nowhere that for which you don’t have time. In such cases, you may have to reschedule or say no to the original task. Remember, saying no is always an option.

Plan for Exercising and Socializing

A healthy lifestyle requires you to balance everything in your work life, private life, and social life. Relieving yourself from even one of them can have significant consequences in your life. Whether it’s going to the gym or taking a yoga class, there must be allocated time for exercise and movement in your schedule. Exercising has a positive effect on your brain that enhances your productivity and keeps you healthy.

Similarly, socializing with your friends and family is also a critical factor in effective time management. You must give some time to your family. Additionally, meeting up with friends is always a good idea because that is often the most fun time in the day. All of these factors contribute to a healthy and productive lifestyle. Therefore, how you allocate time to each of these tasks will significantly influence your life. This influence will have a positive impact that will contribute to health and contentment.

 

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers