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Cloud Storage - Complete Controller

The popularity of cloud storage has increased rapidly over the last few years. Almost every business, large or small, uses cloud storage to meet document storage needs. Cloud storage streamlines the storage of documents and saves money in the process.  

But with the upcoming technology trends, experts have said that cloud storage has some significant security risks. Many companies face these security issues because they have to entrust their business’s security to third parties that may or may not be in their best interests. Here are six of the risks you should consider before making the final decision on using cloud storage for your business. Check out America's Best Bookkeepers

Limited control over data

When a business uses cloud storage services, it has to deal with security issues such as loss of control over sensitive data. When using third-party file sharing, the business’s data is being taken away from the business, causing the company to lose control over the security of that data.

Also, if the information is back up in cloud storage in real-time, there is a high possibility that unauthorized access can occur. The best way to avoid this would be to get relevant files/data encrypted before using cloud storage.

Leakage of data

Many businesses do not use cloud storage because they fear that it would risk losing their data or having it leaked.  This fear is because cloud storage is a multi-user platform, and most of the resources are shared. Also, it is a third-party service, leaving the data at a significant threat of being used by others or misused by the provider.

Cloud storage also faces external threats because the cloud storage accounts can be compromised and fall prey to hackers or malicious attacks on the internet. The best strategy to tackle this would be to use stronger passwords and encryption methods. Check out America's Best Bookkeepers

Bring your device

A significant security threat has been increasing in cloud storage as companies have given employees the option to work on a BYOD (Bring your device). This trend increases security concerns even more because the devices can be insecure.

Although they provide a win-win situation for both the employer and the employee, using cloud storage on various devices can result in data loss if the devices get lost, stolen, or misused by a third party. This misuse will result in a loss of essential data of the company to third parties who may have the ability to breach the company’s security and steal information valuable to the company. 

Snooping

Without proper security measures, online data stored and maintained on cloud storage is highly vulnerable to being hacked or attacked by malicious viruses or online threats. The transmission of data itself on the internet is a significant threat. Information is not safe from vicious online security threats until encryption for authorized access only occurs. The best way to deal with this is high-security encryption. Third parties or foreign bodies cannot access or view the data of the company or organization. Check out America's Best Bookkeepers

Key Management

Managing cryptographic keys have been a high-security risk for many businesses. Since the introduction of cloud storage, it has become necessary to perform improvised management processes. These processes can be done by securing the management process from the start and be automated, inconspicuous, and continuously active.

Cloud Credentials

The main attraction and benefit of using the cloud are that it allows and offers almost unlimited amounts of storage. This limitless storage means that all the business information and the customer’s data storage could breach data that third parties run. Even though the credentials protect the data stored on cloud storage, they are at a high risk of getting compromised. Encryption of data is a safe way to protect all data stored on the cloud storage to avoid losing important information like the bookkeeping records of a company.

Conclusion

Using the cloud is not a new concept. However, it is still in development when it comes to a business data storage option. While there are many pros, there are some cons to using cloud services for company data storage. It has many conveniences so the drawbacks should be considered and you should decide whether the advantages outweigh the possible disadvantages.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers
Cloud Security Concerns - Complete Controller

The number of cloud migrations is growing every year, and security issues remain a serious topic. The first step to minimize the risks in the cloud is the timely identification of key security concerns. These issues also disturb the bookkeeping of the company. At a conference, CSA (Cloud Security Alliance) presented a list of ten threats to cloud security that organizations face, which are as follows. Check out America's Best Bookkeepers

Data leakage

The cloud is subject to the same concerns as traditional infrastructures. Because of the large amount of data that is now often transferred to the clouds, the cloud hosting provider sites become an attractive target for intruders. Simultaneously, the severity of potential threats directly depends on the importance of the stored data. Disclosure of personal user information, as a rule, receives less publicity than disclosure of medical reports, commercial secrets, intellectual property, which causes significant damage to the reputation of a company.

Compromising Accounts and Bypassing Authentication

Data leakage is often the result of a negligent attitude to authentication mechanisms when weak passwords are used. The management of encryption keys and certificates is inadequate. Also, organizations face managing rights and permissions when end users are assigned much higher power than needed. The issue also occurs when the user is transferred to another position or gets fired. As a result, the account contains many more features than required, which is a bottleneck in security.

Hacking Interfaces and API

Today, cloud-based services and applications are inconceivable without a user-friendly interface. The security and availability of cloud services depend on how well the mechanisms of access control, encryption in the API are developed. When interacting with a third party using their APIs, the risks increase because companies need to provide additional information, up to the user’s login and password. Weak security interfaces are becoming a bottleneck in issues of accessibility, confidentiality, integrity, and security. Check out America's Best Bookkeepers

The vulnerability of the systems used

The vulnerability of the systems used is a problem that occurs in multi-tenant cloud environments. According to CSA reports, the costs spent on reducing system vulnerabilities are lower than other IT costs. A common mistake when using cloud solutions in the IaaS model, companies pay insufficient attention to the security of their applications, which are located in the security infrastructure of the cloud provider.

Account theft

Phishing and other fraud are often present in the cloud environment. This fraud adds concerns in the form of attempts to manipulate transactions and modify data. Attackers consider cloud platforms as a field for committing attacks. And even compliance with the strategy of “protection in depth” may not be sufficient. It is necessary to prohibit the “sharing” of user accounts and services and pay attention to multifactor authentication mechanisms.

Insiders and Intruders

Insider threats can come from current or former employees, system administrators, contractors, or business partners. Insider-attackers pursue different goals, ranging from data theft to the desire to revenge. In the case of a cloud, the goal may be to destroy the infrastructure, gain access wholly or partially to data, and so on. Check out America's Best Bookkeepers

Targeted Cyberattacks

A developed sustainable threat, or targeted cyber attack, is, at this time, not uncommon. Having sufficient knowledge and a set of relevant tools, an individual can achieve results. The malefactor, who set out to establish and consolidate his presence in the target infrastructure, is not easy to detect.

Permanent Data Loss

Since the clouds have matured enough, cases with loss of data without recovery due to the service provider are sporadic. At the same time, intruders, knowing about the consequences of permanent data deletion, aim to commit such destructive actions. Cloud hosting providers to comply with security measures recommend separating user data from these applications, saving them in different locations.

Insufficient Awareness

Organizations that move into the cloud without understanding cloud capabilities face risks. If, for example, the client-side development team is not familiar with the cloud technology features and the principles of deploying cloud applications, operational and architectural problems arise.

Abuse of Cloud Services

Legitimate and illegitimate organizations can use clouds. The latter’s goal is to use cloud resources to commit malicious acts: launching DDoS attacks, sending spam, distributing malicious content, etc. Service providers need to be able to recognize such participants. Study traffic in detail and use cloud monitoring tools.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers
Cloud Hosting - Complete Controller

The modern era has seen some amazing enhancements, innovations, and changes. This is especially true in the lives of the millions who are connected to the internet. People, markets, and businesses have evolved in their processes, thinking patterns have changed, and overall behavior has also been modified when it comes to innovation and technological advancements. Check out America's Best Bookkeepers

With the invention of the internet, life changed gradually to a fast-paced run: research, technology, and development. Industries and marketplaces have gradually changed to heighten and charge up the environment for healthy but fierce competition. Information technology solutions like cloud hosting have even helped it grow and flourish for the benefit of more than just the business.

It is the fundamental right in nature of everything to improve to thrive. Also, it may otherwise face extinction but put that thought aside! The web and its global village effects have made it an ideal instrument for more than just sharing or downloading mp3s. Its vast practical application and usage have led to smarter thinking, which encompasses the internet as a world where anything and everything is possible. Some say that’s scary, and it’s true, and things can get unpredictably complicated without precautionary measures, think cloud hosting. It is a tool of vital essence that helped shape the future, and who knows what’s next. Check out America's Best Bookkeepers

What is Cloud Hosting?

Cloud hosting is the provision of powerful abilities of virtual servers facilitating users for all their computing needs. This ability is drawn from an underlying and unseen network of physical servers, all based on the web. One of many great things about the cyber world, if you have the tools, work can get done. Long gone are the days of the typical office setup where professionals would hassle together to work as a team. There are supercomputers out there that help many professionals of various industries like web design, web development, and application development. Some aspects of cryptocurrency and block-chain concepts rely on cloud hosting as well. 

How Does it Work?

There are two forms of cloud hosting known as public and private clouds. They differ in purpose and usage, depending on what the requirement is.

Public Cloud Hosting

Public cloud hosting uses power derived from virtual servers’ resources, which themselves are on publically available virtual servers. It relies on an already data communication set on a public network and can transmit data that can be stored on a cloud resource shared by many other servers. This form of cloud hosting requires enhanced security measures for all data that needs to be kept private. It enables encryption of data and is enough for most of the needs of users. Check out America's Best Bookkeepers

Private Cloud Hosting

Private cloud hosting is important for places where security is a major concern. It caters to needs where privacy is of the utmost essence and security has to be fool-proof. Private clouds provide ring-fenced resources like networks and servers either onsite or with a cloud provider.

Clustered services where resources can be found on multiple servers, but cloud hosting uses networks of servers that are vast and from various locations. There are two classifications called Infrastructure as a Service (IaaS) and Platform as a Service (PaaS) cloud hosting.

Platform as a Service (PaaS)

Platform as a Service user is provided software to install, create, and develop web applications immediately. Also, it’s not as sophisticated as the IaaS version and is suitable for non-proficient users.

Infrastructure as a Service (IaaS)

Infrastructure as a Service user is given resources to install their software and tools for whichever environment they choose to build any web application. It is customizable and appropriate for organizations with complicated IT needs and Infrastructure.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers
Jennifer Brazer - Complete Controller

Welcome back to part 2 of how to embrace the cloud into bite-sized portions from Jennifer Brazer, founder and CEO of a completely cloud-based company based in the US.



Web-based Software
 

A simple way to encourage your customers to transition to the cloud is through their accounting software. Most software solutions have web-based options now – even Excel. Getting clients accustomed to anytime-anywhere access to their bookkeeping by leveraging someone else’s technology can pave the path to an open mind.

Tools 

If you want your customers to utilize digital methods, arm them with the tools and support to do so. If you want them to submit records and receipts electronically, provide them with a mobile phone app that contains that functionality.

Records Storage 

While web-based accounting software can acclimatize your customers to the cloud, it is nice to have something sticky that keeps them locked into using your platform, your technology, your service. You might offer records storage that they can access and use as long as they are a client of yours. Structure it as a filing cabinet to facilitate their using it for all of their financial document storage. Then give them access to it through their mobile phone and the desktop environment you host for them.

Connecting Prospects 

When working with prospects, if they know your firm is tech-savvy right from the start, it will be easier to bridge the technology gap when they come on board as a client. They will already be expecting you to change some things, streamline the process, and give them transparency to their bookkeeping and records.

Tech Forward Giveaway 

One way to establish your tech prowess with prospects is to offer them something of value that is tech-forward. Pick a tool or process to share with them. Brand it to your firm and give it away as part of your brand awareness strategy.

Email Touch 

Anyone who starts a prospect relationship with your business and shortly after that receives a helpful, quick touch base by email will be impressed. And then, when they receive another a month later, they will know that you have a relationship touch strategy, and that will position you as a savvy provider.

Alone or in combination, these tools and strategies will position your business as savvy and supportive as you bridge the technology gap.  


I hope you find it useful. 

Jennifer Brazer,

Author | CEO | Empowerment Nerd

Jennifer Cloud - Complete Controller

How to embrace the cloud into bite-sized portions from Jennifer Brazer, founder and CEO of a completely cloud-based company based in the US.


I have created a company that is 100% in the cloud and I want to share with everyone my thoughts on how to embrace this type of company. I have gathered some great points about embracing the cloud, take a look at what I’ve come up with.

Connecting Staff 

Making sure your staff are able to continue producing the work/product you need to deliver to your customers is of primary importance. Everything else comes second to that. But how do you monitor, train, mentor, and incentivize staff that you cannot see from day to day? Here’s how we bridge that gap:

Remote Desktop Services 

Coupled with a VPN, any good system administrator can create a permission-based environment for staff to log in to a remote server or cloud VM (virtual machine). If your work is stored on a local server, this might be the time to consider migrating to a cloud service or managed service. Be careful to use the appropriate protections to protect the sensitive data stored on your new system.

Work Tracking Software 

Installing a work tracker on your system allows you to see when your staff members log in to work, how long they work, what tasks are performed, and whether they are using their work time efficiently. I always suggest a business model wherein staff members are paid for time worked and incentivized with bonuses for completing more work better. Avoiding the 9 to 5 construct provides staff with more freedom to work as needed and save the employer labor costs as staff work only when there is work to do.

Timesheet 

A timesheet can be much more than a place for staff members to record their time and billable tasks. I recommend you develop the timecard to include hourly wage information and any bonus qualifiers that are part of your incentive program. If you are giving staff members a profit share bonus for completing their work efficiently, provide a field on the timesheet that calculates that bonus. If you are providing a bonus for completing certain milestones, such as a new client onboarding, be sure to make room for that on the timesheet. If you make it easy for staff to track their earnings as they complete their work, it provides them with a greater sense of control and makes them more likely to strive to reach the goals you have set for their role.

Scope of Work 

This is the hardest part. It involves training your staff about the work that needs to be done, the methodologies you want them to use, and the deadlines they must meet. If you put your expectations in a written document by role, that is best. It provides a framework for the processes the staff member will be completing and a place to look at if they ever need clarity. It also makes staff expansion easier, adding new people quickly because training is a breeze.

Connecting Customers 

Now that your staff is up and running, how do you get your clients on board? They may not have as many opportunities to interact with you digitally, but when they do, you want it to be seamless and impressive so that the experience will build trust. A clunky and difficult experience may leave them feeling insecure.

 

Alone or in combination, these tools and strategies will position your business as savvy and supportive as you bridge the technology gap.  

I hope you find it useful. 

Jennifer Brazer,

Author | CEO | Empowerment Nerd

Digital business solutions - Complete Controller

Welcome to part 1 in a 3 part series about bridging the digital divide in your business!

Without warning, 2020 has made digital solutions more relevant than ever before. We are faced with bridging the digital divide simply because we have no other option, and we need to put the technologies and strategies in place to cope with what may be turbulent years ahead.

Although many businesses have adopted some digital solutions, it is now essential to look at all of the necessary components to fully embrace the cloud as a  delivery platform. I know that it can sound like an overwhelming proposition, so let’s break it down into bite-sized portions, and this e-guide is a great place to start. The answer ‘one bite at a time’ holds with any project that looks overwhelming, and certainly, creating a digital bridge is no different.

Turning your business digital is an important next step and will allow for greater efficiencies and save your customers time. At the end of this e-guide, you will find my suggestions for going about this with guidance on which areas of the business to look at. It doesn’t have to be scary if you:

  • Take a moment to plan it out and see what you want to achieve. Talk it through with staff members
  • Take one step in that direction – make it a simple one, such as adding each staff member to a virtual phone system
  • Leverage tools made by other people, so you don’t spend so much in terms of development and time

Alone or in combination, the strategies and tools discussed here will position your business as savvy and supportive as you bridge the technology gap. You can create an environment for technology to be accepted as part of your offering’s total solution. And that is good business as you and your customers prepare for greater dependence on the cloud for daily operations.

Are you ready to make the move to digital solutions? We can help you prepare with this free downloadable template!


Stay tuned for part 2 next week, where we find out the top thing that helps a business contribute to its financial sustainability.

I hope you find it useful. 

Jennifer Brazer,

Author | CEO | Empowerment Nerd
Cloud Hosting - Complete Controller

Cloud hosting is an IT environment designed to allow consumers to use shared resources over the Internet. Many entrepreneurs and businesses adopt cloud hosting services as it provides several benefits to help manage business activities efficiently.

Cloud hosting allows you to access all applications of your company from anywhere in the world. With the implementation of cloud hosting, businesses have changed how they run their applications and store information. Check out America's Best Bookkeepers

Instead of using desktop applications to store and access data, everything is now shifted to “cloud,” mainly used for hosting purposes. It is important to know that cloud hosting is not for everyone, so before deciding whether to use cloud services, it is necessary to look at cloud hosting’s pros and cons.

Pros of Cloud Hosting

Computer costs

You don’t need a high-powered and large capacity computer to run cloud-based applications. This is because these applications run inside the cloud, not on the computer. When using a less expensive PC with less memory and a smaller hard disk, one can easily use the cloud as it doesn’t have any hardware or software requirements.

Improved Performance

Only a few programs and limited memory need to run on a PC to use cloud hosting services. As a cloud consumer, you put your computer on a cloud system, then boot, and your computer will run at high- speed because only a few programs are loaded into your computer memory. 

Storage Capacity

The main advantage of using cloud services is that cloud consumers have virtually limitless storage. This storage space can be hundreds of petabytes. This space allows the cloud consumer to store anything they need without limitations. Check out America's Best Bookkeepers

Data Reliability

In desktop computing, a hard disk crash is enough to delete all vulnerable data of any business. But in the cloud, if your computer crashes, the data will not be affected as it is stored in the cloud and can be reaccessed easily using another computer.

Group Collaboration

Using cloud services will allow cloud consumers to share documents with multiple users at once. It enables several users to collaborate on projects and documents as they are hosted inside the cloud, not on personal computers.

Cons of cloud hosting

Availability of Internet

To use cloud services, it is most important to have a good internet connection as cloud services can never be accessed without the Internet. In simple words, without the Internet, cloud computing won’t work.

Slow Loading Check out America's Best Bookkeepers

Whether cloud consumers have a good or poor internet connection, there can be times when web-applications take time to load. This slowdown is because the entire program is sent from your computer to the cloud, and then after completing requests from the cloud consumer, it is sent back to the personal computer. This whole process takes time to complete. As cloud consumer is requesting and in return, the cloud provider is responding to user requests.

Unsecure Data

With cloud hosting, all data is stored on a cloud-based server online that can be subject to hacking and other cybercrime forms. It is necessary to ensure that the cloud is secure. Several unauthorized users somehow manage to gain access to the company’s confidential data if an eye is not kept on who has to access what information.

Lost Data

Stored data in the cloud may not be completely safe as it is replicated on multiple servers. To rely completely on cloud hosting can put the user at risk because data could be lost on a server and be difficult to find.

Any users contemplating using cloud hosting should consider the pros and cons before making any decisions. Undoubtedly, cloud hosting has many advantages to cloud consumers, but it is necessary to consider the risks and do some research before putting your data into the cloud. 

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers
Customize cloud computing - Complete Controller

Many of the cloud computing users believe that different companies have very different needs for cloud computing. Customized cloud infrastructures and services are the only way to make the most of their cloud investments.

Gartner predicted that in 2017, half of the cloud companies would implement hybrid implementations. Cloud technologies are infiltrating organizations at all levels. It also means that cloud computing is nothing in black and white. Companies are implementing various forms of cloud solutions to meet their business needs best, organizational infrastructure, and ensuring safe bookkeeping of their organizations. Check out America's Best Bookkeepers

According to Steiner “There’s no magic solution that delivers the best cloud computing outcomes for your business: every organization needs to determine which data and departments can maximize the benefits of cloud solutions and have a positive impact on profits,”

Steiner further explained that while the customization and optimization of cloud deployment require several reasons, security issues are among the most critical factors. He also noted that different countries have different security rules. Companies that work in different geographical areas must recognize and respect all these rules.

There is no magic solution that delivers the best cloud computing results for your business. Each organization must determine which data and departments can take full advantage of the cloud solution and positively impact profitability. As companies create the cloud infrastructure and solutions that are best suited to them, a user must believe in the trend toward more significant growth in cloud computing is personalization. Check out America's Best Bookkeepers

One of the main reasons for creating the cloud is the different safety rules for companies operating in many international markets. Companies worldwide are monitoring the cloud market and including more content in customized cloud networks where they can establish security and supervisory environment.

For highly regulated industries, such as financial services, government, or administrative services, solutions often get configured according to national and industry compliance standards, such as portability and liability in the Health Insurance Act (HIPAA), Frame Safe Harbor or Sarbanes-Oxley. (SOX).

Customized Clouds

Customized clouds also provide companies with complete control over their data, rather than giving third-party energy providers and potential access. With the growing concern about the impact of the cyber-car, companies are reluctant to provide commercial materials reserved for external parties. By offering data not saved to the public cloud, companies can create a hybrid cloud that best fits their data security

Mobile Clouds Check out America's Best Bookkeepers

The mobile domain is the third aspect that is in cloud computing. The use of mobile-based cloud computing among the higher number of users, including employees, the more significant security risks are due to the greater access to the data. However, cloud computing integrates mobile-based cloud computing as simple and easily manageable. Every person can interact and operate with mobile clouds. The individuals’ productivity and performance get enhanced using mobile domains incorporated into cloud networks.

It is evident from the case of many famous cloud computing companies, such as Google and Microsoft. These companies have implemented innovative features and free storage on their cloud networking platforms. This implementation keeps its customers independent and safe, rather than providing the ability to configure the cloud infrastructure with multiple users and service providers.

This trend in user cloud computing continues to grow. Vendors that do not offer customized options for customers will begin to see revenue decline. By moving to cloud computing, an organization can benefit from the latest IT resources and many redundant servers without having to worry about a large amount of initial investment or technical knowledge. Because all data is stored in the cloud, it is much easier to back up and restore than store it on a physical device with all customized options.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers
Cloud-Based Services - Complete Controller

The number of cloud migrations is growing every year, and the security issues remain a serious topic. The first step to minimize the risks in the cloud is the timely identification of key security concerns. These issues also disturb the bookkeeping of the company. At a conference, CSA (Cloud Security Alliance) presented a list of 10 threats to cloud security that organizations face, which are as follows.

 

1    Data leakage Check out America's Best Bookkeepers

The cloud is subject to the same concerns as traditional infrastructures. Because of a large amount of data that is now often transferred to the clouds, the cloud hosting provider sites become an attractive target for intruders. Simultaneously, the severity of potential threats directly depends on the importance of the stored data. Disclosure of personal user information, as a rule, receives less publicity than disclosure of medical reports, commercial secrets, intellectual property, which causes significant damage to the reputation of a company.

 

2    Compromising Accounts and Bypassing Authentication

Data leakage is often the result of a negligent attitude to authentication mechanisms when weak passwords are used. The management of encryption keys and certificates is inadequate. Also, organizations face the problems of managing rights and permissions, when end users are assigned much higher power than needed. The issue also occurs when the user is transferred to another position or gets fired. As a result, the account contains many more features than required, which is a bottleneck in the issue of security.

 

3    Hacking interfaces and API

Today, cloud-based services and applications are inconceivable without a user-friendly interface. The security and availability of cloud services depend on how well the mechanisms of access control, encryption in the API are developed. When interacting with a third party using their APIs, the risks increase because companies need to provide additional information, up to the user’s login and password. Weak security interfaces are becoming a bottleneck in issues of accessibility, confidentiality, integrity, and security.


Check out America's Best Bookkeepers

 

4    The vulnerability of the systems used

The vulnerability of the systems used is a problem that occurs in multi-tenant cloud environments. According to CSA reports, the costs spent on reducing system vulnerabilities are lower than other IT costs. A common mistake when using cloud solutions in the IaaS model, companies pay insufficient attention to the security of their applications, which are located in the security infrastructure of the cloud provider.

 

5    Account theft

Phishing and other fraud are often present in the cloud environment. This fraud adds concerns in the form of attempts to manipulate transactions and modify data. Attackers consider cloud platforms as a field for committing attacks. And even compliance with the strategy of “protection in depth” may not be sufficient. It is necessary to prohibit the “sharing” of user accounts and services among themselves and pay attention to the mechanisms of multifactor authentication.

 

6    Insiders-intruders

Insider threats can come from current or former employees, system administrators, contractors, or business partners. Insiders-attackers pursue different goals, ranging from data theft to the desire to revenge. In the case of a cloud, the goal may be to wholly or partially destroy the infrastructure, gain access to data, and so on.

 

7    Target cyberattacks

A developed sustainable threat, or targeted cyber attack, is, at this time, not uncommon. Having sufficient knowledge and a set of relevant tools, an individual can achieve results. The malefactor, who set out to establish and consolidate his presence in the target infrastructure, is not easy to detect.
Check out America's Best Bookkeepers

 

8    Permanent data loss

Since the clouds have matured enough, cases with loss of data without the possibility of recovery due to the service provider are sporadic. At the same time, intruders, knowing about the consequences of permanent data deletion, aim to commit such destructive actions. Cloud hosting providers to comply with security measures recommend separating user data from these applications, saving them in different locations.

 

9    Insufficient awareness

Organizations that move into the cloud without understanding cloud capabilities face risks. If, for example, the client-side development team is not familiar with the cloud technology features and the principles of deploying cloud applications, operational and architectural problems arise.

 

10    Abuse of cloud services

Legitimate and illegitimate organizations can use clouds. The latter’s goal is to use cloud resources to commit malicious acts: launching DDoS attacks, sending spam, distributing malicious content, etc. Service providers need to be able to recognize such participants. Study traffic in detail and use cloud monitoring tools.

Check out America's Best Bookkeepers About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual bookkeeping, providing service to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks™️ file, critical financial documents, and back-office tools in an efficient and secure environment. Complete Controller’s team of certified US-based accounting professionals provide bookkeeping, record storage, performance reporting, and controller services including training, cash-flow management, budgeting and forecasting, process and controls advisement, and bill-pay. With flat-rate service plans, Complete Controller is the most cost-effective expert accounting solution for business, family-office, trusts, and households of any size or complexity. Check out America's Best Bookkeepers

Peek into a lawyer’s office, and all you can see is paperwork and legal documents all around. From invoices to subpoenas, everything is stuffed into labeled folders. Their assistants run back and forth, fetching the legal documents for them, and lawyers often end up getting lost due to the excess paperwork.

An extensive amount of labor that goes into the management of the documents for a single case, let alone the other cases being handled by the firm. The current system of handling documents can wear a lawyer out, as they are generally handling more than one case at a time. Check out America's Best Bookkeepers

Locating the past files can be an ordeal, so the recommendation is to get a document storage platform that ensures easy management of documents. Like accountants today have shifted their bookkeeping needs online, lawyers are now shifting towards cloud platforms to make sure smooth management of their documents. Imagine how easy it would become if you had access to all your legal documents and files in one place. You wouldn’t have to find and rent large storerooms to store your files, as all your folders can be stored on a single computer. Furthermore, you won’t have to spend most of your time searching for the relevant files. Going paperless will bring you great cost and time savings in the long run!

If you want to make sure smooth management of your files and legal documents, you must invest in getting a smart cloud security storage platform. One of the most significant advantages of investing in such a platform to store and manage your files is that it ensures that lawyers can have easy access to their important documents wherever they are through a web portal.

Read on to know about the ten best cloud security practices law firms and attorneys can use.

  1. Access Management Rule

The cloud security platform lets you have each individual user access rights for their clients, contractors, and employees. Check out America's Best Bookkeepers

  1. Multi-Factor Verification

Verification simply by means of username/password. Login authorizations are no longer adequate enough to guarantee safe access by the rightful personnel. You need to ensure and increase the ways of authentication in your cloud security to safeguard the access and protect the data.

  1. Log Controlling

Logs are not only required for compliance, but they help detect suspicious events and aids in forensic inquiries.

  1. Information Backup and Retrieval

A complete backup and retrieval plan with many redundancies integrated needs to be there so that your data remains safe and secure, even in the case of a physical disaster or cyber-attack.

  1. Susceptible Analysis and Decent Hacking

Law firms need to ensure that their cloud security service provider has performed a vulnerability analysis to confirm the system security.

  1. Submission to Security Guidelines

Security standards have been evolving fast in cloud security. Law firms need to be sure that the platform abides by the standard practices of the business. Check out America's Best Bookkeepers

  1. Method If A DDoS Attack Takes Place

A Distributed Denial-Of-Service attack can happen to overthrow a cloud service as well as everything that is connected with it. Therefore, inquire with your service provider so you will not be surprised at the end.

  1. Information Encryption

The information needs to be encoded if in case, a handover occurs. The information stored encrypted is a way to safeguard and shelter them from the meddling hackers.

  1. Browser Safety and Security

Your personnel will have access to the cloud by accessing their web browsers. This is why law firms need to be specific regarding their cloud security and be sure that the browsers are appropriately updated to evade browser abuses.

  1. Employee Development and Training

The security measures in a law firm can only be effective if the personnel is obeying the procedures and protocol.


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