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document storage - Complete Controller

For every operating industry and business today,   Document Security is a basic need in the millennial age. Numerous cases result in the loss of relevant, valuable data faced by companies daily. Many fresh entrepreneurs who do not possess sufficient knowledge and fail to recognize the importance of document security and management cannot manage their data. As a result, they often end up losing vital data to third parties and malicious hackers.

Bookkeeping records, employee records, and relevant financial information like bank records are examples of data that can fall prey to severe online threats. If you are a business owner facing a document security issue or are only looking to opt for document security and management, make sure that you gain some insight on document security and control, as discussed in this article. Check out America's Best Bookkeepers

1-Document Security-What it is

Document security is the method in which vital data like critical records of a business are documented, saved, handled, moved down, conveyed, and in the end, discarded if they are not of use anymore.

Document storage and management require much more than merely finding a cabinet or a data storage platform. It involves considering the storage capacity, the security level it has, and how easy accessibility and retrieval of data is. Alongside, a significant issue that many businesses face while choosing a document security platform is the question of whether third parties will have control or access to the data once it is uploaded to the storage platform.

A cost-effective method used by many businesses for document storage is hiring companies offering document storage services, in the form of document storage and management platforms, instead of having to pay a lease for more space. Another primary reason that document storage should be a top priority for any business is document security.

Document security is a highly sophisticated service for document storage that requires a secure, safe facility and has individuals who have the expertise of handling, retrieving, and storing documents on behalf of other businesses/companies. Check out America's Best Bookkeepers

There are, although, some mistakes related to document storage and management that should be avoided at all costs:

  1. Documents that are not labeled or packaged in an organized manner are often tough to locate. Most facilities complete the task for businesses as they mostly provide their packaging, retrieval, and storage system.
  2. One major factor that many businesses are concerned about is the security of document storage. Most documents stored online are not as safe as they are likely to fall prey to malicious attacks on the internet. Documents are easily accessible to third parties and can be hacked despite having security. Therefore, the lack of an effective encryption method can prove to be fatal for a business.
  3. If not appropriately managed daily, document storage can get jumbled up, resulting in a troublesome and time-consuming

2- The importance of document security Check out America's Best Bookkeepers

Although document storage seems to be a bit costly and proves to be a little time consuming, it saves the document from vicious threats if they are adequately encrypted, alongside providing the ‘make life easier’ benefit.

With the use of document storage platforms, effective document management can quickly be executed as all the documents can be placed in one place in an organized manner. Businesses can store all essential documents like bookkeeping and employer records that can easily be accessed when needed.

Secondly, employees working in document storage facilities are highly trained and have security clearance to protect them by placing them in damage resistant areas.

Document storage facilities are undoubtedly the best option for effective document security and efficient management, especially for businesses that have essential data they want to secure. A cost-effective, secure, and easy to use document security system is a must for your business for executing effective management strategies.  

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers
Document Security - Complete Controller

Document Security is a significant issue faced by almost all businesses operating worldwide. When a company uploads its documents onto the internet through cloud storage devices and platforms, they are at an extremely high risk of falling prey to malicious viruses and dangerous hackers. When placed in a physical form, there is an extremely high chance that they can be lost or damaged due to consequences like fire or theft.

Many businesses around the world have had to face difficult situations of data theft and security breaches, forcing them to pay a heavy price. Therefore, it is a wise and vital decision to take security measures seriously when uploading essential documents of a business such as bookkeeping records and financial transactions. Check out America's Best Bookkeepers

An Introduction to Document Security

Document security, defined in literal terms, is the maintenance of all of the essential documents stored, filed, backed up, processed, delivered, and eventually disposed of when no longer needed.

As documents face major security threats, one must realize the importance of developing a backup and storage plan for documents. It is a much more complicated process than just choosing a storage platform that will provide you ample space. It involves profoundly understanding the security features, capacity, and ability to maintain a backup if the documents are lost. If the documents are lost, your document storage platform should have the ability to retrieve them quickly.

Many businesses hire companies that provide storage facilities instead of spending cash on renting/leasing more storage space. This storage space is a cost-effective method and provides sufficient document safety because the storage facility companies guarantee adequate security.

A cost-effective method used by many businesses for document storage is hiring companies that offer document storage services in the form of document storage and management platforms, instead of paying a lease for more space. Another primary reason that document storage should be a top priority for any business is document security. Check out America's Best Bookkeepers

Document security is a highly sophisticated service for document storage that requires a secure, safe facility and provides individuals who have the expertise of handling, retrieving, and storing documents on behalf of other businesses/companies.

Although there are some mistakes related to document storage and management that should be avoided at all costs:

  1. Documents that are not labeled or packaged in an organized manner are often tough to locate. Most facilities complete the task for businesses as they mostly provide their packaging, retrieval, and storage system.

    2. One major factor that many businesses are concerned about is the security of document storage. Most documents stored online are not as safe as they are likely to fall prey to malicious attacks on the internet. Documents are easily accessible to third parties and can be hacked despite having security. Therefore, the lack of an effective encryption method can prove to be fatal for a business.

    3. If not appropriately managed daily, document storage can get jumbled up, resulting in a troublesome and time-consuming retrieval process. Check out America's Best Bookkeepers


The Importance of Document Security

Although document storage seems to be a bit costly and proves to be a little time consuming, it saves the documents from vicious threats if they are adequately encrypted, alongside providing the ‘make life easier’ benefit.

With the use of document storage platforms, effective document management can quickly be executed. All of the documents can be placed in one spot in an organized manner. Businesses can store all essential documents like bookkeeping and employer records that can easily be accessed when needed.

Secondly, employees working in document storage facilities are highly trained and have security clearance to protect them by placing them in damage resistant areas.

Document storage facilities are undoubtedly the best option for effective document security and efficient management, especially for businesses that have essential data they want to keep secure. A cost-effective, reliable, and easy to use document security system is a must for your business for executing effective management strategies.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers