Peek into a lawyer’s office, and all you can see is paperwork and legal documents all around. From invoices to subpoenas, everything is stuffed into labeled folders. Their assistants run back and forth, fetching the legal documents for them, and lawyers often end up getting lost due to the excess paperwork.
An extensive amount of labor that goes into the management of the documents for a single case, let alone the other cases being handled by the firm. The current system of handling documents can wear a lawyer out, as they are generally handling more than one case at a time.
Locating the past files can be an ordeal, so the recommendation is to get a document storage platform that ensures easy management of documents. Like accountants today have shifted their bookkeeping needs online, lawyers are now shifting towards cloud platforms to make sure smooth management of their documents. Imagine how easy it would become if you had access to all your legal documents and files in one place. You wouldn’t have to find and rent large storerooms to store your files, as all your folders can be stored on a single computer. Furthermore, you won’t have to spend most of your time searching for the relevant files. Going paperless will bring you great cost and time savings in the long run!
If you want to make sure smooth management of your files and legal documents, you must invest in getting a smart cloud security storage platform. One of the most significant advantages of investing in such a platform to store and manage your files is that it ensures that lawyers can have easy access to their important documents wherever they are through a web portal.
Read on to know about the ten best cloud security practices law firms and attorneys can use.
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Access Management Rule
The cloud security platform lets you have each individual user access rights for their clients, contractors, and employees.
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Multi-Factor Verification
Verification simply by means of username/password. Login authorizations are no longer adequate enough to guarantee safe access by the rightful personnel. You need to ensure and increase the ways of authentication in your cloud security to safeguard the access and protect the data.
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Log Controlling
Logs are not only required for compliance, but they help detect suspicious events and aids in forensic inquiries.
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Information Backup and Retrieval
A complete backup and retrieval plan with many redundancies integrated needs to be there so that your data remains safe and secure, even in the case of a physical disaster or cyber-attack.
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Susceptible Analysis and Decent Hacking
Law firms need to ensure that their cloud security service provider has performed a vulnerability analysis to confirm the system security.
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Submission to Security Guidelines
Security standards have been evolving fast in cloud security. Law firms need to be sure that the platform abides by the standard practices of the business.
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Method If A DDoS Attack Takes Place
A Distributed Denial-Of-Service attack can happen to overthrow a cloud service as well as everything that is connected with it. Therefore, inquire with your service provider so you will not be surprised at the end.
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Information Encryption
The information needs to be encoded if in case, a handover occurs. The information stored encrypted is a way to safeguard and shelter them from the meddling hackers.
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Browser Safety and Security
Your personnel will have access to the cloud by accessing their web browsers. This is why law firms need to be specific regarding their cloud security and be sure that the browsers are appropriately updated to evade browser abuses.
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Employee Development and Training
The security measures in a law firm can only be effective if the personnel is obeying the procedures and protocol.
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