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Peek into a lawyer’s office, and all you can see is paperwork and legal documents all around. From invoices to subpoenas, everything is stuffed into labeled folders. Their assistants run back and forth, fetching the legal documents for them, and lawyers often end up getting lost due to the excess paperwork.

An extensive amount of labor that goes into the management of the documents for a single case, let alone the other cases being handled by the firm. The current system of handling documents can wear a lawyer out, as they are generally handling more than one case at a time. Check out America's Best Bookkeepers

Locating the past files can be an ordeal, so the recommendation is to get a document storage platform that ensures easy management of documents. Like accountants today have shifted their bookkeeping needs online, lawyers are now shifting towards cloud platforms to make sure smooth management of their documents. Imagine how easy it would become if you had access to all your legal documents and files in one place. You wouldn’t have to find and rent large storerooms to store your files, as all your folders can be stored on a single computer. Furthermore, you won’t have to spend most of your time searching for the relevant files. Going paperless will bring you great cost and time savings in the long run!

If you want to make sure smooth management of your files and legal documents, you must invest in getting a smart cloud security storage platform. One of the most significant advantages of investing in such a platform to store and manage your files is that it ensures that lawyers can have easy access to their important documents wherever they are through a web portal.

Read on to know about the ten best cloud security practices law firms and attorneys can use.

  1. Access Management Rule

The cloud security platform lets you have each individual user access rights for their clients, contractors, and employees. Check out America's Best Bookkeepers

  1. Multi-Factor Verification

Verification simply by means of username/password. Login authorizations are no longer adequate enough to guarantee safe access by the rightful personnel. You need to ensure and increase the ways of authentication in your cloud security to safeguard the access and protect the data.

  1. Log Controlling

Logs are not only required for compliance, but they help detect suspicious events and aids in forensic inquiries.

  1. Information Backup and Retrieval

A complete backup and retrieval plan with many redundancies integrated needs to be there so that your data remains safe and secure, even in the case of a physical disaster or cyber-attack.

  1. Susceptible Analysis and Decent Hacking

Law firms need to ensure that their cloud security service provider has performed a vulnerability analysis to confirm the system security.

  1. Submission to Security Guidelines

Security standards have been evolving fast in cloud security. Law firms need to be sure that the platform abides by the standard practices of the business. Check out America's Best Bookkeepers

  1. Method If A DDoS Attack Takes Place

A Distributed Denial-Of-Service attack can happen to overthrow a cloud service as well as everything that is connected with it. Therefore, inquire with your service provider so you will not be surprised at the end.

  1. Information Encryption

The information needs to be encoded if in case, a handover occurs. The information stored encrypted is a way to safeguard and shelter them from the meddling hackers.

  1. Browser Safety and Security

Your personnel will have access to the cloud by accessing their web browsers. This is why law firms need to be specific regarding their cloud security and be sure that the browsers are appropriately updated to evade browser abuses.

  1. Employee Development and Training

The security measures in a law firm can only be effective if the personnel is obeying the procedures and protocol.


Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers

Law and Justice concept. Mallet of the judge, books, scales of justice.  Courtroom theme.
For law firm business development professionals, budget essentials are an absolute must. All businesses have their own finance related budgets that are part of the business plan. It is a vital and the most significant constituent of the plan. Businesses have to consider it for much of their expenses and costs. In this new age of technology and science, discovering new means to generate funding and designing initiatives are integral for a business to stay afloat. With the way markets and businesses are today, competition galore and product-flooded marketplaces, it’s smart to think about the welfare of the business well before the need arises. Getting tips from law firm business development consultants, executives and directors about budget essentials will benefit anyone who desires a more in-depth understanding of what really matters.

With years of experience, affiliated professionals, like the ones mentioned above, possess the knowledge and practical hands-on exposure to tackling problems before they arrive by planning ahead. Key significant investments are possible to achieve by slimming down on areas of potential positive interests leading to funds. Below are some activities and ideas which are great ways for a law firm business development professional to successfully raise funding and other budget essentials tips and recommendations.   

The notions or perceptions suggested can be effective parts of the budget plan. Several industry leaders are doing it, so why not everyone? By maintaining cordial relations with clients, mutually beneficial relationships spawn. In a law firm, lawyers are the foremost assets of the business and clients are the generators of revenue, income and, thus, stability. It is more rewarding for a law firm business development executive to focus on clients for budget essentials by maintaining and further enhancing business relations that would help in producing more work. 

Business Budget Essentials 1: Visiting Patrons

Meeting clients at their convenience leaves a great impression. Always make time and prioritize meeting them. It’s important to visit, chat face-to-face, and sincerely discuss their business activity issues or anything else pressing. This is one of the best ways to maintain relations and one of the most important principles there is. Invite them to seminars, provide passes to business exhibitions, introduce them at parties or events, and help them make connections. Law firm business development will help acquire budget essentials and cement a personal bond of trust and confidence. For long-lasting and strong relationships, this activity is vital.

Business Budget Essentials 2: Talk to Clientele

Just visiting isn’t enough, unfortunately. In support, interviews or talking to clients and asking specific questions helps. By showing concern and high regard for their business and the connected mutual affiliation, trust and faith are garnered. This further strengthens a relationship. It doesn’t have to be on a large scale or involve highly complicated talks. But it has to be well thought up, relevant and helpful for the client. Always follow up on any interview or conversations conducted as a law firm business development representative. Remember, for budget essentials to be met, going that extra mile always pays off.  

Business Budget Essentials 3: Services Offered to Clients

By nurturing loyalty, a lot of ground is covered. For example, if a client is satisfied, it will lead to more business in the future by speaking highly and referring others regarding the services rendered. Because of the trust built, a business will see satisfied repetitive clientele who invest their faith in the services offered. Having a personalized approach helps patrons feel more comfortable and valued. This also enhances their experience and, with consistent client services, ensures appreciation. This removes any hesitance. Make it a law firm business development protocol to replenish budget essentials. This way, it’s easier to maintain future business relations. There are several methods to build better client service experiences, including web development, which, in this age of information, is a blessing.

Business Budget Essentials 4: Reputation Building

Carving out an image as a competent, efficient, pro-active and knowledgeable professional will help inspire confidence and trust. Developing your skills and knowledge will help you learn about topics and subjects that are close to the hearts of your clients. Educative and informative insight will help win over many praises and, along the way, build a strong reputation that will serve you well as a law firm business development executive. Meeting budget essentials with impeccable reputation increases the chances of a continuous stream of revenue.

Business Budget Essentials 5: Raising Awareness

Being able to talk about your firm at various platforms, such events or seminars, provides a great opportunity to shed a positive light on any business. A firm which holds regular awareness campaigns exhibiting what it can achieve for clientele is much more likely to succeed in keeping a healthy flow of income. By speaking at conferences and other symposiums, the public is given information about how to utilize your services in order to better facilitate them with satisfaction.

Check out America's Best Bookkeepers
About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.

 

 

Judge gavel on law books with statue of justice and court government background. concept of law,justice, legal.
Profit making is one of the most evident and primary goals of a business. When it comes to a law firm committees’ managing partners and members, one of the first and feasible ways to increase revenue is to reduce unnecessary overheads. In this regard, some of the most renowned and profitable law firms in the US have identified and tackled certain key factors that directly or indirectly render significant impacts on the making of gross receipts. Changing such practices that adversely affect a firm’s revenue can help to increase revenue. Here are 6 factors that inhibit profitability of a law firm.

1. Inadequate Firm Management

Typically, no group or partner can ensure the success of a law firm unless it has a solid management system that caters long-term planning, routine administration, and an appraisal of outcomes. However, many firms lack such a management system. A partner tends to put their attention towards certain issues only when crises occur. Thus, by the time issues are identified and resolved months later, the year-end profit may be less than estimated. Consequently, a law firm must follow mechanisms that oversee the firm’s operations and finances to increase revenue.

2. Poor Coordination of Practice Areas

A well-administered law firm provides assistance for legal matters at which it is resourceful and competent. On the contrary, agencies that follow certain practice areas, which are high in demand simply to make huge money yet are less competent, do not make profits as expected. Implementing a practice area greatly varies from firm to firm due to lawyers’ capabilities and personalities, their professional network and relationships with clients, their attitudes towards being managed, their perceptions of themselves, and the degree to which they are ready to give up their personal and professional freedom. Thus, a law firm has to ensure effective coordination of their practice areas in order to increase revenue.

3. Absence of a Marketing Plan

As your law firm expands, the ad hoc marketing efforts and strategies that may work fine for a smaller business become less effective. With the diffusion of responsibilities, attorneys can be practicing at cross purposes. Those legal practitioners who dislike the concept of marketing or are unwilling to execute the necessary business efforts can be seen legging in this competitive environment. Thus, partners in law firms of all sizes and practice areas should periodically remind themselves that each of their good existing clients is typically a potential new customer for others. Consequently, they should adopt state-of-the-art marketing plans to increase revenue. 

4. No Financial Plan

A law firm is most likely to have little opportunity to figure out and rectify the firm’s economic issues unless it has a well-established financial plan for its income and expenditure, against which its actual performance may be assessed. Such a plan enables lawyers to prepare for uncertain contingencies and prevent financial surprises. The plan also informs associates and partners of their legal obligations related to billable hours and collections. Identification of potential financial issues and undesirable trends and timely corrective action are essential for a law firm to increase revenue. Just as bookkeeping is essential for a business to prepare its financial statements, a smart financial plan is necessary for its prosperity and sustenance.

5. Inappropriate Partner Compensation Program

Typically, a partner compensation system molds the behavior patterns of a law firm’s partners. It is evident that a partner will do what he/she is paid to do. Although a compensation program that overemphasizes partner or member billable hour production may increase revenue temporarily, it is detrimental to the firm’s long term financial success as it simply discourages them from executing activities that address the firm’s necessities and priorities. A partner compensation program that provides incentives to encourage members and partners to gain the adequate balance between their individual billable hour production, associate training, marketing, delegation of work, and the firm’s management and practice areas eventually helps the law firm to become more profitable and thriving.

6. Unclear Fee Agreements

You must remember that most fee disputes, discounted bills, and write-offs result typically from the lawyer’s failure to confirm in writing the basic nature of the legal representation and the necessary arrangements for charges payment. Therefore, a law firm must require their attorneys to get a confirmation letter drafted as an integral element of the process for accepting a new legal matter, especially when the client is new.

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About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.

Lawyer office. Statue of Justice with scales and lawyer working on a laptop. Legal law, advice and justice concept
Marketing for small law firms can be an arduous task as you simply may not have enough budget and resources in hand. Ostentatious advertising and prime-time radio ads are out of the equation because of serious budget issues. However, realizing the fact that you do not need expensive advertising for your firm to get noticed can do wonders for your business. With some diligence and inventiveness, you can emulate some of the branding elements of larger firms and use them for your benefit.

Define USP of your Firm

Isolating the ‘Unique Selling Proposition’ should be the first priority when you are starting with marketing for small law firms. For small firms, this calls for inspecting your products and clients you want to target. If your focus is on high-end clients, then maybe you should not get yourself involved with closing work for residential real estate affairs. Instead, your emphasis must be on offering products such as real estate trusts, sale-leaseback transactions, and charitable trusts. The USP that is defined for your firm will set you apart from the competition and will assist you to connect with the clients at a personal level.

Setting the right USP for your clients requires you to view your product offerings from the client’s perspective. The value your products offer to the clients and how it helps in getting them out of a certain situation should be the core of your USP. Marketing for small law firms needs you to keep your clients as a reference and make informed decisions. It will not cost you anything and can lay a sturdy foundation for your other branding aspects.

Use Social Media

Social media is a remarkable tool for low-budget businesses to market themselves right in front of the audience. It lets you connect with clients at a personal level, which is great for a law firm. Apart from advertising on these platforms, you must invest in building up an imposing page on all major social media platforms like Facebook, Instagram, and LinkedIn. It will serve as a medium for you to voice your opinion as well as inform customers about your products and offerings.

Social media marketing for small law firms is also an inexpensive alternative to other advertising options. At a small expense, you are able to attract a huge audience which is a profound observer as they have access to a multitude of information. You will have to create a substantial presence that is relevant and is explicit to the needs of your target audience. The number of users on social media platforms has reached billions and is increasing every day. The potential is unlimited and your growth depends on your ability to grasp the extent of it.

Promote Yourself

Every big firm has a solid marketing plan and there is no reason for you not to have one. There is no point in offering great products at an enticing price if there is no one to know about it.

So, without a budget, how are you going to do marketing for your small law firm? You will have to invest your time in creating a solid online and physical presence. Many CSS platforms, like WordPress, allow to create and manage your own website and you only have to pay a minimal amount for hosting. You will have an online presence at a relatively low cost. Blogs are quite popular and easily manageable on these user-friendly platforms. Inform your audience about your experience as a lawyer and how you have worked on cases. You can generate quite an interest if you are able to run an intriguing blog. That’s what Dr. Watson did for Sherlock Holmes anyway.

Being active in the community is one of the best ways to promote yourself as a brand. Face to face meetings remains the superlative form of communication. Involve yourself in Pro Bono legal cases and participate actively whenever you get a chance to advise or speak in public. Offering genuine advice to people will get you noticed and it will build a credible reputation for you individually. Spend some time to groom yourself as you are the most important asset of your law firm right now.

Build Trust

Market research proves that trust is most fundamental in decision making. Your marketing strategy should focus on building trust among the firm and your clients. An average client does not care about your degree or where you studied, instead, the decision depends on their capacity to trust you. Building trust takes time and effort as it depends upon word of mouth. We are more likely to trust one of our family members or friends telling us about a trusted lawyer rather than reading it online.

Be generous in your dealings and you will be able to build a trusted reputation in the market. As a small firm, you do not have a lot, other than yourself. Knowing your strengths and limitations will set you apart from the competition and will allow you to build a credible reputation.

Check out America's Best Bookkeepers
About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.

 

Paperless Law Firm - Complete Controller

The traditional legal profession depends heavily on writing, reading, and research, which results in the heavy usage of paper. This often causes the law office to look like a warehouse of legal documents. This creates various problems such as misfiling, poor organization, and the cost associated with producing and storing the documentation, to name a few.

The effort to go paperless or at least reduce the usage of paper, not only helps you cut down on clutter and costs but also allows you to move towards more innovative and efficient business processes. Check out America's Best Bookkeepers

However, we have to keep in mind that the legal documents are confidential and contain a client’s personal information. To ensure that you never lose your precious materials, we have compiled a list of some of the best cloud-based storage platforms.

These services use the latest encryption technologies and take extra security measures to protect confidential data from hackers. Additionally, some of the providers offer two-factor authentication to protect you against unauthorized access to your account.

pCloud

pCloud is an excellent choice for a cloud storage platform. It comes with advanced security features and a crypto package add-on, which provides multi-layered zero-knowledge encryption to your documents.

The 4096-bit RSA algorithm protects private key information, and the 256-bit AES protects your documents, which makes it almost impossible to break the encryption and gain access to your documents. Their monthly packages start from as low as $3.99, which gives 500GB of file storage.

PCloud previously held a competition for hackers called the “crypto challenge,” where they were willing to grant approximately $100,000 to hackers able to break into the encryption. Two thousand eight hundred sixty hackers participated in the competition, and none of them succeeded. Check out America's Best Bookkeepers

Sync.com

Sync.com is a top-notch cloud storage option for a law firm. It is equipped with 2048-bit RSA encryption keys and 256-bit AES encryption, which provides a high-security level. Moreover, the service is very affordable. Their Business Pro starts from $5.00, which gives 1 TB of storage and unlimited data transfer.

The only downside is that each file needs to be decrypted, which means that photos and documents cannot be previewed.

SpiderOak ONE

Though SpiderOak ONE’s primary service is cloud backup, its high-level security features and cloud storage features make it very difficult to exclude. Like the past services, it offers zero-knowledge encryption and uses a combination of the 2048-bit RSA and 256-bit AES algorithms to protect your backups.

The best part is that your backup files are only accessible on your devices, as SpiderOak themselves do not know their device key, which makes your data super safe and secure.

Another excellent feature includes a point-in-time backup, which means that you can recover your deleted files. You can also revert your files to the previous version at a given point of time, which can be very beneficial to prevent damage, especially in case of ransomware attacks. Their monthly plan starts at $5.00 per month for 150GB of storage. Check out America's Best Bookkeepers

Tresorit

Tresorit provides end-to-end file encryption and comes with a secured file-sharing technology, which allows you to send your confidential files to your clients securely. The main highlight of this cloud storage service is the remote wipe feature, which will enable you to delete files stored in the local drive files in case your device is stolen.

Furthermore, you can send password-protected download links via email to your recipients. You can also set download limits, custom passwords, and a duration for which the link is available for download. This provides an additional layer of security to your file if the recipient’s email is compromised.

Like other platforms we mentioned on this list, all files are protected with zero-knowledge encryption and 256-bit AES encryption, which makes your files inaccessible to anyone without the encryption key.

Please mind that this option is more expensive than the other options we mentioned. Their plan starts at $12.50 per month. You can also signup for their 14-day trial period and check out their service before committing to more extended plans.

Conclusion

There you have it – the best document storage services for your paperless law firm. These services will help you secure your legal documents and help you preserve other data, such as HR, payroll, and bookkeeping records.

All of the document storage platforms we mentioned in this list are very secure options. We encourage you to check them out and determine which one is the best fit for managing the documents of your law firm.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers