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If you talk to your company’s Human Resource professional, the importance of maintaining accurate employee records is high.  These vital documents and records will need reliable storage and easy access for human resource employees.

Below are the essential records kept in human resources:

  • Personal information of the employee (name, date of birth, address, and other details)
  • History of their employment if any (start date, previous job title, promotions, and other details)
  • Terms and Conditions (pay, holiday entitlement, hours of work)
  • Absence details (lateness, maternity, sickness)
  • Accident log (any work-related injury or incident)
  • Training information (external and internal)
  • Disciplinary actions (termination of employment)

Where should these vital employee records be stored? Check out America's Best Bookkeepers

Local/On-premise Human Resource System

Employee records can be stored with the help of your own local Human Resource system designed for this purpose. Although it can take time to set up and implement, the benefits can be massive. These systems are designed for HR administration purposes. This system can keep tracking accurate and accessible. On-premise HR systems still have a drawback; they are expensive to run and maintain.

Employee Records Stored Paper-Based

Perhaps the most basic storage for Human resource offices is to store their employee records in physical files organized in a cabinet. The drawback is that this system can be inefficient and cost time when employee records need to be accessed.

Employee Records Stored Manual Electronic

Check out America's Best Bookkeepers This storage, while computer-based, does not include a database as the HR system does. This can mean that the computer that has these records stored will have a lot of space taken, which has a lot of possible problems. Though the cost can be less, this would not be the best way to store these records unless an HR system cannot be afforded

 

Electronic Employee Records Through Cloud Storage

If you are used to the system of using spreadsheets and text documents on your computer, consider using cloud storage as the new way to preserve your employee records. This does not take up space and is far less costly than an HR system database. Companies today have turned to cloud-based technology and software. This can also be maintained without an internal tech team, while it offers the same advantages of the HR system.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers

Effective human resource planning plays a vital role in business growth, and inefficient plans can lead the organization towards decline. The competitive position solely focuses on increasing the productivity level of employees and maintaining a competitive edge in the industry. The HRM strategies of the firm should focus on employee participation levels. In this stance, the employees play a crucial role by providing their opinions for bringing meaningful change in the organization to cater to customer needs. The employees who work directly with the customers, including customer service staff, have stressed the need for advanced technology to provide feedback to the organization about their experiences. Therefore, the HRM strategies have played an essential role in increasing customer satisfaction as well as attracting new customers, which are the main goals of any reputable corporation.

Progressive organizations provide job training programs for employee development to provide better quality service. This training has played a significant role in increasing the business’s efficiency and coping up in the business competition.

Evaluate HR requirements in an existing situation

Corporations must undertake the changing needs of the environment in which they exist and design appropriate strategies for HRM to fulfill these needs. The main reason is that the policies of every country are different, and management’s inability to meet these policies can lead to specific issues. For instance, labor rights policies are essential for every government, and appropriate workplace rules and regulations are imperative to correspond to these policies.

Furthermore, training and development of Employees are necessary to improve the abilities and efficiency of the workforce. This training will develop the employees professionally as well as personally for enhancing their job performance.

Human resource plan for an Organization

  • Overviewing the objectives to design human resource management strategies; these strategies will focus on providing high-quality services to its customers
  • Developing appropriate strategies for HRM to keep alignment between HRM and organizational strategic goals.
  • Recruitment and selection of suitable personnel based on their skills, abilities, qualifications, and experiences are necessary for the achievement of strategic goals.
  • Training & development of employees address the gaps they face in the achievement of strategic goals. This usually increases workforce performance and improves employee effectiveness.
  • Employee Retention is the ability of a business to retain its employees and focuses on maintaining a healthy relationship amongst the organization and the employees. The organization achieves this objective with appropriate motivational techniques, which focus on providing benefits, compensation, rewards, and after employment benefits.

Human resource planning is pivotal for organizational development, and effective plans are necessary for long-term growth. The plan identified above plays a productive role in achieving the targets set up by the organization.

How the HR plan can make an active contribution, which assists the corporation in achieving set objectives

Human resource functions can play an essential role in achieving the strategic goals of the organization. The plan formulated in the above learning outcomes can play a vital role to meet the organizational objectives:

  • In recruitment and selection, efficient employees are hired who are qualified and experienced enough to achieve organizational goals. These employees have many abilities and skills that they can play a productive role in improving the overall performance of the organization.
  • The company can attain cost-effective processes in the organization by incorporating the opinions from employees and improving the efficiency of workplace processes.
  • Effecting innovation and change is the core objective of any corporation, achieved by integrating employee collaboration. The above strategy of Human Resource Management has helped management provide highly innovative services and implement higher levels of customer service.

Check out America's Best Bookkeepers
About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of US-based QuickBooks certified accounting professionals provide bookkeeping, record storage, performance reporting, and controller services, including training, cash-flow management, budgeting, and forecasting, process, and controls advisement, and bill-pay services. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family office, trusts, and households of any size or complexity.