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Blue circuit board with cloud symbol and connection links
No matter how much one may argue about who is solely responsible for cloud data protection, experts from all across the globe are unanimous on the resolution that the ultimate responsibility of data compliance lies with the organization who owns the sensitive information, not the service provider.

What Is Cloud Data Protection?

Looking at the big picture, cloud data protection (CDP) is all about infrastructure security, storage management, and data integrity. Since it provides optimal data storage, protection, and network security, businesses around the globe are trusting it to be more safe, secure and stable than ever. It protects the cloud and prevents the leakage or theft of sensitive information from the cloud. Since the ultimate objective of CDP is to protect static and moving data in the cloud and ensure various services and processes, it is critically important for you and your cloud provider to ensure its optimal functioning at all levels.

Data integrity: Data remains the same as it is stored as strong encryption layers protect the sensitive data from illegal editing or corruption. This indicates that your sensitive data is secured against all threats or illegal access.

Storage Management: The cloud infrastructure needs to ensure the safety and security of data and provide a continuously available interface as desired or required. Primarily, it depends on the capacity of your cloud service provider in how agile or response they are in managing the account. However, you also need to make sure that the data is maintained properly.

Infrastructure security: These are collective efforts, processes, measures, and policies that ensure cloud infrastructure and network security. However, most businesses that are usually of small-scale do not pay much heed to cloud data protection protocols and that’s where most problems related to safety and security of sensitive data commence arising.

Why Are Most Businesses Misguided?

It’s human tendency to shift responsibilities or critical tasks entirely onto someone else’s shoulders. Most of us do not want to take complete ownership of complicated things which have intense and severe repercussions (if not executed properly). Then, there are those people who are misguided about their responsibilities and completely rely on others. Having said that, no matter how much money you can afford to spend on acquiring the services of any pro cloud provider, you have to make efforts to secure your data yourself and not solely rely on your service provider.

Although people have different perspectives about data safety and security and whether or not to trust the cloud completely, cloud data protection is inevitably the most critical aspect of the cloud. Without which, you can never expect to secure your sensitive data at all. According to a study, 80% of businesses wrongly believe that data protection and management is solely the responsibility of their cloud service provider. This indicates that cloud service providers are responsible for providing certain layers of security protocols or encryption. However, the information-protection or safety and security of sensitive information actually lies in the hands of businesses.

The study further revealed that businesses prefer to transfer their responsibilities of data protection, data privacy or data compliance to third-party cloud vendors or service providers so that they focus more on the core side of business and less on its security, storage or management affairs. Moreover, the total spending on cloud technologies is predicted to increase at a massive 20% from 2018 to 2020 which bears testimony to the fact that most businesses are intending to transfer their cloud data protection related responsibilities to cloud service providers.

Core Reasons Why Most Businesses Choice To Hire Pro-Level Cloud Services

The reason why businesses prefer to embrace an easy approach to protect their sensitive pieces of data is that they lack in-house skills, knowledge, experience, and expertise in handling cloud data protection optimally. However, you need to make sure that the cloud service provider you are acquiring for utilization has relevant skills and provides 24/7 assistance in managing cloud-related discrepancies effectively.

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About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.

 

 

 

Digital security concept
Cloud computing security generally refers to a wide range of policies, technologies, and controls deployed in order to protect cloud data, applications and the associated infrastructure of cloud computing. Emails containing financial documents in cloud hosting are at the highest risk of theft. Businesses should always avoid sharing very important information over the internet. To learn more about the major security issues that you have to consider and ways that you can avoid them, keep reading.

The security concerns associated with cloud computing are divided into two main categories:

  • Security issues faced by the cloud security providers
  • Security issues faced by their customers using the cloud security software

The responsibility of securing the data is divided among the two parties – providers and customers. The provider should always ensure that the infrastructure is secure and that their client’s data is protected. The users, on the other hand, should also ensure that they keep a keen check on their cloud security applications and inhibit safety protocols such as placing strong passwords and authentication methods so that only authorized personnel are able to access the data.

Whenever an organization decides to put their data online with a cloud security software or application, the physical accessibility is reduced. Therefore, keeping a watchful eye over the employees who have access to that information is necessary as insider attacks are a very big threat to organizations and businesses. Alongside, data centers should be under surveillance most of the time.

Cloud Security Controls

The architecture of cloud security is effective only when you have a proper security and defense system. Without proper security measures and authentication procedures, online emails or any data that is exchanged between the customer and the client or the employee and the employer are at very high risk of being lost to foreign uninvited entities. Although there are many types of controls that management can implement and utilize to reduce the risk of data loss or online attacks, they are mostly found in one of the following categories:

Deterrent controls

Deterrent controls make attackers aware that there will be adverse consequences for them if they proceed with stealing data or perform any kind of suspicious activities.  They work more like a warning system.

Preventive controls

Preventive controls play a vital role in strengthening the system. For example, strong authentication of cloud user’s enables only authorized personnel to access the data.

Detective controls

Detective controls are intended to detect and react appropriately to any incidents that may occur on the online platform that you have put your data on. In the event of an attack, the detective controls trigger the security protocols and address the attacker and the owner of the data that something is suspicious. System and network security monitoring, intrusion detection systems, and prevention arrangements are all part of detective controls.

Corrective controls

Corrective controls normally limit the damage of attacks by coming into effect during or after the incident occurs. An example of this is when the system is backed up in case of an attack.

Now that you are aware of the ways you can protect your online data, let’s take a look at the security and privacy methods you can adapt to reduce the risk of theft.

Security and Privacy

Identity Management

Almost every industry has its own verification system to allow only authorized people into the business vicinity. Cloud providers mostly integrate the customer’s identity management system into their own system or by using a biometric verification system. No matter what procedure you use, make sure that you are aware of the people leaving and entering in addition to the people that are accessing the online date.

Physical Security

Cloud service providers ensure the security of a workplace against unauthorized access to theft. They ensure that essential supplies are provided such as electricity in order to minimize the damage for any cases of theft or loss of important financial documents.

Privacy

Providers ensure that critical data is masked and encrypted and that only the authorized users have access to the important information.

A number of security threats are closely associated with cloud data services. Therefore, whatever purpose you have for cloud data services, always ensure that you have sufficient security protocols, especially when you are sharing financial emails or any data that may be at risk.

Data security can be extremely beneficial and accessible, but, alongside, it is necessary to protect it from risks. Make certain that accuracy is maintained, data is kept confidential and that you are able to access the controls of your online services and cloud data usage.

Check out America's Best Bookkeepers
About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.

 

 

 

 

Conceptual graphic wallpaper cloud computing online storage and computer network connectivity for devices over the internet
Cloud Storage is the new hot trend in the tech world and every tech company has taken it up to some extent. From Samsung storing contacts, messages and call logs in your Samsung Account to the crazily innovative smartphone company Nextbit Robin eliminating most of the storage on the smartphone, leaving the only option for storage being the cloud.

Cloud Storage Services and Service Providers

The cloud is basically a computer owned by a service provider, also called a ‘hosting company’, which is constantly connected to high speed internet and stores a user’s personal data in a portion of storage allocated to that particular user. The storage disks that are used by the vendors to provide cloud storage can be spread over multiple physical locations. The storage space is bought or leased by organizations and individuals. A computer scientist, Joseph Carl Robnett Licklider, brought the innovation forward in the 1960’s when he was working on ARPANET. Many different companies later began the idea of providing cloud services, but the scale was pretty small. The real boom came in 2005-2006 when several services such as Dropbox, Smugmug, and Pinterest started to provide cloud storage services to individuals and businesses. Cloud services became very popular as they made digital storage an operating expense relatively cheaper than the capital one it was. They also ensured that the data was backed up if anything went wrong. However, with the rise of the popularity of Cloud storage services came security concerns. Indeed, companies did not want to handover private and confidential data if there was a risk that the safety of the data would be compromised. This led to the phenomenon that a lot of people in the world discuss today as Cloud Security.

The Concept of Cloud Security

With more and more people utilizing the services of cloud storage, a rising concern among users is the safety and security of their private data. Service providers claim to provide fool-proof security for user data stored on the cloud. However, there are many critics of cloud storage who have demanded that cloud vendors provide an insight into the methods of security used, often accusing the vendors of not taking adequate measures for cloud security. Data on clouds may be susceptible to theft and misuse as hackers use a variety of methods to break into cloud accounts. They are even able to break into the cloud computer, compromising the security of all data in the cloud. In recent times, there have been a high number of reports of data breaches on cloud servers. This makes companies cautious when trusting cloud vendors with sensitive company data. It also makes it necessary for vendors to take a number of security measures to protect the data present on cloud servers. However, a study about cloud storage by IDG enterprises indicates that a lot of organizations have started to trust cloud vendors with their data.

The Cloud Storage Industry Needs Transparency

The study, however, also supports the fact that organizations have concerns about transparency with their service providers. The reason being is that, although vendors say that they have state of the art cyber security measures, they don’t reveal anything about those measures. The study also suggests that IT managers would be better able to trust vendors if the vendors are able to show that they are in full compliance with corporate requirements. The survey goes on to further emphasize the importance of cloud vendors being transparent about their security practices. It is seen that many enterprises support the idea of integrating security into the system development life cycle and that cloud security patches should be updated regularly. There can be multiple ways that vendors can gain the trust of organizations and show that cloud security is indeed a concern for them. Measures could range from conducting onsite audits to verifying the background information of the employees that they hire. However, demanding such a transparent system is pretty difficult for small and medium sized businesses, while it is easier for larger organizations to demand transparency from cloud storage vendors.

Despite that, the study also claims that IT managers are not ready to fully accept cloud storage facilities until and unless vendors agree to meet the compliance requirements of the corporate world. The fact that there have been a high number of data breaches in recent times means that it is expected of IT managers to be cautious when trusting cloud vendors with sensitive company data. It is necessary for cloud vendors to increase the number of security measures they take to protect data on clouds.

Check out America's Best Bookkeepers
About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of  US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity.